May 12th Meeting

Coming up this week at Council:

6pm Public Meeting:  Consideration of Engineer's Report - Re: Branch of the South Talbot & Holden Outlet Drain.  This item will consider a drainage report for a section of the South Talbot and Holden Outlet Drain.  The report specifies the work that needs to occur in order to properly maintain and operate this drain.  In rural areas, affected property owners pay for a share of this work.

7pm Regular Meeting.  The full packet can be found here.

Delegations:  

A.  Cynthia Swift, CPA, of KPMG will speak of the 2014 Audited Financial Statements and Audit Findings.  The report indicates that KPMG did not identify any issues with current practices.

B. Jon Fournier and David Timm, GDF SUEZ Re: Blue Sky Wind Project.  The Wind Farm would be located in the Town of Essex, however grid connection line and related infrastructure would be constructed within Tecumseh limits.

C. Tony Corona, Chairperson and Fred Raby, President, Optimist Club of St. Clair Beach Re: Sign By-law Exemption Request, Taste of Tecumseh Event.  An exemption is being sought to allow the festival to install advertising signage in the following areas: BIA Parquette, Tecumseh Arena, Lakewood Park, Poisson Parquette, Lacasse Park, Chippewa Park and Green Acres Park, provided that the signs do not impede traffic site lines.

D. Gary Quenneville and Greg Primac, Owners, Tecumseh Chiefs Junior C Hockey Club Inc. will speak to the new Tecumseh Chiefs hockey team.

Council received the following communications:

A. Union Gas, April 30, 2015 - Re: 2014 Disposition of Deferral Account Balances and 2014 Earning Sharing Amount Updated Evidence

Council will consider the following reports:

A. Director Staff Services/Clerk, April 28, 2015, Report No. 15/15.  Re: Request for BIA Boundary Alteration.  Council has received several letters from local businesses requesting that they be removed from the BIA boundaries.  Council is being asked to set in motion a consultation process that will determine what new boundaries should end up being.

B. Administrative Assistant to the Director Staff Services/Clerk, April 28, 2015, Report No. 14/15 Re: Request for Noise Bylaw Exemption, St. Charbel Monastery and Parish.  St. Charbel Church is located on Outer Drive and would like to host a music festival from Friday July 17th to Sunday July 19th.  Permission is being sought to allow the playing of music until 11:30pm (Sunday 11pm)

C. Deputy Treasurer/Tax Collector, May 1, 2015, Report No. 05/15  Re: 2014 Year-End Budget Variance Report.  Just over $1 million was not required to be spent last year on operations.  Administration is recommending that these funds be invested as follows:
a) $204,875 to fully fund the balance of the existing unfunded sick leave liability at December 31, 2014
b) $300,000 towards the existing $6.9 million post-retirement benefit liability at December 31, 2014 , and
c) $579,855 to Lifecycle – Storm Sewer Reserve

The surplus exists because:

    • OPP contract cost $540,000 below estimate
    • Supplemental and PIL tax revenue $170,000 greater than estimate
    • Building permit revenue $70,000 greater than estimate
    • Hydro costs corporate-wide $65,000 below estimate
    • Tax write-offs $50,000 below estimate, and
    • Winter control costs $45,000 below estimate

D. Manager Building Services, Chief Building Official, April 27, 2015, Report No. 10/15 Re: Building Five (5) Year Capital Projects.  This report recommends the following repairs Town facilities in 2015 at a cost of $ 212,000

a) Green Acres Community Centre – replace roof $ 25,000
b) Lacasse Park Baseball Building – replace soffit, fascia, gutters & windows $ 5,000
c) Lacasse Public Works Garage – replace unit heater $ 2,100
d) Lacasse Water Building – replace unit heater $ 2,100
e) Lakewood Park Former Cart Storage Bldg. – replace roof & gutters $ 20,000
f) Lakewood Park Former Pro Shop – replace roof & gutters, alter overhangs, interior and exterior works $ 37,000
g) OPP Station – replace security doors $ 9,000
h) Park Maintenance Garage – replace roof & gutters $ 45,000
i) St. Alphonse Maintenance Garage – replace roof $ 32,000
j) St. Mary's Parks Equipment Building – replace door $ 1,000
k) Fire Hall No 1 – replace asphalt apron at truck doors & brick repairs $ 10,000
l) Fire Hall No. 2 – replace asphalt apron at truck doors $ 8,000
m) Tecumseh Historical Museum – replace flooring $ 5,800
n) Weston Park Washrooms/Shelter – replace roof & paint interior and exterior $ 10,000

E. Manager Planning Services/Senior Planner, May 6, 2015, Report No. 13/15 Re: Zoning By-law Amendment, Gerard & Mary Beth Laing, 12346 Arbour Street - Proposed Duplex.  The Laing family is seeking to convert their existing home into a Duplex in order to remain in their home.  It is of a size currently that is larger than they need.  Council is being asked to schedule a public meeting to obtain resident input.

F. Manager Engineering Services, April 30, 2015, Report No. 26/15 Re: Roads Needs Study 2014, and Bridge & Culvert Needs Study.  Administration has completed a report in conjunction with Dillon Consulting that specifies when replacement is due for various streets, bridges and culverts within the municipality on a non-political basis.  They are recommending that this report be adopted as the guideline for future budgets.

G. Director Parks and Recreation Services, May 4, 2015, Report No. 16/15 Re: Tecumseh Chiefs Jr. C Hockey Club Inc. Agreement.  Administration is recommending approval of a five year agreement commencing May 1, 2015 be approved between the Town of Tecumseh and the Tecumseh Chiefs Junior C Hockey Club Inc. with option to renew the agreement for an additional 5 year term.  Council is further being asked to approve $5,000 to paint the dressing room and install rubber flooring on the cement walkway from dressing room 11 to the existing rubber flooring in Rink B, which was previously contemplated from the Arena Lifecycle reserve.

Finally, Bylaw 2015-35 is proposed, being a by-law to levy a special charge of the Business Improvement Area and to provide for its collection for the year 2015.  The By-law being proposed would affirm the BIA levy at the same rate as 2014.

If you have any questions or concerns please feel free to contact me at 226-773-1910 or at Andrew@andrewdowie.ca

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April 28th Council Meeting

This week our meetings begin at 6pm.

First, Council will be discussing Area Specific Development Charges for the area west of Manning Road south of County Road 22.  In order to provide the best possible neighbourhood benefit, the Town proposes to collect additional development charges from each development in order to regionalize certain infrastructure and to create a regional park.  This would include creating a Stormwater Retention Pond, sewer and drain system, and roads for the area as a whole rather than requiring the individual property owners to manage themselves.  

Without this development charge, each development would create their own infrastructure leading to the creation of several smaller ponds, pumping stations and small parks.  This isn't as economical nor desirable long-term as maintenance costs are higher.  The full packet is found here.

 

Regular business begins at 7pm and includes the following.  The full packet is available here.

DELEGATIONS

A. Longtime Public Works employee Aurelia Toffolon will be recognized by Council.  Aurelia is retiring and we wish her the very best!
B. Stephen Young will present on the Job Creation Partnership program for the Tecumseh Archives which included the digital archiving of the Tecumseh Tribune as well as some artifacts at the Tecumseh Community Museum.
C. The Business Improvement Area Board of Management will present their budget for 2015.  As defined by the Province of Ontario, a Business Improvement Area is a geographic area in a municipality. A BIA board of management is an organization set up to provide certain business promotion and improvement functions within that area.  Business Improvement Areas offer a self-help approach to revitalizing business districts.  Previous Councils have determined that this improvement area includes Ward 1 and 2, and the northern part of Ward 3.  A BIA allows local business people and property owners to join together and with the support of the municipality, to organize, finance and carry out physical improvement and promote economic development.  Town Council is responsible for approving the budget of the BIA.

COMMUNICATIONS

A. Town of Essex, April 13, 2015 - Re: Funding Formula for Ontario's Rural Schools.  The Town of Essex is asking for Council's support in petitioning the province to allocate education funds to maintaining lower enrollment in rural school facilities in order to prevent their closure.  Administration is not recommending support.
B. Township of Carling, April 22, 2015 - Re: Resolution 15-057 Ontario Hydro One Rates.  The Township of Carling is asking for Council's support in petitioning the province to reverse its recent decision to increase electricity rates and to actively solicit ways to reduce electricity costs.  Administration is not recommending support.
C. Essex Region Conservation Authority - Re: Source Protection Plan Approved.  This is an advisory that the Essex Region Source Protection Plan is now approved by the Ministry of the Environment and Climate Change.  The Source Protection Plan is intended to protect our drinking water sources from being polluted.

 

REPORTS

A. Chief Administrative Officer, April 16, 2015 - Re: OPP Contract Renewal.  The Chief Administrative Officer is recommending a five year agreement for policing services expiring December 31, 2019 with the Ontario Provincial Police.  The recommendation features a reduction in services from the status quo with the proposed reduction of our local detachment sergeant and 4 of the 6 computers.  The annual savings over the life of the contract with these reductions is $182,000 on top of the reduction that the municipality received from the changes to the provincial billing model which was $1.8 million.  Municipalities can select a contract period for up to six years.

B. Chief Administrative Officer, April 20, 2015, Report No. 06/15 Re: Town of Oldcastle, County Meath, Ireland 15 Year Twinning
Anniversary.  Oldcastle, in County Meath, Ireland, is celebrating the 15th anniversary of its twinning with the Town of Tecumseh.  They have invited a delegation from Tecumseh to attend the celebration.  Council is being asked to fund travel for one delegation to attend.

C. Director Staff Services/Clerk, April 10, 2015, Report No. 12/15.  Re: 2011-2014 Open and Closed Council Meetings.  This report details the time spent in various categories of Council meetings including closed council meetings for the previous term of Council.

D. Directory Staff Services/Clerk, April 15, 2015, Report No. 13/15 Re: Tecumseh Accessibility Advisory Committee Appointment
The Clerk recommends the appointment of Ron Matysek to the Tecumseh Accessibility Advisory Committee.

E. Deputy Treasurer/Tax Collector, April 17, 2015, Report No. 04/15  Re: 2015 Final Tax Rates.  The Treasurer is recommending approval of a final tax rate of 0.01397032 per dollar of assessed property value.  This is an increase of 0.54% from 2014.

F. Manager Building Services/Chief Building Official, April 20, 2015 Re: 2014 Year End By-law Enforcement Report.  The Chief Building Official reports on the volume of complaints received in 2014 and details which properties have outstanding orders issued from 2014.

G. Manager, Water & Wastewater Services, April 9, 2015, Report No. 18/15 - Re: 2014 Annual Performance Report for the Skyway
Subdivision Wastewater Treatment Facility.  This report receives the performance report submitted to the Ministry of the Environment from the Ontario Clean Water Agency from the now-decommissioned Skyway Wastewater Treatment Facility.

H. Drainage Superintendent, April 13, 2015, Report No. 19/15.  Re: Request for Repair and Improvement to a Municipal Drain,
Appointment of Drainage Engineer - Sullivan Creek Drain.  The Drainage Superintendent is recommending the hiring of a Drainage Engineer to begin design for improvements to the Sullivan Creek Drain under the Drainage Act with costs to be assessed to benefiting property owners.  Repair work was requested by a property owner serviced by the drain.

I. Drainage Superintendent, April 17, 2015, Report No. 20/15.  Re: Request for Repair and Improvements to a Municipal Drain,
Appointment of Drainage Engineer - Eighth Concession/South Talbot.  The Drainage Superintendent is recommending the hiring of a Drainage Engineer to begin design for improvements to the Eighth Concession/South Talbot Drain under the Drainage Act with costs to be assessed to benefiting property owners.  Repair work was requested by a property owner serviced by the drain.

J. Manager, Roads and Fleet, March 24, 2015, Report No. 21/15 Re: Annual Sign Reflectivity Inspection.  The Manager of Roads and Fleet is requesting budget dollars to inspect traffic signage to make sure that it meets new reflectivity standards.  A contractor is proposed to carry out this work at a cost of $11,000.

K. Director Parks and Recreation Services, April 21, 2015, Report No.  15/15 - Re: Multi-Use Sportsplex Feasibility Study/Business Plan.  The Director of Parks and Recreation is recommending proceeding with a feasibility study for construction of a new Sports Dome at the Tecumseh Arena site that could be used by multiple sports at a cost of $100,000 funded from the unallocated infrastructure reserve.  These funds would initiate the public consultation process, include the data collection and consolidation of feedback, account for RFP process advertising, and complete the overall plan for final decision by Council once complete.

 

For further information on this or other matters please contact me at 226-773-1910 or andrew@andrewdowie.ca

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April 14th Council Meeting

Coming up at this week's Council Meeting.  You can read the full packet here.

At 6pm Council will be considering the new OPP Contract.  You can read the materials for this section here.  Council has not expressed its will on this matter through resolution at this point in time.

Beginning at 7pm, Regular Business begins:

COMMUNICATIONS

A. Township of Southgate, March 23, 2015 - Re: Resolution - Bill 52, Protection of Public Participation Act, 2014.  The Township of Southgate is requesting Town Council's support in endorsing Bill 52 which supports individual freedoms against Strategic Lawsuits Against Public Participation.  Administration is not recommending endorsement.

B. The Township of Madawaska Valley, April 7, 2015 - Re: Hydro Rates.  The Township of Madawaska Valley is requesting Town Council's support for provincial relief for its residents with respect to Hydro One charges.  Administration is not recommending endorsement. 

C. Sylvia Jones, MPP Dufferin-Caledon - Re: Private Members Bill 36, Respecting Private Property Act.  MPP Jones is asking for feedback with respect to the Respecting Private Property Act which creates new fines of $500 for trespassing and increases compensation amounts to $25,000.  Administration is not recommending a response.

D. Essex Region Conservation Foundation - Re: 27th Annual Golf Tournament, July 23, 2015.  Administration is seeking Council's direction with respect to purchasing tickets or sponsoring the Essex Region Conservation Foundation Golf Tournament and recommends that tickets be purchased for the ERCA Representatives.

E. City of Stratford, April 2, 2015 - Re: Community Mailboxes, Canada Post.  The City of Stratford has expressed to Canada Post that in order to protect the municipal right-of-way and the use thereof, it is asking for Canada Post to sign a Memorandum of Understanding regarding the expected consultation process and guidelines for mailbox placement.  It is also requiring a formal agreement for use of the right-of-way and costs.  Failing approval of both, Stratford will not allow placement of the boxes.  Administration is recommending that a letter be authorized with similar language from the Town of Tecumseh.  In principle I am supportive of this measure given that the municipality is powerless with respect the installation of these new mailboxes and adopting said guidelines would provide certainty and guidance for Town Administration, as well as providing a known and fair standard for the municipality as a whole.

The minutes of last meeting, including the two Court of Revision sessions, will be ratified. 

REPORTS

Clerks

A. Director Staff Services/Clerk, April 1, 2015, Report No. 08/15 Re: Farm Lease Agreement - John Nostadt 2015-16 Years.  Administration is recommending a sole-source lease to John Nostadt to allow for farming of this property as there is no direct road access to Baseline Road for the 18 acres affected at this time and access would be required through lands already leased by Mr. Nostadt. The lease is for $4,050. 

B. Director Staff Services/Clerk, April 1, 2015, Report No. 09/15 Re: Community Support Centre Services Agreement, Two Year Term Renewal: 2016-2017.  Administration is recommending that Council approve extending an agreement with Community Support Centre in an amount of $10,000 to provide transit services for seniors and disabled residents.  A $3 subsidy is given to each resident requiring the service up to the $10,000 amount.

C. Director Staff Services/Clerk, March 19, 2015, Report No. 10/15 Re: Tenth (10th) Concession Drain - Repair and Improvement Court of Revision Appointment.  Administration is recommending that Councillor Jobin be appointed to the City of Windsor's Court of Revision hearing this matter in the City of Windsor representing Tecumseh as the drain crosses municipal boundaries.

D. Manager Planning Services/Senior Planner, April 7, 2015, Report No. 06/15 - Re: Town of Tecumseh New Official Plan, Urban Design Discussion Paper, April 2015.  Administration has released an Urban Design discussion paper which will be received for the first time at this meeting.  By receiving the discussion paper, public consultation on its contents can begin.  Of note is that last month Council also received a housing discussion paper which remains in consultation period.

E. Director Planning and Building Services, April 7, 2015, Report No. 08/15 - Re: Canada-Ontario Affordable Housing Program, Extension of the Investment in Affordable Housing Program (IAH-E), 2015 Rental Housing Component.  Administration is recommending approval of participation in this program which ensures that new builds within Tecumseh can be eligible for funding.  This participation requires that the multi-residential and single unit residential tax rates be equivalent for subject properties.  In effect, this means that the Town could be providing a grant of $7,419.33 every year for 20 years to affordable housing developers.

F. Director Planning and Building Services, April 7, 2015, Report No 09/15 - Re: Valente Development Corporation, South Side of Arbour Street (Former St. Anne High School, South Campus), Development Agreement Approval.  Administration is recommending approval of seven semi-detached dwellings, six 3-unit townhome dwellings and four 4-unit townhome dwellings, totalling 48 dwelling units on a 2.9 hectare site.  Carmelita Hall and the St. Anne's High School Staley Field were located at this site previously.

G. Manager Engineering Services, March 25, 2015, Report No. 15/15 Re: Manning Road Secondary Plan Area, Stormwater Management Environmental Study Report Addendum (December 2014-Updated March 2015).  Council will be receiving an amended ESR which dealt with the proposed new multi-development stormwater facility intended for development located between County Road 22 and the CP Mainline.  The amendments were to incorporate new lands and to incorporate public comments received.

H. Manager Roads and Fleet, March 30, 2015, Report No. 16/15 Re: West Nile Virus Program - 2015 Funding.  Administration is requesting up to $6000 to help fund larvicide to help control insects and prevent spread of West Nile Virus.  Funding would be sought from external sources to offset costs wherever possible.

I. Manager Roads and Fleet, April 1, 2015, Report No. 17/15 Re: A Review of Existing Community Safety Zones.  Administration advises that the Community Safety Zone installed outside of Victoria Public School is no longer required and can be removed. 

J. Manager Facilities and Deputy Treasurer/Tax Collector, March 30, 2015, Report No. 13/15 - Re: Green Energy Act, O. Reg. 397/11 Compliance Requirements 13-15 Parks - Energy Conservation and Demand Management Plan 041415.  Administration is requesting approval of their plan to abide by provincial regulation 397/11 and requires:

  1. An annual summary of energy consumption and greenhouse gas emissions for the
    operation of the municipality.
  2. A description of measures for:
    a. Conserving and otherwise reducing the amount of energy consumed by operation; and
    b. Managing the demands for energy, including a forecast of the expected results of current and proposed measures.

 

For any questions on these or other matters please contact me at 226-773-1910 or Andrew@andrewdowie.ca

 

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March 24th Council Meeting

Coming up at this week's meeting:

Beginning at 5pm there will be two meetings of the Court of Revision.  The Court of Revision exists to approve special levies or charges to undertake additional work that would not normally fall under municipal taxes.

The first involves assessing affected residents for maintenance of the Dickson Drain.  Further information can be found here:  http://town.tecumseh.on.ca/amserver/Court%20of%20Revision/2015-03/24-17-00/Packet.pdf

The second involves assessing affected residents for maintenance of the South McPhee Drain.  Further information can be found here:  http://town.tecumseh.on.ca/amserver/Court%20of%20Revision/2015-03/24-18-00/Packet.pdf

Minutes for the Special Council Meeting of January 23, 2015, Strategic Planning and Priority Setting Session, for the Proposed Zoning meeting regarding a development proposed for 1310 Lesperance Road, and the Regular Council Meeting - March 10, 2015 are to be approved.

The packet covering the remaining items can be found here:  http://town.tecumseh.on.ca/amserver/Regular%20Council%20Meeting/2015-03/24-19-00/Packet.pdf 

Delegations will include:

  • Harry J. Bell, Regional Manager, Canadian Tire Jumpstart Charities speaking about the Jumpstart program that funds recreational programming spaces in the Town of Tecumseh.
  • Fred Raby, President, St Clair Beach Optimist Club will speak to the new Taste of Tecumseh Food & Wine Festival that will be held June 20-21st.

Communications to be received will include:

  • City of Woodstock Accessibility Advisory Committee - Canada Post Community Box Initiative.  This resolution asks Canada Post to fully reconsider end to home delivery in Canada.
  • Township of South Stormont, February 18, 2015 Re: Dedication of 1% of HST/GST to Municipalities. The Township of South Stormont has passed a resolution to dedicate 1% of the federal component of the HST to municipalities. Administration recommends supporting this resolution. 
  • LAS Municipal Energy Finance Workshop - April 28, 2015. Approval is required for Council members to participate in this event in Chatham.
  • Ontario Association of Fire Chiefs Re: OAFC Municipal Officials Seminar, May 2 & 3. Approval is required for Council members to participate in this event in Toronto.

Approval of Committee Minutes:

  • Police Services Board - February 10, 2015
  • Corn Festival Committee - March 12, 2015

Reports:

  • Chief Administrative Officer, March 17, 2015, Strategic Planning Priorities.  This report governs Council's strategic priorities for 2015 and 2016 detailing what we prioritize for the coming years as a Council.
  • JCP Program Coordinator, March 13, 2015, This report speaks to the near-completion of an archiving program involving photography of Tecumseh Area Historical Society artifacts as well as past copies of the Tecumseh Tribune.  This project began one year ago and approval is sought for an extension of a few more weeks to complete all works.  
  • Data Fix – Municipal Voter View Application, Voters List Management Services Agreement 2015-2018.  Administration is recommending contracting with DataFix to correct the voters list over the next four years at a cost of $7000.  
  • Health & Safety Policy No. 7 and Violence and Harassment in the Workplace Policy No. 68 Annual Review - These Human Resources policies govern staff and Council members, and are regulatory in nature.
  • Proposed Zoning By-Law Amendment, 1310 Lesperance Road, (Sapardanis / Masotti Construction) 07-15 Planning - This application was first presented at last meeting for consideration by Council and is now being brought forward for approval.  The applicant is proposing to construct 2 6-unit buildings across from Ecole St. Antoine on Lesperance Road at Lanoue.  
  • Drinking Water Quality Management System, Operational Plan Version 5.  This report is brought forward to be adopted as Council's plan to ensure safe drinking water for Tecumseh residents.
  • Tender Award Supply of a Single Axle Truck & Snow Plow Package.  This report speaks to the recommended acquisition of a new Single Axle Truck Snow Plow Package.  While the lowest bidder is being recommended, the vehicle will not be able to be put into service in time for our next winter season.  The cost will be $207,872.90 plus HST and acquisition will be from Team Truck Freightliner following a competitive bidding process.
  • Tender Award for the Supply of a Tandem Truck and Contractors Dump Box.  This report recommends the acquisition of a Tandem Axle Truck with Contractors Dump Box from Carrier Centers with Wiltsie – International Workstar at a cost of $177,026.50 following a competitive bidding process.
  • Tender Award for the Supply of Various Vehicles.  This report recommends acquisition of a 2015/2016 4 Door Passenger Vehicle (CUV/SUV) in the amount of $18,171 plus HST, from Windsor Chrysler and one (1) 2015/2016 4X2 3500 Reg. Cab and Chassis and Dump Body 1½ ton, in the amount of $58,624 plus HST, from Ken Knapp Ford following a competitive bidding process.
  • A Taste of Tecumseh Food and Wine Festival.  Council is being asked to grant approval for this event to be held on June 20-21 at Lakewood Park South organized by the Optimist Club of St. Clair Beach.
  • The Bylaws being considered relate to the items discussed in the meeting as follows:
    • 2015-22 - Being a by-law to amend By-law 1746, the Town’s Comprehensive Zoning By-law for those lands in the former Town of Tecumseh. (1310 Lesperance Road, Plan 279, Lots 24-26 Sapardanis / Masotti Construction) Bylaw No 2015-22 Zoning By-law Amendment D19 1310LE B.
    • Bylaw 2015-23 - Being a by-law to authorize the execution of a Voter List Management Services Agreement between The Corporation of the Town of Tecumseh and Comprint Systems Inc. [DataFix]
    • Bylaw 2015-23 DataFix (Voterview) Agreement

If you have any questions on these or other items related to Council, please leave me a message here or at 226-773-1910.

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March 10th Council Meeting

Coming up this week at Tecumseh Town Council, we will be working on the following matters:

6pm:  Proposed Rezoning at 1310 Lesperance (Across from Ecole St-Antoine and next to Royal Canadian Legion Branch 261 to permit the redevelopment of the property for a residential development consisting of two, 2.5-storey, six-unit dwellings with associated parking and landscaped areas. The subject property is currently occupied by a single-unit dwelling that is to be demolished as part of the redevelopment. The subject property is currently designated "Residential" in the Tecumseh Official Plan. The Official Plan encourages varying densities or residential uses that can be appropriately integrated with the existing and proposed development pattern.

Further details can be found here:  http://town.tecumseh.on.ca/amserver/Public%20Council%20Meeting/2015-03/10-18-00/Packet.pdf

 

7pm:  Regular business begins.  The full agenda package can be found here.   http://town.tecumseh.on.ca/amserver/Regular%20Council%20Meeting/2015-03/10-19-00/Packet.pdf

ERCA Budget - Council will be asked to formally receive the 2015 Draft Budget for the Essex Region Conservation Authority.  A levy increase of $20,500 is being sought, which is approximately a 0.73% increase amounting to an average of 3 cents per household over last year.

Municipal Finance Officials Association - March 24 & 25, 2015 - Council will determine whether any members will be attending the Municipal Finance Officials Association Asset Management Symposium

Request for Storyboard Commemoration at Poisson Park re Handy Place Store (LaBute Family) - Council is being asked to refer to Administration a request from resident Shalaina Kitsos requesting a Storyboard at Poisson Park to commemorate the Town's history and legacy of the LaBute Family.

BIA Minutes - Council is asked to approve the minutes of the BIA meetings of October 8, 2014, November 12, 2014, January 14, 2015 and February 11, 2015.  Of note is the recent cancellation of the Art of Eating Festival for the original June 2015 date.

Beach Grove Golf & Country Club is requesting a Noise Bylaw Exemption for Friday, July 31, 2015, and Friday, August 28, 2015, to permit music entertainment until 11:30 pm.  Area residents and OPP will be informed of this exemption from the Noise By-law, and concerns and complaints will to be monitored.  We are advised that these events occur regularly.

Cat Spay and Neuter Voucher Program - Council is being asked to approve the 2015 Cat Spay and Neuter Voucher Program, which allows Caregivers of Feral cats to receive up to a maximum of five [5] vouchers, issued on a first come, first serve basis, with a 120-day expiry period.  Vouchers for the 2015 Program be made available on Tuesday, April 7, 2015.  A Media Release is also proposed to be issued advising of the 2015 Program, along with a notice in the Shoreline Week, as well as on the Town’s website, Twitter and Facebook Page.

Statement of Remuneration and Expenses Paid in 2014 - This is a report describing the payments made to Council and committee members, both for Council pay and for reimbursements.  My own figures are $2,048 for Council Pay - this includes $200 additional to the regular meetings for my time spent at the AMO West Municipal Conference - and $390 for conference participation reimbursement at the Association of Municipalities of Ontario.  

Fire Five (5) Year Capital Projects - Fire and Rescue Services is seeking approval to purchase the following funded from the Lifecycle Reserve, to replace past equipment that has reached the end of its useful life:

  • a) 6 Swiss phone pagers $ 3,225
  • b) 4 Firefighter helmets $ 1,300
  • c) 5 sets of firefighter bunker gear $11,500

In 2019, upgrades are proposed to the Training Room for Station 1. The Table and chairs have been used extensively and will need to be replaced due to normal wear and tear as well as ergonomically correct equipment at a cost of $5,000. Heavy hydraulic extrication tools, with one unit powered by a gasoline engine and the second unit being an e-draulic unit run by batteries, are proposed to be replaced at a cost of $25,000.

Information Services Lifecycle Upgrades - Council is being asked to approve $190,000 of technology software replacements including PCs, copiers, scanners, geographic photography, and phones is due for replacement this year.  This cost is fairly consistent from year to year.

In future years, items such as GPS unit replacements for vehicles, e-mail server, Town website, data backup and Financial software will be due for upgrades.

Tecumseh's New Official Plan Process, Housing and Residential Intensification Discussion Paper will be presented for the first time as prepared by the Planning and Building Services Department will be received and be deemed available for agency and public consultation review.  Intensification generally means that more persons will live in a given area and neighbourhood density will increase.  I encourage you to read through this document as it will set the direction going forward for how our town will look and the development that we will encourage.

The 2014 Year End Permit Report for building permits will be presented.  Development was relatively flat from 2013 to 2014, with some reductions in new construction but increases in renovations.

All-Way Stop Sign Installation Request at Brouillette Crescent and Southfield Drive - Council is being asked not to approve this request for a stop sign adjacent to the Brouillette Manor Rest Home as the technical warrants including vehicle volumes and right-of-way control have not been met.

Pike Creek Bridge at 12th Concession Road (Bridge #1002) Tender Award is being brought forward to Council for approval in the amount of in the amount of $371,274 excluding HST to Signature Contractors Windsor.  

2015 International Dragon Boat Festival - Permission is being sought from event organizers to serve alcohol as part of the event as well as have a loudspeaker from 8am to 6pm on Saturday and Sunday.  The co-located music and food festival known as Lakeview Eats and Beats will not be proceeding this year.  A small quartet will play at the Lakeview Park North pavilion and food will be served at Lakewood Park South.  Riverside will be closed from Grace to Edgewater and Manning will be closed north of Little River for pedestrian control with parking restrictions west to Centennial and east to Grant and south to St. Gregory's.  The event is being billed $1,750 for use and care of the park and OPP services will be billed separately. Setup will begin on July 17th.  Event organizers plan to use Lakewood Park South for parking unless weather conditions require otherwise.  

Tecumseh Corn Festival - The Knights of Columbus # 4375 is seeking permission to serve, sell and consume alcoholic beverages at Lacasse Park from August 27-30, 2015.  Relief is sought from the Noise By-law No. 2002-07, as amended, in order to permit the Tecumseh Corn Festival to operate loud speakers or sound amplifying equipment during the following time periods: Thursday, August 27, from 3:00 pm - 1:00 am; Friday, August 28 from 12:00 pm - 1:00 am; Saturday, August 29 from 12:00 pm - 1:00 am, and Sunday, August 30 from 12:00pm – 7:00 pm.  The Tecumseh Corn Festival is also seeking permission to use the municipal parking lots located at Town Hall (917 Lesperance Road) and Tecumseh Recreation Complex & Arena (12021 McNorton Street) for Festival visitor parking.

Optimist Club's Victoria Day Weekend Fireworks - Council is being asked to waive fees of $148 for use of the Optimist Community Centre and Green Acres Park pavilion for the Optimist Club of St. Clair Beach’s 2015 Victoria Day Fireworks Display, as well as fees associated with the fireworks permit, at a cost of $50, be waived.  Council is also being asked to schedule the Ontario Provincial Police [OPP] to walk through the park the evening of the fireworks display.

Finally, Council is being asked to appoint the new Corn Festival Committee and also to co-host a meeting regarding the site selection of the new Windsor Regional Hospital to be held on April 7th, at 7pm, at the Atlas Tube Centre.

Please let me know if you have questions on these or other items.  Feel free to attend the Council Meeting as well on Tuesday.

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Canada Post Update for March

Canada Post has just advised Council that they will soon begin mailing letters specifying where our new community mailbox locations will be located.  The letter also contains instructions on how to access an online map showing the location of their CMB. 

Your letter will be arriving over the next few days.

Canada Post advises that they will commit to ensuring that everyone can access the postal service. The letter includes a toll free number to call if the customer feels he or she has significant mobility issues and lacks alternatives to access the community mailbox, or if they have any other concerns.  Their phone number is 1-844-454-3009.

Following this initial letter, you will receive information regarding the specific compartment number, the key distribution process and the conversion date.

A reminder as well that MP Joe Comartin is hosting a public meeting where Canada Post matters will be discussed.  It will be held on Thursday at 6:30pm at the Royal Canadian Legion Col. Paul Poisson Branch 261, 12326 Lanoue Street at Lesperance Road.

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February 10th Council Meeting

Here's what Council will be discussing on Tuesday, following a Closed Meeting of Council at 5pm and an In Camera Meeting of Council at 5:30pm regarding a litigation matter.

6pm - We will receive the Dickson Drain report, of which the full package can be fond here.  This is a long standing issue dating back to 2006.  Memorial Gardens Canada Ltd. wishes to establish a new Municipal Drain in order to provide a stormwater drainage outlet.  Affected property owners downstream had concerns with respect to the proposed location and proposed compensation for loss of land.  These issues were not resolved privately and therefore under the auspices of the Drainage Act the matter is being brought forward to Council for determination.  Should Council approve the development of this new drain, the cost to create this drain will be assessed to the affected property owners, of a similar philosophy to how sewers and water works are funded.

Beginning at 7pm, Regular Business will begin.  The full agenda package can be found here.  

Delegations will include  Joe Barlie, General Manager, and Richard Dimmel, VP Regulatory Affairs speaking to Essex Powerlines Customer Information and Presentation of Youth in Community Fund.

Council will also consider responding to a Ministry of Transportation consultation regarding lowering the default speed limit to 40km/h.  The staff recommendation is to refer to the Police Services Board and to Town Administration for comment before making a decision.

REPORTS

  1. Essex Powerlines Corporation Long Term Financing.  Essex Power owes funds to the Town of Tecumseh for the assets it acquired from the former Public Utilities Commission.  The interest payable from Essex Power (4.0%) is higher than the interest payable from the Town's bank (2.25%).  Therefore staff is recommending keeping these funds outstanding and not collecting them for this year.

  2. Taxes Receivable - December 2014.  This report is a summary of Taxes Receivable for the past year.  A larger share of outstanding taxes are owed from residential properties versus commercial and industrial versus what was in the past.

  3. Annual Status Report on the Tecumseh Transit Service for 2014.  This report provides an update regarding Tecumseh Transit operations including ridership of 28,012 passengers (down from 29,355, with said decrease thought to be weather and construction-related).  Nearly half of all passengers use the Tecumseh Mall bus stop, followed by Zehrs, l'Essor/Library, and Tecumseh/Southfield.  A ridership survey is planned for this year as well as a Request for Proposals for bus operations now that the contract with First Student Canada is set to expire.
  4. Proposed Zoning By-Law Amendment:  1310 Lesperance Road.  (Sapardanis / Masotti Construction).  This property is located across from the Tecumseh Legion and Ecole St-Antoine on Lesperance Road and is currently occupied by a house.  A public meeting is being recommended to be held on Tuesday, March 10, 2015 at 6:00 p.m.  The proposal is for:
    1. Two, 2.5-storey, six-unit dwellings that will occupy the western half of the property oriented toward Lesperance Road. The total of 12 dwelling units will result in a density of approximately 63 units per hectare (25 units per acre);
    2. Pedestrian sidewalk access from both Lesperance Road and Lanoue Street;
    3. A 22-space parking area (including two barrier-free spaces), occupying the eastern portion of the property, with access via Lanoue Street. The parking lot is proposed to be separated from the abutting dwelling to the east by a 2.0 metre (6.6 foot) landscaped buffer strip with a continuous row of cedar trees; and
    4. A centralized outdoor common amenity area.
  5. Proposed Outdoor Patio:  Tecumseh Lanes Bowling and Restaurant, 12005 Tecumseh Road.  Administration is recommending approval of an enclosed patio on the Shawnee right-of-way.  This issue had come to Council previously for further consultation.  A consensus has been reported with area residents that the patio could be facilitated by shifting the patio approximately 3 metres (10 feet) towards Tecumseh Road) to provide a further buffer from residents, and providing a curb cut and connecting sidewalk, along with proper street signage at the southern entrance of the existing building (south of the proposed patio) to facilitate restaurant deliveries.

  6. Application for Financial Incentives to the Independent Electricity System Operator (IESO).  Administration is asking for approval to seek out funding through Essex Power to help reduce the cost of installing LED lights and accelerating the cost savings to the Town for this conversion.

  7. Parks Five (5) Year Capital Projects.  Administration is proposing their five year Capital Plan for Parks detailing what park construction will be undertake during that timeframe.  For 2015 this would include:

    1. Green Acres Park – washroom building $ 100,000 + annual $2,500 for lifecycle reserve
    2. Weston Park – tennis court refurbishing $ 30,000
    3. Various Parks – sports field top dressing and overseeding $ 15,000
    4. Tecumseh Road – park bench replacement $ 15,000
    5. Little River Park – pavilion roof replacement $ 8,000
    6. McAuliffe Park – cement floor refurbishing $ 5,000
    7. Lakewood Park – perimeter trail construction $ 100,000
    8. Town Hall Campus – 2 flag poles and replace lock stone $ 15,000
    9. Abraham Cole Park: playset replacement $ 30,000
    10. Tree Planting $ 40,000
    11. Lakewood Park perimeter path
    12. (2016) L'Essor Artificial Turf Field $250,000
    13. (2017) Lacasse Park Pavilion #2 Replacement $115,000
    14. (2017) St. Mary's Park Concession Roof Replacement $10,000
    15. (2018/2019) Lakewood Park Master Plan Implementation $150,000
    16. Playground Equipment - 2016 to 2019
    17. Reforestation - 2016 to 2019 $30,000 annually
    18. No trails are being proposed for 2015 to 2018
  8. Sparkles From Above Ball Hockey Tournament.  Council is being asked to allow alcoholic consumption at Town Hall Park and noise from background music and announcements from 3pm to 10pm on Friday May 29th and 8am to 10pm on Saturday May 30th.
  9. Essex Power Youth In Community Fund.  This report acknowledges the funding allocation to various youth-oriented events within the Town of Tecumseh by Essex Power.

If you have any questions on these or other municipal items, please feel free to comment here or phone me at 226-773-1910.

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January 27th Council Meeting

NOTE:  Council will be meeting on both Monday for the budget and Tuesday for both a special meeting to discuss the McPhee Drain, and our regular meeting at 7pm.

The agendas for Tuesday's meetings are as follows:

6pm:  Public Meeting regarding the cleaning of the McPhee Drain.  In rural areas of the town not serviced by storm sewers, the cost of cleaning the drains and rebuilding deficient culverts falls to the affected landowners who are assessed based on their properties.  The McPhee Drain is at a point in time where this work is necessary.  During the meeting, these landowners will have the opportunity to speak to the costs that they will have to incur for this maintenance and advise Council of any concerns.

The full report for the McPhee Drain meeting is at:  http://town.tecumseh.on.ca/amserver/Public%20Council%20Meeting/2015-01/27-18-00/Packet.pdf

7pm:

DELEGATIONS
A. Martin Shortt and Gerard Briody from Oldcastle, County Meath, Ireland Re: Twin City Initiative with the Town of Tecumseh
B. Rosemary Fiss, Manager of Education & Support Programs, Alzheimer Society - Re: Dementia Friendly Community
C. Susan Mazzei, Deputy Clerk Re: Retirement Presentation

COMMUNICATIONS
Communication – For Information
A. KPMG - Re: Audit Planning for the Year Ending December 31, 2014.  For the Town of Tecumseh, KPMG audits the Annual Consolidated Financial Statements, the Annual gas tax audit, and an Audit of the annual financial statements of the Business Improvement Area.  Council will receive these audits in May-June 2015.

B. Great Lakes and St Lawrence Cities Initiative - Re: Call for Resolutions.  Council will be asked to consider submitting resolutions regarding actions that all member municipalities on the Great Lakes would accept for implementation.

C. Council will consider participating in a Climate Change Adaptation Seminar to be held on February 11, 2015 in Vaughan, Ontario, jointly hosted by the Ontario Water Works Association and the Water Environment Association of Ontario, in accordance with the Town’s Travel and Professional Development Policy and subject to funding in the 2015 Budget.

REPORTS

A. Chief Administrative Officer, January 22, 2015, Report No. 03/15 - Re: Dementia Friendly Community.  The CAO is recommending development of a Dementia Friendly Community program in conjunction with the Alzheimer Society of Windsor-Essex.  Town Administration will also assist in developing a grant application supporting this program.

B. Director Staff Services/Clerk, January 16, 2015, Report No. 01/15 - Re: Nominations for the 2014 Donald "Donny" Massender Memorial Volunteer Award and 2015 Senior of the Year Award.  Council will be asked to select recipients for both of these awards from the nominees put forward.

C. Fire Chief, January 19, 2015, Report No 01/15 - Re: Fire Chief's Q4 2014 Fire Rescue Services Update.  This report provides Council with statistical data regarding Fire Department activities throughout the fourth quarter of 2014.

D. Director, Public Works and Environmental Services, December 4, 2014, Report No. 07/15 - Re: Speed Limits in the 'Saucer Area' of St Clair Beach.  Council will consider a recommendation from Administration to accept a 30km/h limit in the St. Clair Beach "Saucer" area of Clovelly Road, Rutland Road, Warwick Drive, Essex Road, Burlington Road, and Kensington Boulevard requested by affected residents owing to its unique roadway geometry versus other areas of the Town.  Administration also advises that it would not support such limits elsewhere within the Town.

E. Manager Roads and Fleet, January 9, 2015, Report No. 03/15 - Re: Rural Mailbox Policy - This report requests adoption of a policy for replacement of rural mailboxes when damaged by municipal winter control activities.

F. Manager Engineering Services, November 28, 2014, Report No. 01/15 Re: 2015-2019 Public Works & Environmental Services Capital Works Plan.  Council is being asked to adopt Administration's Five-Year Capital Works Plan which includes road paving, bridge maintenance, sewers, sidewalks and water services until 2019.  Part of this request is to use the "New Infrastructure Fund" (should it be adopted by Council as part of the budget) to reimburse the Storm Sewer Lifecycle Reserve which is expected to be in a deficit position of $1.6 million by 2019 because lifecycle funds had previously been allocated for "new" work versus maintaining existing. The major spending item for Ward 1 over the next five years is the enclosure of the Manning Road drain from Riverside southerly at a cost of $4.1 million scheduled for 2020.

G. Manager Water and Wastewater , January 14, 2015, Report No. 05/15 Re: 2014 Annual Summary Report - Tecumseh Water Distribution System.  Council is advised of the reporting provided to the Ministry of the Environment with respect to our water system.

H. Director Parks and Recreation Services, January 15, 2015, Report No 04/15 - Re: Lakewood Park Concession Request for Proposals.  Council will be asked to approve a Request-for-Proposals regarding operating food services at the Lakewood Park Pro Shop  This could also be a cart service or Food Truck as well.

I. Manager Recreation Programs/Events, December 1, 2014, Report No. 01/15 - Re: Outdoor Special Events Policy.  Council will be asked to approve a set policy dictating the kinds of activities that can be delivered in given locations (i.e. Lakewood Park North would be restricted to passive activities while active activities would be at Lakewood Park South.)

J. Manager Recreation Programs/Services, January 12, 2015, Report No 06/15 - Re: Financial Analysis on 2014 Town Special Events.  Council is provided with a financial report regarding how many town resources are expended for Town-led events.

K. Manager, Facilities, January 14, 2015, Report No. 03/15 Re: Arena/Pool Five (5) Year Capital Projects.  Council is advised of the planned Capital Works for the Arena and Swimming Pool over the next five years.  

The full report for the Regular Council Meeting is at http://town.tecumseh.on.ca/amserver/Regular%20Council%20Meeting/2015-01/27-19-00/Packet.pdf

If you have any questions on these items please be sure to comment here, email to andrew@andrewdowie.ca, or call me at 226-773-1910..

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Tec Notes for the Week of January 21

  • The Official Opening of the Vista Academy Trail took place on Monday, January 19. Students now have a safe route to walk or cycle to surrounding residential neighbourhoods, as well as McAuliffe Park. This project was jointly funded by the Town, Greater Windsor-Essex County School Board and CWATS, the County-Wide Active Transportation System.
  • The Essex Region Conservation Authority (ERCA) will hold its Annual General Meeting on Thursday, January 22 at the LaSalle Municipal Offices.
  • Town Council has numerous meetings scheduled in the coming week. The annual Strategic Planning and Priorities Session takes place on Friday, January 23. The following Monday, January 26, a Special Council Meeting will be devoted to 2015 Budget Review.
  • On Tuesday, January 26, there will be a Public Council Meeting on the South McPhee Drain, as well as a Regular Council Meeting. Finally, a second 2015 Budget Review meeting is scheduled for Monday, February 2, if required.
  • Tecumseh Fire and Rescue Services Twitter followers has reached 2000. Find them on Twitter @TECFD to receive up-to-date safety messages, information on road closures and incidents.
  • Tecumseh Fire and Rescue Services has created a new Emergency Information Brochure which will be distributed to residents of the Town. A copy of the brochure is posted on the Town’s website at: http://www.tecumseh​.ca/townhall/departm​ental-services/fire-​emergency-services/f​ire-safety-planning
  • Everyone is invited to give retiring Deputy Clerk Susan Mazzei a great send-off on Friday, January 30 at Johnny Shotz. The party starts right after work. Congratulations and best wishes Sue!
  • The Irish flag is flying at Town Hall this week. Two visitors from Oldcastle, County Meath, Ireland will be in Town to explore business opportunities until next week. Tecumseh has been twinned with Oldcastle, County Meath since 1999.
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2015 Budget

On Tuesday, January 13th, members of Council received a first look at the draft town Budget.

Administration is proposing a 0.8% tax increase, or an average of $8 a year when considering education and county increases projected as well.  A 1.6% budget increase was proposed, with new revenues from assessment growth and lower policing costs contributing accounting for avoiding the extra 0.8% on the tax base.

Some of the new costs being recommended by Administration include:

  • A new infrastructure reserve representing 1.0% of your tax rate or $200,000.  This is not lifecycle costing for maintenance of existing assets but is rather to fund new initiatives like the Parks & Recreation Master Plan (i.e. the proposed Lakewood Park splash pad is estimated to cost about $350,000 and if prioritized would be funded from this allocation)
  • Additional part-time administrative assistant for Council Services
  • Additional firefighter hours to meed demand
  • Additional hours allotted to Public Works for Winter Control to meet demand
  • Conversion of joint Building/Water Inspector to Building Inspector (with offsetting reduction from Water budget) to meet demand
  • Strategic Planning to undertake projects such as the improvements to the Tecumseh Road business district
  • Overall $320,000 increase for salaries and benefits.

The proposed capital works program for 2015 will total $12.4 million. Projects for 2015 will include:

  • Various asphalting ($0.7 million)
  • Baseline Road reconstruction ($0.9 million)
  • Conversion of Streetlights to LED ($1.2 million)
  • First phase of Stormwater Channel east of Manning Road at Lakewood Park ($0.7 million)
  • Replacement of Lacasse Public Works Yard Salt Shed ($0.3 million)
  • Burke/Outer/Moro Sanitary Sewer and municipal infrastructure replacement ($3.0 million)
  • Sullivan Creek/Baseline and Pike Creek/12th Concession Bridges ($1.0 million)

 

The overall budget can be found here.  Please let me know if you have any questions on it.  I also invite you to let me know what your priorities would be by filling out the survey here.

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