December 14th Meeting

This week, the public portion of Tecumseh Town Council begins at 7pm.  The agenda can be found here.

Delegations include:
1. Local Government Week

  • 1st Place Essay Contest Winner - Owen Michos
  • 2nd Place Essay Contest Winner - Charlotte Vanstone

2. Diana Radulescu, Active Transportation Coordinator, and Jerry Behl, Manager Transportation, Planning and Development, County of Essex Re: CWATS Master Plan Update

3. Paul Bistany, Treasurer, Linda Proctor, Vice Chair and Denise Pelaccia, Coordinator, The Town of Tecumseh Business Improvement Area Re: 2022 Proposed Budget

Reports
1. Chief Administrative Officer - People & Culture
a. CAO-2021-20 Final Requirements of Community Safety and Well-Being Plan.  Administration recommends that the Community Safety and Well-Being Plan, in accordance with legislative requirements, be printed and publicly posted in coordination with the Regional Systems Leadership and Project Team.

2. Legislative Services & Clerk
a. LCS-2021-35 Urban Hens Licensing Pilot Program - Year End.  Administration recommends in accordance with the Urban Hens Licensing Pilot Program By-law No. 2021-43, all current licenses issued under the two-year Urban Hens Licensing Pilot Program be terminated as of March 1, 2022; And furthermore that all property owners in the urban area be given notice to remove their hen coop and run, and to re-home their hens, no later than March 1, 2022, unless
ordered to remove earlier.
b. LCS-2021-36 Community Support Centre Services Agreement Renewal - Two Year Term Renewal - 2022-2023.  Administration recommends that the Corporation of the Town of Tecumseh (Town) renew the Agreement with the Community Support Centre of Essex County for the provision of public transportation to persons with a disability and seniors in the Town; and that By-law No. 2021-104 authorizing the Mayor and the Clerk to execute the renewal
Agreement between the Town and Community Support Centre of Essex County, for a further two-year term commencing January 1, 2022, and concluding December 31, 2023, be adopted. 
c. LCS-2021-37 Indigenous Land Acknowledgement Statement.  Administration recommends that the following Land Acknowledgment Statement be approved and kept as a living document, open for revisions for one year to allow for feedback on the Statement and related advice regarding its use:

"We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe (Ah-nish-e-naa-bay), Haudenosaunee (Hoe-den-oh-show-nee), Lenni (Len- eh) Lenape (Le-naw-pay) and allied Nations to peacefully share and care for the resources around the Great Lakes.  Specifically, we would like to acknowledge the presence of the Three Fires Confederacy (Ojibwe (Oh-jib-way), Odawa (Oh-dah-wah), Potawatomi (Paw-tawwatt-oh-me) and Huron/Wendat (Wen-dat) Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

And further that subject to the approval of the Land Acknowledgement Statement, the Procedure By-law be amended to codify the reciting of the Statement at meetings of Council and Committees.

3. Financial Services
a. FS-2021-15 Administrative Fees and Charges 2022.  Administration recommends that By-law No. 2021-96 being a by-law prescribing a tariff of administrative fees and charges for 2022 be approved.  Some fees were increased according to consumer price index while others are unchanged.
b. FS-2021-16 Windsor Essex Intermunicipal Courts Service Agreement.  Administration recommends that By-law 2021-102, being a by-law authorizing the execution of a 3rd Renewal for the Windsor-Essex Area Inter-Municipal Courts Service Agreement for a five (5) year period from January 1, 2022 to December 31, 2026, be approved.
c. FS-2021-17 Purchasing By-Law Amendment.  It is recommended that the recommended update to Schedule B of the Purchasing By-law be approved
through the adoption of an Amending By-law 2021-103. The proposed changes are:

  • Clarification to By-law Schedule A “Levels of Contract Approval Authority” to coincide with the language in the policy and current practice,
  • Updates to By-law Schedule B “Goods and Services Not Subject to this By-law” with respect to services exempt from the By-law and Policy to conform with applicable trade agreements,
  • Updates to Purchasing Officer responsibilities,
  • Expansion of the Performance Evaluation section to support a more robust program that will be implemented, and
  • Added clarification on budget approval including specific provisions to enter into a contract where lowest bid exceeds approved budget.

d. FS-2021-14 Budget Variance Report August 2021.  Administration reports a tax-supported surplus of $163,000 and a rate-supported surplus of $423,000
for total net surplus of $586,000 as a result of federal and provincial grants received for COVID-19 impacts.

4. Community & Recreation Services
a. CRS-2021-18 Community and Recreation Services Alternative SportsPlex Strategy.  Administration recommends that Town Council support, in principle, the alternative strategy for the Town’s Multi-Use SportsPlex consisting of three alternative projects in place of one large sportsplex facility, and that the strategy and projects highlighted in this report be provided for Council’s consideration in the 2022 5-Year Lifecycle Capital reports for Parks & Arena.  The proposed strategy is as follows:

  • SportsPlex Component 1 – Lacasse ball diamond upgrades, grandstands, backstop, LED lighting, artificial turf playing field, existing building upgrades in partnership with Tecumseh Thunder and St Clair College
  • SportsPlex Component 2 - triple gym with indoor walking track, programming space and parking lot expansion at Tecumseh Arena in partnership with local sport organization
  • SportsPlex Component 3 - artificial turf sports fields in partnerships with school boards soccer associations and private sector.
  • Artificial turf playing fields for baseball and soccer in various locations;
  • New triple gym with indoor walking track and expanded parking at the arena.

5. Public Works & Engineering Services
a. PWES-2021-46 Source Protection Plan, Part IV Enforcement Transfer Agreement Amendment No. 2.  Administration recommends that By-law No. 2021-97 be approved to authorize the Mayor and Clerk to execute the Source Protection Plan, Part IV Enforcement Transfer Agreement Amendment No. 2, satisfactory to the Town of Tecumseh (Town) and Essex Region Conservation Authority (ERCA), to extend the agreement to December 31, 2024, and further the Town’s estimated cost share of $4,000 be funded from the Water Operational Budget.
b. PWES-2021-47 Water and Wastewater Rates for 2022.  Administration recommends that By-law No. 2021-105, being a by-law to adopt the water and wastewater rates for 2022, based on the recommendations of the 2015 Town of Tecumseh Water and Wastewater Rate Study, and the Mediation Agreement and discussions with the Windsor Utilities Commission, be adopted.  This amount is 1% for water rates and 2% for wastewater rates.
c. PWES-2021-48 NDMP Extension of Intakes 3, 4, 5, 6 A19 Transfer payment Agreement Amendment.  Administration recommends that By-law No. 2021-101 being a by-law to authorize the Mayor and Clerk to sign the Agreement between Her Majesty the Queen in the right on Ontario as represented by the Minister of Municipal Affairs and Housing for the Amendment to the Ontario Transfer Payment Agreement for the extension of the National Disaster Mitigation Program
(NDMP) be adopted.  This agreement is for financial support towards the Oldcastle Storm Drainage Master Plan.

By-Laws
1. By-Law 2021-93 Being a By-law to provide for the adoption of the estimates of all sums required (budget) for general municipal purposes for the Year 2022

2. By-Law 2021-94 Being a by-law to impose late payment charges for non-payment of taxes or any installment of taxes by due date

3. By-Law 2021-95 Being a by-law to provide for an Interim Tax Rate for the Year 2022

4. By-Law 2021-96 Being a By-law to prescribe a tariff of administrative fees and charges for the Town of Tecumseh

5. By-Law 2021-97 Being a by-law to authorize the execution of a Source Protection Transfer Agreement between The Corporation of the Town of Tecumseh (Municipality) and the Towns of Amherstburg, Essex, Kingsville, Lakeshore, LaSalle, the Municipalities of Chatham-Kent and Leamington, Township of Pelee, the Corporation of the City of Windsor and the Essex Region Conservation Authority

6. By-Law 2021-98 Being a by-law to amend By-Law 2019-10 being a by-law to appoint Directors to the Board of Management for the Business Improvement Area for the term of Tecumseh Council 2019-2022

7. By-Law 2021-99 Being a by-law to appoint members to the Tecumseh Heritage Committee for the term of Council 2019-2022

8. By-Law 2021-100 Being a by-law to appoint members to the Tecumseh Accessibility Advisory Committee for the term of Council 2019-2022

9. By-Law 2021-101 Being a by-law to authorize the execution of Transfer Payment Agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs and Housing and The Corporation of the Town of Tecumseh under the National Disaster Mitigation Program Intake

10. By-Law 2021-102 Being a by-law to authorize the continued participation in the Provincial Offences Act Transfer Program for the Windsor/Essex County Service Area

11. By-law 2021-103 Being a by-law to amend By-law 2021-60 being a by-law to govern procurement policies and procedures

12. By-Law 2021-104 Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and The Community Support Centre for public transportation to the physically disabled and the frail elderly persons for the years 2022 and 2023

13. By-Law 2021-105 Being a By-law to establish the water and wastewater rates for the year 2022

14. By-Law 2021-41 Being a bylaw to provide for the reassessment of the CYR Drain & Extension

15. By-law 2021-77 Being a by-law to provide for the installation of a new bridge with ancillary works to the McLean-Hergott Drain.

Motions
1. High Speed Internet Procurement Process Changes.  This motion is brought forward by Councillor Brian Houston.  

Now Therefore Be It Hereby Resolved That the Council of the Town of Tecumseh send a letter, in addition to the letter sent by the Chair of the Western Ontario Wardens’ Caucus, to the Minister of Infrastructure, The Honourable Kinga Surma, copying the Premier of Ontario, The Honourable Doug Ford, and MPPs of Southwestern Ontario, recommending that Infrastructure Ontario pause the procurement process until the following recommendations have been addressed:

  • Lot sizes are reduced to an average reserve price of $10M with no single lot having a reserve price greater than $20M;
  • “Wired” and “Wireless” designations are removed from the lots in line with Infrastructure Ontario’s (IO) amendment to allow hybrid bids in all lots;
  • Reserved prices are recalculated for all lots and are based on hybrid solutions rather than “Wired” or “Wireless” solutions;
  • A clear / transparent formula for evaluating proposals that balances bid price with higher fibre content bids is created and communicated to participants;
  • The Request for Proposals (RFP), when issued, be made visible to the public given that it contains no propriety Internet Service Provider (ISP) information;
  • Immediately release the lot maps to all municipalities in Ontario so that they can review and comment;
  • Ensure that small ISPs in Southwestern Ontario are consulted directly and their input is considered; The details of the procurement be re-evaluated and IO consider the following changes:
    • Allow for progress payments to the recipients rather than holding 100 per cent of the funding until customers are in-service;
    • Eliminate the bid bond requirements;
    • Seriously reconsider the position that the Construction Act applies / eliminate the bonding requirements called for by the Act (especially if no progress payments are being made);
    • Eliminate the plan to hold back the final 10 per cent and pay 100 per cent of the project cost by the time the project is complete.

For questions on these or other municipal matters, feel free to contact me at 226-773-1910 or [email protected]


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  • Michael Dowie