September 12th Meeting

This week, Council begins at 6pm with a Public Meeting regarding the reconsideration of the 7th Concession Drain Cleaning works.  You can read the full packet here.

At 7pm, regular business begins.  You can read the full packet here.

Delegations include Mayor Gary McNamara, Mayor and AMO Past President Re: Communicating the Local Share and the 2018 Pre-Budget Council Consultation

Communications for Information includes:

a. Office of the Minister of Public Services and Procurement Re: Canada Post Restoration of Door-to-Door Mail Delivery.  The Trudeau Government acknowledges receipt of the position of Tecumseh Town Council regarding its interest in restoring door to door delivery.  The Trudeau government indicates that it has "delivered on its promise" that a Liberal government would stop the plan to end door to-door mail delivery, and begin a new review of the Crown Corporation to ensure it is fulfilling its public mandate to provide high-quality service at a reasonable cost to all Canadians- whether urban, suburban and rural.  I interpret this to mean that the federal government does not intend to restore door-to-door mail delivery to Tecumseh residents as this distinction was left unaddressed in their letter.

b. Town of Lakeshore Re: Notice of the Passing of a Zoning By-Law Amendment.  The Stewart Gilbert property on Manning Road has recently received approval to construct a new building that will service part of the business.

c. Government Finance Officers Association Re: Town of Tecumseh Distinguished Budget Presentation Award.  Town Administration have once again received this prestigious award.  Congratulations!

d. Town of Tecumseh Re: Notice of 2018 Business Plan & Budget.  The Draft 2018 Budget will be received by Tecumseh Council at the regular meeting of Tuesday, November 14, 2017. Deliberation and review of the Draft 2018 Budget will take place by Tecumseh Council on the following dates: Tuesday, November 21, 2017 commencing at 4:30 pm and, if required, Wednesday, November 22, 2017 commencing at 5:00 pm.

COMMUNICATIONS ACTION REQUIRED

a. 2017 Risk Management Symposium.  Administration recommends that the Mayor and Members of Council be authorized to attend the LAS 2017 Risk Management Symposium in North York, on October 4 and 5, 2017, in accordance with the Town's Travel and Professional Development Policies, and subject to funding in the 2017 Budget.

b. Dillon Consulting, Re: Baillargeon Drain Appointment.  Administration advises that the existing work that has been completed to clean the Baillargeon drain is no longer required, and because of a revised stormwater management solution for the Manning Road Secondary Plan Area the work is no longer required.  All engineering costs to date, in the approximate amount of $33,900 would have to be levied to the Town of Tecumseh.

c. Waste Reduction Week in Canada.  Administration recommends that October 16 to 22, 2017, be proclaimed as ‘Waste Reduction Week' in the Town of Tecumseh.

COMMITTEE MINUTES

a. Youth Advisory Committee August 21, 2017

b. Heritage Committee 26 - 27 August 21, 2017

c. Cultural & Arts Advisory Committee August 21, 2017.  Of note is that the Committee is requesting that Dillon Drive be recognized as an identified veterans route and that signage should show the poppy.

d. Senior Advisory Committee August 24, 2017.  Of note is that the committee is investigating the publication of a seniors services directory.

e. Policies and Priorities Committee August 8, 2017

REPORTS

a. Chief Administrative Officer

1. Chief Administrative Officer, Report No 08-17 Re: Ontario Municipal Commuter Cycling (OMCC) Program – Grant Funding.  Administration is recommending that the Town of Tecumseh apply for funding through the Ontario Municipal Commuter Cycling Program, specifically the CWATS-identified projects none of which the County of Essex will be assisting in funding.  If fully funded, the Town would need to commit $957,000 as a maximum funding.

b. Corporate Services & Clerk

1. Director Corporate Services & Clerk, Report No. 27-17 Re: Rodent Control.  Administration recommends that no municipal service be created to deal with rodent control and that an enhanced education campaign, through the local newspapers and social media, be undertaken to assist residents on how to identify Rodents on their property, how to protect their property from Rodents and how to remove Rodents from their property; and further that Property Standards be enforced and complaints regarding factors that attract Rodents be addressed.

2. Manager Committee & Community Services, Report No 28-17 Re: 2017 Local Government Week.  Administration recommends that the Mayor proclaim the week of October 15 to 21, 2017, as Local Government Week (LGW) in the Town of Tecumseh; and that 2. Events and activities be planned for local elementary and secondary students to create awareness in local government and acknowledge its vital role and function in helping to shape the community; and further that LGW activities and events be posted on the Town’s website, Tecumseh App and Social Media pages [Facebook and Twitter]; and furthermore that Local elementary and secondary schools be invited to participate in the planned events.

3. Director Corporate Services & Clerk, Report No 29-17 Re: Internet and Telephone Voting Service Provider, 2018 Municipal & School Board Elections.  Administration recommends that Intelivote Systems Inc. be selected for the provision of Internet and Telephone Election Services for the 2018 Municipal and School Board Elections at a cost of $42,425 plus HST.

4. Director Corporate Services & Clerk, Report No 30-17 Re: 2018 Council Conferences.  Administration is recommending that Council pre-approve participation at various regularly scheduled municipal conferences in the 2018 calendar year.

5. Director Corporate Services & Clerk, Report No 31-17 Re: 2018 December Holiday Schedule.  Administration is recommending that Tecumseh Town Hall be closed between Christmas 2018 and New Years Day 2019.

c. Financial Services

1. Director Financial Services & Treasurer, Report No. 13-17 Re: Essex Powerlines Corporation Long Term Financing Agreement Renewal.  Essex Power Lines is proposing to offer the Town an interest rate of 3.80% as part of the long term financing agreement with the Town, providing the Town with income of $58,700 annually which is a $ 3,100 reduction from the previous return of $61,800.

2. Deputy Treasurer & Tax Collector, Report No. 14-17 Re: Vacancy Rebate Program Review.  Administration is recommending that the town work collectively with the County Tax Collectors and Treasurers group to conduct a county-wide public consultation session to propose the elimination of the Vacancy Rebate Program in Essex County for the 2018 taxation year.

d. Information & Communication Services

1. Director Information & Communication Services, Report No 02- 17 85 - 117 Re: Telus Corporate Purchasing Group Agreement.  Administration is recommending approval of an agreement with Telus for mobile phone usage that includes an increase in monthly data allowance per user and pool (from 1GB to 3GB), improved U.S. rate plans for all users for voice, texting and data, allowing for Bring Your Own Device plans, and continued monthly airtime credits as per the Telus antenna lease agreement for equipment found on the Town’s water tower.

e. Parks & Recreation Services

1. Manager Parks & Horticulture, Report No 20-17 Re: Tender Award for the Request for Quotations, Supply of Equipment for Parks Department.  Administration recommends the following purchases: a) Delta Power Ltd ($108,500 plus HST) for the supply of 4 (four) Kubota zero-turn mowers, and 1(one) Kubota Skid Steer Loader, and b) Trade-in of $49,500 plus HST for 4(four) Kubota zero-turn mowers, and 1(one) Bobcat Skid Steer Loader for a net cost of $59,000 plus HST.

f. Planning & Building Services

1. Manager Planning Services, Report No 24-17 Re: Tecumseh Transit Service (TTS), January to June 2017 Status Report.  Administration notes that ridership trends are generally the same with almost half of all transit users accessing the Tecumseh Mall stop, and a decrease in ridership of 3.7%.

2. Director, Planning and Building Services. Report No 25-17 Re: County Wide Active Transportation System (CWATS), Town of Tecumseh 2018 Proposed Projects, Dedicated Bike Lanes Along Lesperance Road and Design and Utility Relocates - Trail Along Walker Road.  Council is advised that two projects, being the Lesperance Road bicycle lane conversion (from centre left lane) in Ward 1 at a cost of $112,000 and potentially reduced by provincial funding, and the Walker Road trail construction, at a cost of $237,600 and potentially reduced by County of Essex funding, proceed in 2018.

3. Director, Planning and Building Services, Report No 26-17 145 - 154 Re: Financial Incentive Program Grant Application, Tecumseh Road Main Street Community Improvement Plan, 12214 Tecumseh Road (2012471 Ontario Inc. / Buckingham Realty), Building Façade Improvement Grant.  Administration is recommending that the Buckingham Realty building on Tecumseh Road be approved for a Building Façade Improvement Grant for a total amount of $15,000.00 toward the costs associated with the façade improvements being undertaken.

4. Manager Building Services & Chief Building Official, Report No 27-17 Re: 2017 Six Month Permit Report.  Construction value is down by $6,349,576 or 22 percent over last year due in part to a decrease in new residential construction over the previous year.  433 building permits were issued, up from 215 due principally to backwater valve installation.

g. Public Works & Environmental Services

1. Director Public Works & Environmental Services, Report No 42- 17 Re: Installation of Highway 401 Gateway Signage, Electrical Works, Tender Award.  Administration is recommending accepting the tender from DeAngelo Brothers Corporation for the Installation of Highway 401 Gateway Signage, Electrical Works, in the amount of $32,600 plus HST to complete electrical servicing for the signage.

2. Drainage Superintendent, Report No 43-17 Re: East McPherson Drain – Tender Award.  Administration is recommending that the tender for the Repair and Improvement of the East McPherson Drain in the amount of $103,992.35 excluding HST, be awarded to Murray Mills Excavating & Trucking (Sarnia) Ltd.

3. Manager Roads & Fleet, Report No 44-17 Re: Sanitary Sewer Collection System Rehabilitation Project Proposal Award.  Administration recommends that new work as part of the Ontario Community Infrastructure Fund (OCIF) Sanitary Sewer Collection System Rehabilitation Project in the estimated amount of $1,492,900 excluding HST, be awarded to Sewer Technologies in a reduced amount of $1,157,000 excluding HST.for the renewal and rehabilitation of sanitary sewer pipe, manholes and the rehabilitation of sanitary sewer service connections in the Town of Tecumseh wastewater system.

For information on these or other items, please contact me at 226-773-1910 or andrew@andrewdowie.ca


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