This week, our Council meetings begin at 4:30pm.
At 4:30pm we will be discussing the Manning Road Secondary Plan Area-Specific Development Charge which includes the lands west of Manning Road between County Road 22 and the Canadian Pacific Railway. A background study will be received and Council will determine whether to adopt the planned charges. This Area-Specific Development Charge will cover regional costs such as stormwater, parks and collector roads that would normally be built directly by developments. A regional approach here was felt to be more advantageous for the Town. The full packet can be found here.
Delegations include Gary Scandlan, Watson & Associates and Flavio Forest, P. Eng., Dillon Consulting
At 6pm, we begin the Public Council Meeting to consider the Drainage Report, prepared by Gerard Rood, P. Eng., of Rood Engineering Inc., dated April 22, 2015, for the repair and improvement of the Moynahan Drain. The report details the share of costs being assigned to each benefitting property owner who rely on the drain. The full packet can be found here.
The Regular Council Meeting begins at 7pm. The full packet can be found here. Our first delegation will be Cindy Prince, Vice President, Amico Properties who will be providing an update regarding the Rt. Hon. Herb Gray Parkway. The Parkway contractors are also requesting a 6 month extension to the exemption from the Noise By-law.
Ray Tracey, CEO, Essex Power Corporation will speak to the 2014 Essex Power Dividend. This year Essex Power is returning $434,674 to the Town of Tecumseh. The net dividend is a 14% increase over years past.
Council is being advised of various Public Council Meetings in the City of Windsor dealing with Proposed Official Plan and Zoning Bylaw Amendments for the Twin Oaks Industrial Area and the area north of County Road 42 within the City of Windsor.
Town of St. Marys, May 15, 2015 Re: VIA Rail and the Network Southwest Action Plan. The Town of St. Mary's is requesting that Council approve a resolution calling for an increase in passenger rail services in Southwestern Ontario and support for the Network Southwest Action Plan at http://www.swota.ca.
Administration is recommending that recipients of the Donny Massender Award be forwarded as nominations for the Ontario Medal for Good Citizenship for 2015 and on a go-forward basis.
Heritage Committee - May 11, 2015. The Heritage Committee is preparing for the Ontario Heritage Trust Update, Plaque Unveiling Event and Banwell Road Black Cemetery on September 25, 2015.
Cultural and Arts Advisory Committee - May 11, 2015. The Cultural and Arts Advisory Committee is considering investing in an East End Arts and Culture Incentive, a series of art performances that would be held at L'Essor High School.
Corn Festival Committee. The Corn Festival Committee has finalized entertainment options. Of note is an increase in the admission price to $3 from $2 previously.
A. Director Financial Services/Treasurer, May 19, 2015, Report No. 06/15. The Treasurer is reporting a projected $460,000 surplus as of the end of the first quarter of 2015 largely attributed to a reduction in policing costs.
B. Manager Roads & Fleet, April 23, 2015, Report No. 23/15 Re: Tender Award: Sexton Side Road Crossing over the South Talbot Drain. An amount of $39,750 is proposed to be awarded to Quinlan Inc. for replacement of this culvert.
C. Manager Roads & Fleet, April 27, 2015, Report No. 24/15 Re: 2015 Asphalt Paving Tender Award. An amount of $549,020 plus HST, for the 2015 Asphalt Paving Tender is proposed to be awarded to Coco Paving Inc. Up to an additional $73,683 required for asphalting Roads ($65,959) and Parking Lots ($7,724) plus additional HST, would be appended to this contract and funded from the Road Lifecycle Reserve on a discretionary basis.
D. Manager Roads and Fleet, April 28, 2015, Report No. 25/15 Re: 2015 Tar & Chip Program - Tender Award. An amount of $269,125 plus HST is proposed to be awarded to Shepley Road Maintenance Ltd. for the 2015 Tar & Chip Tender. The amount is slightly higher than the budget estimate and therefore some provisional works may be removed from the plan depending on actual costs.
E. Manager, Water and Wastewater, May 11, 2015, Report No. 29/15 Re: Anode Protection Program - Tender Results
Administration recommends rejecting the existing bids received and re-tendering in June 2015. The previous tender considered a five year program for Anode Protection in our water distribution systems. It is expected that an accelerated schedule would bring the cost down and ensure that all work could be completed within 18 months as a single $375,000 project.
Also from the Manager of Water and Wastewater, Landmark is proposed to receive a sole-source contract in the amount of $150,100, excluding HST, to repaint the water tower. The “Town of Tecumseh” logo, with the gold feather, is proposed to be applied on the elevated water tank. for an additional cost of $17,100 for the application of the Town’s logo be funded from the Water Capital Reserve.
F. Director Parks and Recreation Services, May 15, 2015, Report No. 17/15 Re: Lakewood Park Food Concession Operation RFP Award. Mr. Christopher Divito is proposed to be the successful proponent to operate the Lakewood Park Food Concession. Administration recommends a 5 year lease with an option to renew for an additional 5 year term. The initial proposal calls for the annual operating season to be from May 1 to September 30, however Mr. Divito has requested that consideration be given to extending both the start and closing of the operation if the business warrants staying open. The proposal calls for operational hours to be Monday – Saturday 12 pm to 9 pm and Sunday 12 pm to 7 pm. The first year of the agreement calls for $500 per month. There are proposed increases for the remaining 4 years of the agreement. The increases will reflect on the success of the operation and Administration will negotiate annually with Mr. Divito, and present to Council as part of the fees and charges by-law update. The concession would be expected to open by early to mid-June.
G. Director Parks & Recreation Services, May 19, 2015, Report No. 19/15 Re: Canada 150 Community Infrastructure Program Grant Application. Council is being requested to submit a funding request to complete aspects of our Town's proposed trail system through this federal funding program which will cover 50% of the total cost. If successful, funds would be obtained from the Waterfront Park Reserve Fund; and $105,000 from the Infrastructure Reserve. The projects would include:
- Paving 2.5 km of existing gravel trails in the community to make these trails more accessible to persons with disabilities;
- Expand the Lakewood trail system by adding trail connector links to the existing perimeter trail;
- Extend the Lakewood trail and make it accessible by adding two pedestrian bridges over the new channel connecting Manning Road roadside trail to the Lakewood trail system;
- Enhance the trails by adding benches, garbage cans and outdoor workout, recreational equipment along the trail.
H. Facilities Manager, May 15, 2015, Report No. 18/15 Re: Arena Front Doors - Removal and Replacement RFQ Award. The Tender for $62,581 plus HST is proposed to be awarded to Dor-Co Sales and Service Ltd.
A. Bylaw 2015-37 - Being a by-law to authorize the execution of an Agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services for the provision of police services. This is for our new six-year OPP Contract.
B. Bylaw 2015-38 - Being a by-law to appoint members to the Cultural and Arts Advisory Committee for the term of Council 2015-2018. This would appoint me as a member of the Cultural and Arts Advisory Committee as the second Council representative.
C. Bylaw 2015-39 - Being a bylaw to confirm and appoint certain officers, servants and employees of The Corporation of the Town of Tecumseh. This is to appoint various members of administration as officials with specific delegated authority under provincial legislation and through the Town's own By-laws.
D. Bylaw 2015-40 - Being a by-law to authorize the execution of an Encroachment Agreement between The Corporation of the Town of Tecumseh and 2379665 Ontario Inc. This agreement would allow Tecumseh Lanes Bowling at the corner of Tecumseh Road and Shawnee Road to use the public right-of-way to establish a patio service.
If you have any questions on these or any items please contact me at 226-773-1910 or [email protected]