This week Council begins at 5pm with a special Policies and Priorities Committee meeting. The packet can be found here.
We will begin with delegations. Chris Hales, Chair, and Fred Stibbard, Member, Tecumseh Police Services Board member wish to speak regarding the Police Services Board Term of Appointment. In 2014 Council appointed Mr. Stibbard to serve on the Police Services Board from 2015-2016 and Mr. Guy Dorion to serve from 2017-2018. The Board has requested that Mr. Stibbard's appointment be extended to 2018 with the consequence that Mr. Dorion would have his pending appointment rescinded. On August 9th Council previously received this request and made the decision at that time that it would not change the appointments.
Agenda items are as follows:
1. Committee and Board Term of Appointments. This report speaks to the various vacancies for committees and boards including the aforementioned pending change to the Police Services Board. Applications are now available for the following:
- Committee of Adjustment
- Corn Festival
- Youth Advisory
- Senior Advisory
- Culture and Arts Advisory
- Heritage Committee
- Tecumseh Accessible Advisory (TAAC)
- Essex Power Corporation
2. Examination of Urban Chicken Control & Rodent Complaints. Administration is reporting that in response to growing concerns revisions to the Animal Control By-law are under way. It also advises that Tecumseh's by-laws are silent on the matter of urban chickens whereas they are banned in many other area municipalities. Options also include contracting for a rodent exterminator. Introduction of a hard-sided garbage container requirement is recommended later in the agenda as part of Council's regular business.
3. Travel Policy Amendment: Administration proposes to recommend amendments to the Travel Policy intended to clarify when meal allowances and per diems are paid, and to grant payment of allowable expenses [ie: travel, accommodation, meal and per diems] following attendance at a job-related workshop/seminar and conference. Right now expenses for municipal officials and employees are paid beforehand but under policy changes reimbursement would follow until after travel is completed to avoid reconciliations. A flat rate for meals is supplied to staff to avoid the processing costs involved with receipting. No reimbursement is currently offered nor proposed for incidentals incurred during travel to seminars and conferences.
4. Municipal Drain Policy: It is proposed to allow property owners requiring to contribute to drainage work to finance the work through the town at an interest rate of 1% over and above the administrative time spent on administering and managing these drainage loans.
5. Corporate Credit Card Issuance & Use Policy #16. It is proposed to allow Managers to be issued Credit Cards, to generally restrict any alcohol purchases (with some exceptions), to raise the credit limit for the Mayor and CAO, and direct reconciliation from user's regular pay when personal purchases are made.
6. Summary of Draft New Sign By-law. The By-law is proposed to be changed to address inadequacies noted with the current by-law including the proliferation of temporary signs. Input is proposed to be sought from Council and from the Public with respect to any changes.
Beginning at 7pm, regular business of Council begins with the Agenda available here.
- Gerry Orum and Beth Noakes from Dragon Boats For a Cure who are requesting that the event be consolidated to the north side of Lakewood Park. Presently the Town does not allow any events to occur on the north side of Lakewood Park.
- John Matheson and Mike Varey, StrategyCorp will speak to the Ward Boundary and Council Structure Review. No advance report is available unfortunately
- Tracy Pringle, Account Manager, MPAC, Municipal & Stakeholder Relations will speak to the 2016 MPAC assessments. Some statistics are that the assessment increase is on average 4.1% for 2017 and similar annual increases in subsequent years, and that the average home value is $265,000. Typical residences were a 4.2% increase ($265,000), condominiums 2,8% ($183,000) and waterfront properties 7.0% ($623,000).
- Kristi Koutros & Hannah Ruuth, Youth Advisory Committee; and Douglas Drouillard and Nancy Tenant, Senior Advisory Committee will speak to their 2016 Activity Report and 2017 Outlook. An advance report is not available.
Association of Municipalities of Ontario, September 14, 2016: Formula Allocation for New Federal and Provincial Clean Water Funding. The funding model will be 50% Federal, 25% Provincial and 25% Municipal investment. (For receipt)
Town of Amherstburg, September 14, 2016, Re: Municipal Nuclear Emergency Response Plan (MNERP). Amherstburg is soliciting endorsement of their Nuclear Emergency Response Plan and for additional funding to allow compliance from the Province.
Recycling Council of Ontario, September 14, 2016. Seeking proclamation of October 17 to 23, 2016, as ‘Waste Reduction Week’ in the Town of Tecumseh
Regular business is as follows:
1. Corporate Services & Clerk: Re: Ontario 150 Partnership Program Grant Application. Council is being asked to support an Ontario 150 Partnership Program grant application for funding under the Priority Area of "Supporting Youth Entrepreneurship" with a total project cost of $20,000, including non-refundable HST; and that the Town’s 25% share of the Program cost in the amount of $5,000 be funded from the 2017 Youth Advisory Committee Forecast Budget.
2. Financial Services Re: Ontario Infrastructure and Lands Corporation (OILC) Borrowing 2016. Council is being asked to borrow from Infrastructure Ontario a 1.59 % (estimated) 5 year amortizing debentures in the Principal amount of $284,000 for the financing of Burke/Outer/Morro Sanitary Sewer construction costs for 2016 which will allow the owners who will be using the sewers to pay their share of costs over a 5 year period.
3. Parks & Recreation Services Re: Dragon Boat Festival Request - Lakewood Park. This report responds to the Dragon Boats request and Administration is recommending continuing with the current practice of not allowing festivals on the north side of Lakewood Park.
4. Planning & Building Services Re: 2016 2nd Quarter Permit Report. The construction value of permits over the quarter was $54,310,519, which is almost $19 million over the same period last year. 219 permits were issued, with the increases typically for new builds and home renovations. Permits for multi-residential units are also significantly higher.
5. Planning & Building Services Re: Tecumseh Transit Service (TTS) January to June 2016 Status Report and Public Infrastructure Fund (PTIF) Overview. Monthly ridership averages for the first six months of 2016 ranged from 85-99 riders per day, with a peak of 99 passengers per day in the month of February which is slightly less than last year. The Tecumseh Mall stop handled 49% of all trips with next highest use stops being Tecumseh Road and Southfield, Zehrs, and at the Town Parking Lot on Tecumseh Road. Most users are between 8am-9am and 3pm-4pm. Revenue from first 6 months was $13,819
6. Public Works & Environmental Services Re: Interim Paved Walkway Installation along County Road 42 - Preliminary Cost Estimate. Cost for installation of a temporary pathway on County Road 42 in the vicinity of Tecumseh Vista School easterly until work is completed by the County would $400,000. The County's project is expected to begin this year. Therefore Administration is recommending not making the expenditure given that this work will be undertaken by the County shortly.
7. Public Works & Environmental Services Re: Request for Approval by Resolution for Drainage Apportionment Agreement. Administration is requesting approval of various drain apportionment (of costs) agreements be approved by Council. These are negotiated agreements with benefitting residents to complete drainage works.
8. Public Works & Environmental Services Re: Amendment to Refuse Control By-law 2003-40. Council is being requested to endorse mandatory hard sided garbage containers to help alleviate rodent issues.
For further information on these and other matters feel free to contact me at 226-773-1910 or Andrew@andrewdowie.ca
Sadly I won't be able to supply a summary of this week's meetings. However you can find the packets here:
Public Meeting PCM-ZBA 1415 Lesperance Road https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=54
Court of Revision 6:30pm https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=52
Regular Business 7pm https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=56
We will also be hosting two Official Plan open houses: Wednesday, September 14 from 4 to 8 pm at the Ciociaro Club and from 4 to 8 pm in Council Chambers on Thursday, September 15.
This week Tecumseh Town Council meetings begin at 5pm.
The first is a Public Council Meeting dealing with the proposed rezoning of an area (21.6 ha) located at the north-east corner of 8th Concession and North Talbot Road. In the Official Plan it is planned to be residential development. The owner is proposing to change this to Business Park to facilitate an industrial development. The packet with full details can be found here:
The second is a meeting giving consideration to the Drainage Report prepared by Baird AE, as reconsidered, for improvement of the East Townline Drain and to give an opportunity for affected landowners to speak to Council. The packet can be found here: http://town.tecumseh.on.ca/amserver/Public%20Council%20Meeting/2016-08/09-18-00/Agenda%20Package%20-%20Public%20Council%20Meeting_Aug09_2016(1).pdf
The regular business begins at 7pm featuring the following items. The packet can be found here: http://town.tecumseh.on.ca/amserver/Regular%20Council%20Meeting/2016-08/09-19-00/Agenda%20Package%20-%20Regular%20Council_Aug09_2016.pdf
1) Stephanie Cole requests that Council authorize that Prostate Cancer Awareness Month be promoted on the Town of Tecumseh’s website and social media sites. Administration is in concurrence.
1. Chief Administrative Officer, July 20, 2016, Report No. 06/16 Re: 2015-16 Strategic Priorities Progress Report. The CAO provides to Council a detailed update with respect to the strategic priorities identified by Council at the beginning of our term, indicating where various programs are at and what has been completed so far.
2. Director Corporate Services & Clerk, July 21, 2016, Report No. 22/16, Re: Call for 2016 Award Nominations. It is recommended that a Notice of Call for Nominations for the 2016 Dr. Henri Breault Community Excellence Award and Donald “Donny” Massender Memorial Volunteer Award, as well as the 2017 Senior of the Year Award (Awards), be placed on the Town’s website and Social Media, with consideration at the November 22nd meeting of Council.
2. Director Corporate Services & Clerk, July 21, 2016, Report No. 23/16 Re: Advisory and Statutory Committee Call for 2016 Applications
. The following recommendations are propoesd:
- The resignation of Duncan Hind from the Committee of Adjustment be filled by way of a call for new members during the month of September.
- That a further call for new members for the Seniors Advisory Committee and Youth Advisory Committee be received during the month of September.
- That a current Council position on the Business Improvement Association be converted to a Business position and that this be advertised in September.
- Direction on a request by the Tecumseh Police Services Board to retain the current community member for an additional two years rather than appoint the person previously selected by Council in 2017.
- That a new Member Attendance policy be instituted wherein lack of attendance for 3 consecutive meetings would be deemed a resignation.
Nominations would be open to October 31st, 2016, and new members selected on November 22, 2016.
3. Director Corporate Services & Clerk, August 2, 2016, Report No. 24/16 Re: 2016 By-Election Councillor Ward 2 Update. The Clerk advises that Nomination Day has been established as Tuesday, August 30, 2016. Nominations may now be filed in person at any time during which the Clerk’s office is open, Monday to Friday, between 8:30 am and 4:30 pm, and on Nomination Day between 9:00 am and 2:00 pm. Election Day will be Friday, October 14, 2016 with polls closign at 8pm. The voting services will be supplied by Intellivote Systems.
4. Deputy Treasurer & Tax Collector, August 2, 2016, Report No. Re: Q2 2016 Budget Variance Report. Town Operations are currently on track for a small deficit of $9000 but a capital surplus of $10,000. Generally costs are in line with where they were expected to be.
5. Deputy Treasurer & Tax Collector, July 28, 2016 Report No. 14/16 Re: Taxes Receivable - June 2016
Tax arrears are in decline within the Town with $1,623,923 outstanding. Most of these are owing from residential properties. The ratio of arrears owing to amounts received is now lower than the Essex County and provincewide averages.
6. Manager Planning, August 2, 2016, Report No. 24/16 Re: Zoning By-Law Amendment, V.A.C. Management, 1415 Lesperance Road. Administration is recommending the hosting of a Public Meeting regarding the proposed rezoning of 1415 Lesperance Road on Tuesday, September 13th to permit the construction of a general/professional office building. Currently it is residential that doesn't normally allow this zoning notwithstanding that the site was formerly several businesses. It is intended to reconstruct a similar building as the previous one present had deteriorated to a point where reuse was not feasible.
7. Manager Planning, August 2, 2016, Report No. 25/16 Re: Town of Tecumseh New Official Plan, Sustainability Discussion Paper. This will be the final Official Plan Discussion Paper, providing an overview of sustainability and sustainable development.
- Describes the current legislative authority and policy framework in effect for sustainability;
- Provides examples of various forms/methods of sustainable development;
- Identifies how sustainability is addressed within the other Discussion Papers that will form the basis of the new Official Plan;
- Fosters public participation through the release of this discussion paper.
The document also speaks to recent reports and individual efforts to achieve sustainability within the past few years.
8. Manager Engineering Services, July 19, 2016, Report No. 41/16 Re: North Talbot Road Sanitary Sewer Outlet Amendment to the Main and Lateral Charges By-law (2011-103). Administration has determined that additional sanitary sewer servicing could be provided via the 8th Concession Road Sanitary Outlet Sewer than what was originally believed to be the case. Therefore it is recommended that a Public Information Centre to detail the charges to the additional property owners affected by the revisions in the North Talbot Road Sanitary Sewer service area be held and that an amending By-law be brought forward.
9. Director Public Works & Environmental Services, July 28, 2016, Report No. 44/16 Re: Tecumseh Gateway Signage on Highway 401. Administration is recommending that the Official Mark (i.e. the image of Chief Tecumseh on the maple leaf) of the Town be used for the future Highway 401 Gateway Signage rather than the Wordmark (found on the Water Tower).
For information on these or other items please contact me at 226-773-1910 or firstname.lastname@example.org
Council is beginning at 5pm this week.
The meetings begin with a Public Information Centre for the rezoning of a 19.9ha (49.1 acre) parcel of land on the north side of South Talbot Road and the 10th Concession. The request is for prohibit the construction of a new residential dwelling on the property (7258 South Talbot) as there is an existing home that is being severed off. Provincial policy does not allow for new home construction on agricultural lots. The packet can be found here https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=19
At 5:15pm we will host another Public Information Centre for the rezoning of a 1,000 square metre (10,764 square foot) property, the former St. Mark's Church Rectory, to allow for an addition to Lakeview Montessori School which will house an auditorium and gymnasium. Current zoning is Single Family Residential and the request is to zone as Commercial but with a site-specific designation not allowing any other type of use should it cease to be a school. One letter, from Sandra and Stephen Crouse, was received expressing concerns about traffic consideration and waste management. The full packet can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=21
At 6pm the Court of Revision will sit to consider whether or not to assess the property owners identified by the Drainage Report for the West Branch of the Delisle Drain for the charges contained therein. One delegation, Mr. Charles McLean, has registered to speak. The full packet can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=18
At 7pm the Regular Meeting of Council begins. The full packet can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=23
Linda Proctor, Chair of the BIA Fall Into Health Day Fair and Paula Rorai, BIA Coordinator will be present to speak as delegations with respect to the proposed Fall Into Health Day Fair.
Communications to Council include:
a. College of Physicians & Surgeons of Ontario, July 11, 2016 Re: Call for Nominations for the 2017 College of Physicians & Surgeons of Ontario Council Award. The College wants to honour physicians whose performance in these roles is outstanding, recognizing that individual physicians will demonstrate more extensive expertise in some roles than in others.
- City of Windsor, July 07, 2016 Re: Excessive Idling of Vehicles Resolution. The City of Windsor is asking for a regional standard for the idling of vehicles of 3 minutes and therefore is requesting that Town Council adopt same. Administration is asking that the issue be referred to the Public Works & Environmental Services Department for review and recommendation.
- Westray Law Resolution, June 10, 2016. The United Steelworkers are asking for Council to endorse a resolution stating support for a campaign to urge the Attorney General and Labour Minister for Ontario to ensure that:
- Crown attorneys are educated, trained and directed to apply legislative amendments enacted following the Westray Mine disaster;
- Dedicated prosecutors are given the responsibility for health and safety fatalities;
- Police are educated, trained and directed to apply the Westray amendments;
- There is greater coordination among regulators, police and Crowns so that health and safety regulators are trained to reach out to police when there is a possibility that Westray amendment charges are warranted.
Administration is recommending adoption of this resolution.
Director Corporate Services & Clerk, July 19, 2016, Report No. 21/16 82 - 85 Re: By-Election for the Office of Councillor Ward 2. The Clerk advises that for the Ward 2 By-Election, Nomination Day will likely be established as soon as Tuesday, August 30, 2016, and Election Day as Friday, October 15, 2016 by Internet and Telephone Voting.
Deputy Clerk, July 6, 3016, Report No. 20/16
Re: Cat Spay & Neuter Voucher Program and Cat Intake Program BiAnnual Update. The Deputy Clerk advises that of the initial 86 Feral Cat Vouchers, 73 have been issued and 13 vouchers are remaining. Nine (9) vouchers were made available for Low Income Owned Cats, however, none were issued. 34 vouchers are so far unused and will expire on August 13, 2016 at which time they will be made available to the public once again, as well as the 9 Low Income Vouchers should they not be solicited prior to September 1, 2016
Deputy Treasurer & Tax Collector, July 19, 2016, Report No. 12/16
Re: 2017 Business Plan & Budget Timetable. The Deputy Treasurer proposes to schedule budget deliberations as follows:
- Council consultation September 13, 2016
- Public engagement September 13 to September 30, 2016
- Table proposed Business Plan & Budget November 8, 2016
- Council deliberations TBD week of November 21, 2016
- Council deliberations TBD week of November 28, 2016
- Council consideration & adoption December 6, 2016
Manager Recreation Programs & Events, July 7, 2016, Report No. 21/16 Re: Tecumseh BIA's Fall Into Heath Day Event
Administration is recommending that the Fall Into Health event be granted relief from Noise By-law 2002-07, as amended, in order to permit the Tecumseh Business Improvement Area to operate loud speakers or sound amplifying equipment on Sunday, September 25, 2016 from 11:00 a.m. to 4:00 p.m. for background music and event announcements; and that the Tecumseh Business Improvement Area be granted an exemption from the Town’s Sign By-law starting August 29, 2016 to permit them to advertise the Fall Into Health Day event in consultation with the Parks Department and Planning Department
Manager Planning, July 19, 2016, Report No. 19/16 Re: Site Plan Control Approval, Briadco Tool and Mold, 5605 Roscon Industrial Drive
Administration is recommending that the Site Plans supplies for construction of a 725 square metre (7,800 square foot) industrial addition, along with associated on-site works, to an existing 2563 square metre (27,591 square foot) industrial building located on the west side of Roscon Industrial Drive (5605 Roscon Industrial Drive), be approved, subject to securities being deposited with the Town and that storm water retention calculations are approved by the Town.
Director Planning & Building Services, July 19, 2016 Report No. 20/16 Re: CIP Grant Program - Valente Development Corporation - Carmelita Court.
Administration is recommending that $150,000 be reallocated from the New Lifecycle Issues Reserve to the Community Improvement Plan Reserve, and that the Carmelita Court development be issued a Development Charges Grant for a total amount of $80,003 toward the construction of three 3-unit residential dwellings and one 4-unit residential dwelling. These will be townhomes on the west side of the property. Administration is recommending approval as there has been significant momentum with CIP projects this year, and funding would otherwise be exhausted.
Manager Planning, July 14, 2016, Report No. 21/16 Re: Plan of Condominium - Redline Revisions - Gridlock Solutions (Petretta) - 250 Manning.
Administration is recommending a technical survey approval with respect to allowing the 36 underground parking units to be sold to any resident of the condominium apartment building rather than assigning them to a specific dwelling unit, which is consistent with the process followed for the condominium apartment building constructed during Phase 1.
Manager Building Services & Chief Building Official and Manager Facilities, June 24, 2016, Report No. 22/16
Re: Building - Five (5) Year Capital Projects Report
Administration recommends the following upgrades for 2016:
a) Golden Age Community Centre - Roof Repair $ 81,000
b) Lacasse Park Baseball Building - Double Door Replacement $ 5,000
c) Lacasse Park Washroom - Entrance Replacement $ 5,000
d) Lakewood Park Former Pro Shop – Exterior Work $ 10,000
e) OPP Station – Roof Repair, Mechanical Unit Replacement & Interior Work $ 142,000
f) St Mary's Park Equipment Building – Building Replacement $ 20,000
g) Cada Library - Exterior Work $ 4,000
TOTAL $ 267,000
Administration also recommends the following work in future years be planned for:
2017 - $321,000
Cada Library - Remove and replace mechanical units. $ 40,000
Tecumseh Town Hall - Remove and replace flooring. $ 52,000
Fire Hall Number 1 - Remove and replace roof system. $ 83,000
Lacasse Park Grandstand - Condition assessment engineering study to confirm structural condition
Lacasse Water Services Building - Remove and replace roof system. $136,000
2018 - $72,000
Lacasse Public Works Garage - Remove and replace roof system, mechanical units, flooring, interior painting and exterior work. - $72,000
2019 - $64,000
Green Acres Park Community Centre - Remove and replace flooring. $28,500
St. Mary’s Park Washroom/Shelter - Remove and replace roof system, interior painting and exterior work. $5,100
Golden Age Community Centre - Remove and replace flooring. $16,000
McCord Storage Barn - Remove and replace roof system. $14,400
2020 - $305,000
Tecumseh Town Hall - Remove and replace roof system, mechanical units, interior painting and exterior work. Heating/cooling units. Interior finish (painting, wallpaper etc.). $305,000
Manager Planning, July 21, 2016, Report No. 23/16 Re: Tecumseh New Official Plan, Parks and Open Space Discussion Paper, July 2016.
The Parks and Open Space Discussion Paper includes the following key recommendations:
- Parks and open space polices need to be incorporated into the new Official Plan that provide a common and consistent policy approach Town-wide while having regard to more specific design issues as enunciated in a number of Secondary Plans;
- Updated parkland dedication policies to be consistent with current Provincial Policy Statement policies and Planning Act requirements;
- Incorporate appropriate parks and multi-use pathway policies from the Town’s Parks and Recreation Master Plan related to:
- Parkland Provisioning Standards;
- Cash-in-Lieu of Parkland;
- Parkland Acquisition;
- Parks Design; and
- Trail Design and Connectivity;
- Identify the future location of proposed parks and trails consistent with the various Secondary Plans and the Parks and Recreation Master Plan to ensure the long-term objectives with respect to the location and size of parks are met as well as ensuring the protection of the various corridors for the ultimate development of an appropriate trail network over time;
- Incorporate design criteria policies (in the Urban Design Guidelines section) for parks, recreation facilities and trails.
Director Public Works & Environmental Services, July 8, 2016 Report No. 15/16 Re: LAS Sewer and Waterline Warranty Coverage for Residential Homeowners.
Administration is recommending that the Local Authorities Service (LAS) Sewer and Water Line Warranty Program offered to homeowners by Service Line Warranties of Canada (SLWC), be endorsed and that program availability be communicated. (This program can be considered similar to insurance for your sewer and water connections.)
Manager, Water & Wastewater, July 21, 2016, Report No. 42/16 Source Protection Municipal Implementation Fund Amending Agreement No. 2 – Additional Flexibility of Activities and Timelines.
The Province has authorized additional funding to reimburse the municipality for more of its costs in carrying out Source Protection Plan activities.
For more information on these or other items please feel free to contact me at 226-773-1910 or email@example.com
This week Council begins at 5:30pm.
The first meeting is to give consideration to the Drainage Report prepared by Tim Oliver, P. Eng., of Dillon Consulting Ltd., for the repair and improvement of the Malden Road Drain West and to hear from any affected land owners. The packet can be found here.
The second meeting beginning at 6pm is to give consideration to the Drainage Report prepared by Halliday Pearson, P. Eng., and Don Joudrey, P. Eng., of Baird AE, Architecture & Engineering, for the repair and improvement of the East Townline Drain (Pike Creek Outlet) and to hear from any affected land owners. The packet can be found here.
The main meeting begins at 7pm. The packet can be found here.
We begin with several delegations with respect to the Essex Region Greenway Trail and South Talbot Road. Earlier this year funding was secured to complete the trail link between the Rt Hon Herb Gray Parkway and the existing Chrysler Canada Greenway. The proposed location is adjacent to a drain to the rear of several properties fronting on South Talbot Road to ensure a consistent natural environment but will require the purchase of property to complete. The delegations have communicated their preference for a trail along South Talbot Road in advance.
Delegations will be:
- Celeste O'Neil Re: Essex Region Greenway Trail and South Talbot Road
- Melanie Gosselin for Marlene O'Neil, 1185604 Ontario Inc. Re: Essex Region Greenway Trail
- Ed Hooker, Solicitor and Richard Wyma, CEO and Kevin Money, Director Conservation Services, ERCA Re: Essex Region Greenway Trail
VIII. COMMUNICATIONS FOR INFORMATION
A. Carolyn Langley, Clerk, West Lincoln, Letter dated June 28, 2016 Re: Mandatory Municipal Consent for Future Renewable Energy Projects. West Lincoln has asked the province to require mandatory municipal approval for renewable energy projects so solar farms and wind turbines would not be installed where they are not wanted. Administration does not recommend supporting.
B. Mike Palecek, National President, CUPW. Letter dated June 6, 2016. Re: Federal government reviewing our public postal service - Have your say! The Canadian Union of Postal Workers is requesting that the Town resolve to participate in the forthcoming parliamentary review of Canada Post. Administration does not recommend supporting.
Corporate Services & Clerk
A. Director Corporate Services & Clerk, June 6, 2016, Report No. 16/16 Re: Declaration of the Office for Councillor Ward 2 as Vacant and Methods to Fill the Vacancy. Council will decide whether to begin the process for a by-election or for an appointment to fill the Council vacancy resulting from the passing of Councillor Mike Rohrer.
B. Director Corporate Services & Clerk, June 30, 2016, Report No. 19/16 Re: Essex Region Greenway Trail Extension Land Acquisition from the Congregation of the Order Antonin Maronite. This is an agreement to purchase lands required for the Trail connection.
C. Director Fire Services & Fire Chief, July 5, 2016, Report No. 04/16 Re: Cyanide Antidote Deployment Agreement. This report recommends that Tecumseh participate in a Pre-Hospital Joint Operational Cyanide Antidote Deployment Agreement; and that an antidote for cyanide, present in burning insulation, furniture coverings, carpets and plastics, be purchased for an initial purchase cost of $810 with ongoing replacement of the Cyanide antidote approved and funded from the Fire Services Equipment Budget.
Planning & Building Services
D. Development Co-ordinator, July 1, 2016, Report No.17/16 Re: Sumatara - Estates of Lakewood Park Development, Placing of Services on Maintenance. With construction complete of the new residential roads (Hayes Avenue and Lakewood Crescent) south of Lakewood Park, Administration is recommending that the one year contractor maintenance period begin prior to acceptance of the roads by the Town.
E. Director Planning & Building Services, July 6, 2016, Report No. 18/16 Re: Official Plan and Zoning By-Law Amendments Del Duca Industrial Park Ltd. Adminsitration is recommending that a public meeting be scheduled for Tuesday, August 9, 2016 at 5:00 p.m., to consider a rezoning for a 21.6 hectare (53.4 acre) parcel of land situated at the north-east corner of the 8th
Concession/North Talbot Road intersection. Long-term, the lands are proposed to be “Hamlet Development” which would change to “Business Park”; and the rezoning would be from “Agricultural Zone (A)” to “Industrial Zone (M1)” to facilitate the development of the lands for an industrial subdivision/business park. The land is on North Talbot just west of Weston Park.
Public Works & Environmental Services
F. Manager, Engineering Services, July 6, 2016, Report No. 35/16 Re: Tecumseh Road Main Street CIP - Streetscape Plan and Design Revised Scope & Budget Update. Administration is recommending that $355,000 be committed to engineering design for the Tecumseh Road Main Street Streetscaping Plan and Design with funding to be provided as follows:
- Road Lifecycle Reserve $272,750
- Watermain Reserve Fund $6,250
- Wastewater Sewers Reserve Fund $55,100
- Storm Sewer Lifecycle Reserve $20,900
This would bring the total project budget to $19,713,004.
G. Director Public Works & Environmental Services, June 24, 2016, Report No. 36/16 Re: Speed Limit Reduction on South Talbot Road. Administration is recommending that the speed limit of South Talbot Road be reduced from 80km/h to 60km/h from Howard Avenut to Walker Road.
For any further questions or concerns please feel free to contact me at 226-773-1910 or firstname.lastname@example.org
Council begins this week at 6pm with a Public Meeting to give consideration to the Drainage Report prepared by Gerard Rood,
P. Eng. of Rood Engineering Inc. for the repair and improvement of the West Branch Delisle Drain and to hear from affected
The full packet can be found here: http://town.tecumseh.on.ca/amserver/Public%20Council%20Meeting/2016-06/28-18-
We wil begin with a delegation from Tourism Windsor-Essex Pelee Island from Gordon Orr and Lynnette Bain who will speak to
the 2016/17 TWEPI Visitor Guide and various Tourism Windsor-Essex Initiatives.
Paul Morand will be present to be recognized as the 2016 Senior of the Year Award. Congratulations Paul!
Leslie Furlan, Corn Festival Committee Member, will be recognized for her contributions to the Tecumseh Corn Fest, having
received a Festivals and Events Ontario Certificate of Recognition for Significant Contribution. Congratulations Leslie!
The Tecumseh Heritage Advisory Committee will be recognized for having received the Ontario Historical Society’s B. Napier
Simpson Jr. Award Presentation in recognition for their work in protecting the Banwell Road Black Settlement.
Karen Howard, Rotary Club 1918 will speak regarding the application for noise and sign by-law exemptions for the Rotary Club Fish Fry
COMMUNICATIONS FOR INFORMATION
A. Ted McMeekin, Minister of Municipal Affairs and Housing, Letter dated June 10, 2016, Re: Letter of Sympathy. Minister
Ted McMeekin has sent to Tecumseh Town Council a letter of sympathy expressing sadness over the death of Councillor Mike
B. County of Essex, Office of the Warden, June 7, 2016, Re: Resolution Climate Change Action Plan. Essex County Council
has sent a letter to the Premier expressing concern for efforts to restrict the use of Natural Gas and other inexpensive
means of home heating in favour of supply through electricity.
C. Dillon Consulting, June 6, 2016, Re: Redesignation of Engineer Collins Drain Dillon Project No. 14-9799 and
D. Dillon Consulting, June 6, 2016, Re: Redesignation of Engineer, East Townline Drain Enclosure, Dillon Project No. 15-
2408. Dillon Consulting has reassigned work related to these two drain projects to Mark Hernandez, P.Eng.
COMMUNICATIONS ACTION REQUIRED
E. Town of Oakville, Re: Request to Amend Provincial Policy on Autism IBI Therapy. The Town of Oakville has formally
requested the following from the Province of Ontario and Administration recommends support:
- Ensure families leaving the current IBI waitlist that the level of intervention their child needs will be provided through the transition and under the new delivery model;
- Ensure that all children are assessed equally for the level of intensive therapy they need regardless of age;
- Ensure oversight by professionals and parents based on ‘development progress’ criteria and milestones; and
- Consider a transitory Direct Funding Offering model to accompany the current Direct Service Offering Model.
F. County of Essex, Office of the Director of Council Services/Clerk, May 26, 2016, Re: Lyme Disease Resolution
2016-05-18 Lyme Disease Resolution. Essex County, the Town of Amherstburg, the Township of Augusta and the Township of
GIllies have supported a resolution by Niagara Region that calls for increased provincial funding for research aimed to
enhance the testing for Lyme disease, and that increased federal funding be supplied for both enhanced testing and
determining better treatment for long term outcomes of Lyme disease.
G. Essex Region Conservation Foundation, Re: Essex Region Conservation Foundation's 28th Annual Golf Tournament.
Administration is recommending that Council's ERCA representatives be funded to participate in this event up to a cost of
$175 per person.
H. Township of South-West Oxford, June 2, 2016, Re: the continued combination of the ROMA/OGRA Conference. The Rural
Ontario Municipalities Conference and the Ontario Good Roads Conference have historically been held together. A decision
has been made to sever this co-location. South-West Oxford has passed a resolution opposing this separation as it means
that it will be more expensive for local Councils to bring back the same information to their communities - two conference
attendances will be required rather than one.
ROMA OGRA Conference
I. Association of Ontario Municipalities, Ontario Municipal Social Services Association, Re: AMO/OMSSA Human Services
Symposium Registration Human Services Symposium Flyer and Registration Form. Administration is recommending that funding
be approved for members of Council to attend this workshop should they so choose on September 22nd in Vaughan.
Corporate Services & Clerk
A. Tina Savic, University of Windsor Master's Intern, June 20, 2016, Report No. 15/16, Re: Accessible Customer Service
Policy Review. This report proposes updates to the Accessible Customer Service Policy, namely:
- Training for all workers and volunteers
- New definitions for “Assistive Device” and “Regulated Health Professional”;
- Written confirmation for the need of a service animal now includes an array of regulated health professionals;
- Clarity that a support person is a person to accompany someone with a disability for the purposes of health or safety and in consultation with the person. If it’s determined a support person is required, the fee or fare (if applicable) for the support person must be waived;
- Ensuring feedback process is in an accessible format
- Public distribution of the policy
B. Director Corporate Services & Clerk, June 6, 2016, Report No. 16/16, Re: Declaration of the Office for Councillor Ward 2
as Vacant and Methods to Fill the Vacancy. It is recommended that Councillor Mike Rohrer's seat be declared vacant and
that Council determine the means of replacing him. The two options are to appoint a person to the seat - the second place
finisher in the election, however, isn't eligible - or hold a By-Election. The most recent example of a By-election was in
2013 in the City of Windsor for Ward 7. Costs are $1,500 and $15,000, respectively. The process for either finalizing an
appointment or holding a By-election would begin in or around September.
C. Director Corporate Services & Clerk, May 25, 2016, Report No. 17/16, Re: Health & Safety Policy No. 7 Annual Review.
This is Council's annual review of the Health and Safety Policy for the Town.
D. Director Financial Services & Treasurer, June 7, 2016, Report No. 11/16, Re: 2015 Development Charge Reserve Fund
Statement. This is Council's regular statement to the Province regarding the collection of Development Charges and state
Parks & Recreation Services
E. Manager Recreation Programs & Events, May 24, 2016, Report No. 18/16, Re: Rotary Club Fish Fry. The Rotary Club of
Windsor (1918) is proposing to host a Fish Fry at Lakewood Park on August 12th from 4pm to 8pm. They are requesting that
they receive a blanket exemption from the Sign By-law in order to place signage anywhere that does not impede sight lines
and they are seeking relief from the Noise By-law as they will be operating loudspeakers.
F. Manager Recreation Programs & Events, June 8, 2016, Report No. 19/16, Re: Tecumseh Terry Fox Run 2016. Administration
is recommending consideration of waiving park fees for the Tecumseh Terry Fox Committee for use of Green Acres Park and the
Optimist Community Centre.
G. Manager Recreation Programs & Events, June 10, 2016, Report No. 20/16, Re: Windsor Sports and Culture Club Park Rental
2016. The Windsor Sports and Culture Club is requesting relief from the Noise By-law in order to operate loud speakers or
sound amplifying equipment at McAuliffe Park on Saturday, August 27, 2016, from 10:00 a.m. to 8:00 p.m. for live band
performances / entertainment during their annual community event celebration.
Planning & Building Services
H. Manager Planning, June 22, 2016, Report No. 11/16, Re: Official Plan Amendment and Zoning Bylaw Amendment, Lakeview
Montessori School, 116 St. Marks Road. Administration is recommending that Tuesday, July 26, 2016 at 5:15pm be designated for the Public Meeting required as part of the rezoning process for Lakewood Montessori School. They are proposing to build a new gym/auditorium on property that is currently zoned for residential, which was formerly the St. Mark's Church Rectory.
I. Manager Planning, June 8, 2016, Report No. 12/16, Re: Zoning By-law Amendment, Condition of Consent for Surplus Dwelling Lot (B-11/16), Agricultural Surplus Dwelling – 7258 South Talbot Road, Charles and Carol McLean. Administration is recommending that a public meeting be scheduled for Tuesday, July 26, 2016 at 5:00 p.m., to prohibit the construction of a residential dwelling unit on a property recent severed, situated on the north side of South Talbot Road/10th Concession intersection (7258 South Talbot Road).
J. Director Planning & Building Services, June 13, 2016, Report No. 13/16, Re: Tecumseh Road Main Street Community Improvement Plan, Financial Incentive Program Grant Application, Planning Application and Permit Fee Grant Program and Development Charges Grant Program, 1300/1310 Lesperance Road (1614840 Ontario Ltd.). Administration is recommending approval of grants in the amount of $2,000 from the Planning Application and Permit Fee Grant Program, and $80,784.00 from the Development Charges Grant Program. This is a 6 unit apartment building being constructed at Lesperance and Lanoue that reflects an in-fill development and that adheres to the urban design guidelines set out in the Community Improvement Program.
K. Director Planning & Building Services, June 15, 2016, Report No. 14/16, Re: Part Lot Control Exemption, Block 88 on Registered Plan of Subdivision 12M-606 (West side of Lakewood Crescent), 670172 Ontario Inc. (Kolody Homes), Creation of Individual Lots for Townhouse Units. This application is to allow for separate ownership of each unit in a townhome development in the new Lakewood subdivision. At the time of construction it was unknown where the walls would be constructed.
L. Manager Planning, June 23, 2016, Report No. 15/16, Re: Town of Tecumseh New Official Plan Transportation Discussion Paper, June 2016. Administration is releasing the tenth of 12 discussion papers for Transportation matters in the future Tecumseh Official Plan. It is intended to align the recent Tecumseh Transportation Master Plan with the Official Plan which provides legal framework for planning decisions. It is envisioned that a broader, complete streets approach will be incorporated favouring more transit, cycling and walking options in a manner accessible to everyone and to rebalance our priority for motor vehicles throughout the Town. Traffic Calming is also discussed.
M. Manager Building Services & Chief Building Official, June 21, 2016, Report No. 16/16, Re: 2016 1st Quarter Permit Report
16-16. Building activity is down for the first quarter of the year, primarily owing to last year's construction of 250 Manning Road condominium complex. However many more permits have been issued this year than last year.
Public Works & Environmental Services
N. Drainage Superintendent, May 26, 2016, Report No. 33/16, Re: Request for Repair and Improvements to a Municipal Drain, Appointment of Drainage Engineer – Hurley Relief & Branch & Extension Drain. Administration is recommending that Gerald Rood, P.Eng. of Rood Engineering be appointed as the Drainage Engineer for this cleaning project.
O. Drainage Superintendent, May 30, 2016, Report No. 34/16, Re: Request for Repair and Improvements to a Municipal Drain, Appointment of Drainage Engineer – Eleventh Concession Drain. Administration is recommending that Gerald Rood, P.Eng. of Rood Engineering be appointed as the Drainage Engineer for this cleaning project.
P. Manager Roads & Fleet, June 10, 2016, Report No. 38/16, Re: 2016 Sidewalk Extension Program - Tender Award 38-16 PWES 2016 Sidewalk Extension Tender Award_062816. Piracenzi Construction is being recommended to construct the sidewalk program for this year at a tender cost of $38,860. The sidewalks to be constructed are:
- South side of Riverside Drive 12439 Riverside to Lacasse Blvd. 105m
- South side of Little River Boulevard Arrowhead Park to Lesperance Rd. 203m
- South side of St. Denis Street Carling Park to Lacasse Blvd. 43m
- East side of Lacasse Boulevard Along the Bonduelle Parking lot 45m
- East side of Lesperance Road 2100 Lesperance toAbraham Cole Park 12m
If you have any questions on these or other matters please contact me at (226) 773-1910 or email@example.com
Town of Tecumseh Council and Administration are deeply saddened to advise of the sudden passing of Ward 2 Councillor Michael Rohrer early this morning. Michael was an outstanding member of the St. Clair Beach community in Tecumseh. He was first elected to Town Council in 2014 and proudly represented his constituents with enthusiasm. His presence at the Council table will be missed. Michael was a successful businessman, and served on numerous boards including the Tecumseh BIA, Tecumseh Committee of Adjustment, the Assessment Review Board of Ontario and the CPP/OAS Review Tribunal. On behalf of Council, Administration and the residents of Tecumseh, we offer Michael’s wife Dee-Dee, children Hannah, Michael and Grace and family our deepest and most sincere condolences.
Council this week begins at 4:30pm with a pair of Special Meetings.
At 4:30pm we will receive Linda Lord of InspireHub who will present the new Town of Tecumseh app which will soon be available for residents to access.
At 5:30pm we will receive Flavio Forest and Shaun Doyle of Dillon Consulting who will present the new Tecumseh Transportation Master Plan. The full packet can be found here.
The Town is proposing to adopt a "Complete Streets" approach to planning, design, operation and maintenance of roads to ensure a more balanced philosophy and to meet the needs of all travellers. This generally means that future road designs and the way we organize road networks will consider pedestrians and cyclists as well as users of all ages.
- Local streets would generally look the same with an 8.5m pavement. Sidewalks would be wider, however, at 1.5m.
- Collectors would not typically have parking, with 3.5m lanes and 2.0m cycle lanes. Sidewalks would be wider and 1.5m. Collectors include McNorton, Little River, St. Thomas, Lacasse and Lesperance within our boundaries.
- Arterials (Tecumseh, Manning, Riverside) will feature 3.0m multi-use paths on each side and 2.0m bicycle lanes.
The report also calls for roundabouts and traffic calming measures.
Lesperance Road is proposed to have bicycle lanes north of McNorton together with a multi-use pathway in the boulevard. The plan also anticipates the future separation of Lesperance Road from County Road 22 and the use of Westlake Drive to connect the two roads.
For bicycle lanes and active transportation, these are projected for Riverside, Lesperance, Lacasse, Little River, St. Thomas and McNorton. I note however that while the City of Windsor proposes to provide cycling facilities on Dillon Drive, Tecumseh would not, and vice versa for Little River Boulevard. I hope to ask why connectivity is not being proposed at the meeting.
The regular business begins at 7pm. The packet can be found here.
Our delegations include
A) Gordon Orr, CEO, and Lynnette Bain, VP, Tourism Programs & Development, Tourism Windsor Essex Pelee Island (TWEPI), speaking about the 2016/2017 TWEPI Visitor Guide and the 2016 Initiatives
B) Council will recognize Linda Dewhurst and Barb O’Neil who will both be retiring from Town Hall. We wish Linda and Barb the best of luck!
C) Doug Drouillard, President, Tecumseh Area Historical Society will speak of the Open House from May 28 to 29th at the Tecumseh Area Historical Society
D) Cynthia Swift of KPMG will present the 2015 Audited Financial Statements for the Town
E) John Alley, Colliers International, will speak to the Tecumseh Multi-Use Sportsplex Feasibility Study
COMMUNICATIONS FOR INFORMATION
A. Association of Municipalities of Ontario (AMO), Re: 2016-2018 AMO Board of Directors. AMO is seeking nominations for the AMO Board of Directors 2016 to 2018
B. Town of Shelburne, May 9, 2016, Re: Autism Spectrum Disorder - Intensive Behaviour Intervention. Shelburne has passed a resolution calling upon the Provice to ensure those on the waiting list for funding of Intensive Behavioural Intervention therapy receive that funding, and that funding be based on the person's needs and not their age.
COMMUNICATIONS ACTION REQUIRED
C. World Oceans Week Canada, May 15, 2016 Administration is recommending the proclamation of June 1-8, 2016 as World Oceans Week.
D. Association of Municipalities of Ontario (AMO) & Local Authority Services (LAS), February 9, 2016. The Association is seeking to have the Province of Ontario grant the same powers as have been granted to the City of Toronto to municipalities like ours by granting a "Prudent Investor" status.
E. Town of Tilsonburg, May 10, 2016 Re: Bill 180 - Workers Day of Mourning Act. Administration is recommending that we support Bill 180 to designate April 28th as a day of mourning to remember workers who have been killed, injured or suffered disease as a result of work-related incidents, and to honour their families.
A. Chief Administrative Officer, May 2, 2016, Report No. 05/16, Re: Ward Boundary Review. Council is being asked to approve the Terms of Reference for a Ward Boundary Review as well as to hire StrategyCorp for a fee of $30,000 to complete the study and supply options. The status quo will be considered, as well as reconfiguration of existing ward boundaries, decreasing or increasing the number of wards, and dissolution of wards for an at-large system.
B. Director Corporate Services & Clerk, May 11, 2016, Report No. 07/16, Re: Award Nominations – 2015 Dr. Henri Breault Community Excellence and 2016 Senior of the Year Award. Mr. Paul Morand is being recommended to be awarded as Senior of the Year. No nominations were received for the Dr Henri Breault Community Excellence Award and it will not be awarded this year.
C. Director Corporate Services & Clerk, May 11, 2016, Report No. 10/16, Re: Bell Canada Lease, 111 Lesperance Road. Bell is seeking a 5 year renewal for its lease of Town property located south of Riverside Drive at Lesperance Road adjacent to the Town's Parking Lot. The lease payments will begin at $6,150 and increase annually thereafter.
D. Director Corporate Services & Clerk, May 10, 2016, Report No. 12/16, Re: 2015-2018 Youth Advisory Committee and Senior Advisory Committee Appointments. This report recommends that we form the Youth and Senior Advisory Committees as follows and continue advertising for vacant positions:
- Youth: The Youth Advisory Committee will be comprised of youth between the ages of 13-23. Meetings will be held in the Council Chambers, of the Tecumseh Town Hall, on the second Thursday of each month from 6:30 p.m. until 8:30 p.m., or as otherwise may be determined by the members once they have been appointed. Zachary Way, Kristi Koutros, Paytin Gardner and Rachel Haddad are recommended to be appointed.
- Seniors: The purpose of Seniors Advisory Committee is to provide advice to Council and Administration on issues that affect seniors in the community. The SAC will be comprised of members over the age of 65. Meetings will be held at the Tecumseh Town Hall, on a date and time to be determined by the members appointed to the SAC. Douglas Drouillard, Paul A. Morand, Nancy Tennant and Dara Pfeifer O’Connor are recommended to be appointed.
E. Deputy Clerk, May 19, 2016, Report No. 14/16, Re: Ontario Historical Society – B. Napier Simpson Jr. Award to Tecumseh Heritage Committee in recognition for their work in designating the Historic Banwell Road Black Community Settlement Cemetery. The Tecumseh Heritage Committee is being recognized for its efforts in designating the Historic Banwell Road Black Community Settlement Cemetery” at a ceremony to be held at Queen's Park. It is being recommended that up to three representatives of the Town of Tecumseh be authorized to attend the Ontario Historical Society’s Annual General Meeting & Honours and Awards Ceremony on Saturday, June 11, 2016, at the Legislative Assembly of Ontario, to receive the B. Napier Simpson Jr Award.
F. Director Financial Services & Treasurer, May 11, 2016, Report No. 09/16, Re: Windsor/Essex Provincial Offences Act (POA) Program 2015 Annual Report. This report speaks to the revenues being brought into the Town from traffic tickets and other provincial offenses. Revenues for 2015 were $138,001 which was a slight improvement from 2014. In 2016 revenues are expected to decrease once again to $126,000 due to the proposed Ministry of the Attorney General’s (MAG) proposed 50% increase in the adjudication (justices of the peace) cost recovery rate from $200 to $300.
G. Deputy Treasurer & Tax Collector, May 11, 2016, Report No. 10/16, Re: Budget Variance Report - March 31, 2016 10-16 FS Budget Variance Report as at March 31 2016. To date the Town is on track for a $157,000 surplus for the year based on 1st Quarter results.
H. Manager Parks & Horticulture, May 11, 2016, Report No. 15/16, Re: Tender Award for the Request for Quotations, Supply of Equipment for Parks Department. The Parks Department is requesting approval for the puchase from Delta Power Ltd in the amount of $66,850.00 plus HST for the supply of 2 (two) Kubota zero-turn mowers and 2 (two) Kubota RTV utility vehicles, and from G. C. Duke Equipment Ltd in the amount of $63,500 plus HST for the supply of 1 (one) Jacobsen mower. An additional Kubota utility vehicle is also requested be purchased from Delta Power Ltd at a cost of $14,100 plus HST, and the required additional funding of $5,400 above the previous Council-approved allocation of $104,000 be funded through the Fleet Lifecycle Reserve.
I. Director Parks & Recreation, May 16, 2016, Report No. 16/16, Re: MultiUse Sportsplex Feasibility Study & Business Plan 16-16. Council is being asked to approve in principle the Multi-Use Sportsplex Feasibility Study & Business Plan. Administration would then prepare a detailed report to be presented to Council, outlining recommended next steps for future direction and development of the Multi-Use Sportsplex project. An additional $50,000 is requested to be approved to utilize outside sources to assist with developing the plan further. In all circumstances Hebert Field will have to be relocated as a result of the new facility. Most of the projected users would be a seasonal extension of existing league sports. While financial commitments to build are not being sought tonight the expected cost to build would be $14.1 million to $22.0 million of which the Town would fund $12 to $18 million. An expansion onto existing Hebert Field will allow for a larger facility able to accommodate more sports. The plan envisions the following amenities:
- Multi-use indoor sports field
- Allowance for batting cages and pitching lanes
- Facility change rooms & public washrooms
- Indoor walking track
- Community Programming space
- Partner classroom space
- Fitness area
- Municipal and facility storage area
- Food service and public sitting area
- Outdoor access for public washrooms for skate park and park area users
J. Manager Engineering Services, April 28, 2016, Report No. 23/16, Re: Temporary Repairs of St Thomas Street & Little River Boulevard Bridges (No. 1028 & 1029) over the East Townline Drain, Quotation Award. Council is being asked to authorize Temporary Repairs to St Thomas Street & Little River Boulevard Bridges (No. 1028 & 1029) in the amount of $57,500 excluding HST awarded to Jeff Shepley Excavating Limited.
K. Director Public Works & Environmental Services, May 6, 2016, Report No. 25/16, Re: Gateway Signage in the Town of Tecumseh. Administration is recommending that major gateway signs be designed, fabricated and installed at the east and west entrances to the Town on Highway 401 right-of-way. A Request for Proposals would be initiated for the fabrication and installation of the major gateway signs. There would be a $163,000 cost for the major gateway signs. It is also recommended that the 2017 and onward budgets include a $650 allowance for maintenance and a $5,500 allowance for sign replacement. Dillon Consulting is being proposed as a sole-source engineering consultant for this work.
L. Manager Engineering Services, May 12, 2016, Report No. 27/16, Re: County Road 42 & Intersection Road Watermain Replacements Tender Award 27-16. Administration is recommending that County Road 42 & Intersection Road Watermain Replacements contract be awarded in the amount of $639,400 excluding HST to Major Construction (2010) Ltd.
M. Manager Engineering Services, May 12, 2016, Report No. 28/16, Re: Amendment to PWES Report No.63/15: 2016-2020 Public Works & Environmental Services Capital Works Plan 8th Concession Road Trunk Sanitary Sewer & Watermain. Administration is recommending that municipal services planned for 2019 be fast-tracked in order to respond to an economic development opportunity and therefore requests an additional $305,000 for engineering design to complete the 8th Concession Road Trunk Sanitary Sewer & Watermain design with possible construction phasing of the 8th Concession Road Trunk Sanitary Sewer & Watermain added into the annual PWES Capital Works Plan.
N. Manager Roads & Fleet, May 6, 2016, Report No. 29/16, Re: 2016 Asphalt Paving Tender Award 29-16. Coco Paving Inc. is the recommended contractor for an amount of $871,500 plus HST, for the 2016 Asphalt Paving Tender. The roads to be repaved include:
1. Marine Drive and Cove Drive
2. Willow Court (mill/pave)
3. Little River Boulevard(mill/pave) Woodridge to Shawn
4. St. Denis Street (mill/pave)
5. Outer Drive(mill/pave)
6. Arlington Rd.(mill/pave)
7. Intersection at: 8 th Concession, North Talbot & Oldcastle Rd (Provisional)
8. 12th Concession Rd CR#42 to Dimu Dr.
O. Manager Roads & Fleet, May 6, 2016, Report No. 30/16, Re: 2016 Tar & Chip Program - Tender Award 30-16. It is recommended that the tender from Shepley Road Maintenance Ltd. for the 2016 Tar & Chip Tender, in the amount of $212,737.50 plus HST, be accepted. The roads would be (a) Sexton Sideroad: County Road 46 to Highway 3 and (b) Holden Road
P. Manager Roads & Fleet, May 6, 2016, Report No. 31/16, Re: Roof Replacement & Wall Restoration for the East St. Louis Pump Station, Quotation Award. It is recommended that the roof replacement and wall restoration for the East St. Louis Pump Station be awarded to Horizon Roofing Ltd. at a cost of $77,400 plus non-rebateable HST.
Tonight's By-laws include:
- A bylaw to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and Fr. Nicholas Point Council No. 4375 Knights of Columbus (Corn Festival Beer Tent)
- A bylaw to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and the Optimist Club of St. Clair Beach (Corn Festival Corn Booth)
- A bylaw to provide for the adoption of tax rates, area rates and additional charges for Municipal, County and Education purposes for the Year 2016
- A bylaw to authorize the execution of a Site Plan Control Agreement between The Corporation of the Town of Tecumseh and Elmara Construction Co. - A redevelopment is planned for the property that will allow for maintenance facilities.
- A by-law to authorize the execution of a Site Plan Control Agreement between The Corporation of the Town of Tecumseh and 1614840 Ontario Inc. - A redevelopment of the site at the corner of Lesperance and Lanoue will feature two separate apartment buildings.
For further information on these or other matters please be in touch with me at 226-773-1910 or firstname.lastname@example.org
This week Council's business begins at 5:30pm in Council Chambers. It will be a full night for us and there are some major issues being discussed.
We will begin with our Special Council Meeting for the Tecumseh Road Community Improvement Plan Streetscaping Master Plan and Detailed Design. The full packet can be found here. The projected cost of the CIP including the reconstruction of Tecumseh Road would be almost $19 million dollars. It is proposed to move the wiring underground and distribute some to the pole line on Arbour Street. To undertake the work without relocating the utilities underground will be just over $14 million. This meeting will solicit feedback from residents as to whether burial of the utilities is of sufficient value to residents to expend these funds, and decisions will not be made this night.
Our regular meeting begins at 7pm and the full packet can be found here.
Our delegations are:
A. Mary Agnes Welch, Probe Research Inc., Re: 2016 Citizen Satisfaction.
Probe Research completed the citizen satisfaction survey and reported the following highlights:
Taxes continue to be the most important “top-of-mind” issue among residents. Fifteen percent (15%) of respondents consider taxes the most important issue facing Tecumseh.
The town’s infrastructure ranks second at ten percent (10%).
Ninety-seven percent (97%) of Tecumseh residents agree their standard of living in the community is very high, an even higher consensus than in 2014. Fifty-eight percent (58%) said Tecumseh’s quality of life is excellent and an additional thirty-nine percent (39%) rated the Town’s quality of life as good.
More than four-in-five citizens or eighty-two percent (82%) believe that the Town of Tecumseh is heading in the right direction. This is significantly higher than the proportion of citizens in other Canadian municipalities who say their community is heading in the right direction, fifty-six percent (56%).
A remarkable ninety-nine percent (99%) of Tecumseh residents are pleased with the overall level of service they receive from the Town. In 2016, more residents - seventy percent (70%) - were very satisfied with the services, which was a twelve (12)percentage point increase since 2014.
B. Teanna Lindsay, Owner & Operator of Teanna Lindsay Events, Re: Night Market.
The Night Market is seeking approval to set up at the parking lot adjacent to the Legion on Lesperance Road and be granted permission both a noise by-law exemption from 5pm to 10pm and to sell, serve and consume alcoholic beverages from 5pm to 10pm on Friday, June 24, 2016, Friday, July 15, 2016, Friday, August 19, 2016, Friday, September 16, 2016 and Friday, October 14, 2016.
COMMUNICATIONS FOR INFORMATION
A. AMO Communications, May 5, 2016, Re: AMO Support for Fort McMurray
Association of Municipalities of Ontario is inviting municipalities to contribute to a Fort McMurray Relief Fund in light of the ongoing fire, displacement of residents and damage to the community.
B. The Corporation of the Township of North Stormont, April 12, 2016, Re: Natural Gas Service Expansion - Eastern Ontario. North Stormont advises in response to an application by Union Gas to expand their services, that efforts made by that municipality to service the eastern part of the Township have been ignored by their current provided (Enbridge) and that they would support Union Gas expansion notwithstanding the franchise agreement with Enbridge.
C. Municipality of Dutton Dunwich, Re: Requirements for IESO Process - Wind Projects. Dutton Dunwich advises of its resolution asking that Municipal Support be a prerequisite to approving wind turbine farms, that First Nations points be awarded to those communities with a claim in the area, and that points awarded be explained.
D. Township of Champlain, April 13, 2016, Re: Green Energy Act. Champlain requests a moratorium on the Green Energy Act in light of the major increases in electricity cost to consumers since its implementation.
E. Municipality of South Dundas, April 19, 2016, Re: Rural Economic Development Program. South Dundas is requesting that the provincial Rural Economic Development Program not be absorbed into the new Jobs and Prosperity Fund due to fears that similar funding opportunities may no longer be available.
F. City of Welland, April 21, 2016, Re: Provincial Standards for Private Supportive Living Accommodations. Welland is requesting the licensing and setting of standards for Private Supportive Living Accommodations wherein a provider supplies health, safety and security services for an individual as this is not currently regulated.
G. Ontario Energy Board Notice to Customers of Union Gas Limited, Re: Disposal of Certain Account Balances and Approval of Earnings. Union Gas is proposing to charge customers $7.13 within the six months from October 1st to March 31st, 2017 to account for foregone balances.
Administration is recommending that the following be supported:
H. Corporation of the Town of Essex, May 2, 2016, Re: Widening of Highway 3 to Improve Public Safety. Essex Council has asked the Province to prioritize the twinning of Highway 3 from Essex to Leamington and is soliciting Tecumseh's support.
I. AMO Media Relations & Communications Workshop July 20, 2016. AMO is hosting a Media Relations and Communications Training Program delivered Brian Lambie of Redbrick Communications in London and invites members of Council to attend. It would be held on Wednesday July 20th.
General Reports are as follows:
A. Director Corporate Services & Clerk, May 2, 2016, Report No. 08/16, Re: Request for Noise By-law Exemption, St. Charbel Monastery & Parish. St. Charbel located at 5700 Outer Drive is requesting an exemption from the Town's Noise By-law on Friday, July 15th and Saturday, July 16th until 11:30 pm and Sunday, July 17th until 11:00 pm to permit music entertainment. St. Charbel would advise local residents and Administration would monitor concerns and complaints
B. Deputy Clerk, May 5, 2016, Report No. 11/16, Re: Corn Festival Committee Appointment. The Deputy Clerk is recommending that Jillian Parent be appointed to the Corn Festival Committee outside of the regular appointments process. The rationale is that she is already doing work associated with two portfolios and she is able to attend meetings regularly.
Information & Communication Services
C. Director Information & Communications Services, April 26, 2016, Report No. 04/16, Re: 2016 Citizen Satisfaction Survey. (Details above)
D. Director Information & Communication Services, May 5, 2016, Report No. 05/16, Re: Server Virtualization / SAN Solution. Administration is recommending the expenditure of $70,987 for the installation and services for a Server Virtualization / SAN Solution to be awarded to Applied Computer Solutions from three quotes solicited.
E. Deputy Treasurer & Tax Collector, April 25, 2016, Report No. 08/16, Re: 2015 Year-End Budget Variance Report. Good news from Administration in that a surplus of $1,167,709 has been reported from Administration. There are a number of reasons for this - reduction in OPP costs accounted for $691,000 of this amount. We have also recorded principally higher revenues and staff gapping. It is requested to distribute funds as follows:
$800,000 to Tax Rate Stabilization Reserve (for possible litigation costs),
$211,709 to Storm Sewer Lifecycle Reserve,
$116,000 capital surplus to Infrastructure Reserve, and
- $40,000 to Community Improvement Plan Reserve.
Parks & Recreation Services
F. Manager Recreation Programs & Events, April 19, 2016, Report No. 13/16, Re: Tecumseh Night Market Series - (Reported Above)
G. Manager Recreation Programs & Events, April 28, 2016, Report No. 14/16, Re: Pathway to Potential 2016 Funding Agreement. Administration is recommending renewal of this no-cost agreement in which Pathway to Potential administers the Town's National Child Benefit funding.
A. Bylaw 2016-32, Being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services (Ministry) and The Corporation of the Town of Tecumseh and The Town of Tecumseh Police Services Board (Board). This is an agreement for the OPP to administer the Town's Community Police Partnership Services until March 31st 2017.
B. Bylaw 2016-33, Being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services (Ministry) and The Corporation of the Town of Tecumseh and The Town of Tecumseh Police Services Board (Board). This is an agreement for the OPP to offer to the town services under its 1,000 Officers Partnership program until March 31st 2017.
C. Bylaw 2016-34, Being a bylaw to amend the appointment of members to the Tecumseh Corn Festival Committee for the term of Council ending 2018. (Details above)
If you have questions on these or any other items please contact me at 226-773-1910 or email@example.com
This week's regular business of Council begins at 7pm. You can find the full packet here.
Delegations to the meeting will be:
- Cheryl Hardcastle, MP, who will be introducing herself as MP and to have a discussion of
- Taylor Shepherd, who will speak recongizing the Town's contribution for the recent Special Needs Hockey Tournament
Communications to be received include:
A. Township of Georgian Bay, April 7, 2016, Re: Enforcement of "No Wake" Zones; and
B. Township of Gillies, April 11, 2016, Re: Enforcement of "No Wake" Zones. The Townships of Georgian Bay and Gillies would like to have the Federal Government amend the Canada Shipping Act to allow for "No Wake Zones" limiting speeds for inland lakes, rivers and streams.
C. Minister Responsible for Seniors Affairs, April 2016, Re: Senior Achievement Award 2016. Minister Mario Sergio is requesting nominations for the 2016 Senior Achievement Award. Nominations are due June 15th. Visit http://www.ontario.ca/honoursandawards/ for more information.
D. Township of South Frontenac, April 21, 2016, Re: Renewable Procurement Initiatives. The Town of South Frontenac is requesting that those municipalities who oppose the addition of further electricity generation facilities such as Wind Turbines still be granted some kind of compensation by provincial formula, as a host as non-support usually does not result in a community benefit agreement.
Administration recommends adopting of the following resolutions:
A. Municipal Summit on OMB Reform - Process and Power, Saturday, May 14, 2016, Markham, ON. Councillor Tom Mrakas of the Town of Aurora has organized a Municipal Summit on Ontario Municipal Board Reform - Process and Power Seminar to be held on Saturday, May 14th, 2016 from 9am to 4pm at the Markham Civic Centre. The Ontario Municipal Board is an appeal body that has the power to overturn local planning and muncipal administrative decisions. Administration is recommending that expenses be allowable for members of Council who wish to attend this seminar.
B. Laurie Scott, MPP, April 7, 2016 Re: Human Trafficking. MPP Laurie Scott has authored a Private Member's Bill (Bill 158 - Saving the Girl Next Door Act) regarding Human Trafficking and asks for Council's support. The bill proposes the following:
- February 22nd will be designated as Human Trafficking Awareness Day in Ontario
- Allow for parents of trafficking victims under 18, the victims themselves over 18 or an authorized agent to obtain a protection order to prohibit contact from the trafficker to the victim for minimum 3 years.
- Allow for legal action allowing victims to sue their traffickers for damages and an accounting of profits.
- Amend the definition of "sex offender" under Christopher's Law (Sex Offender Registry), 2000 to include criminal offences for trafficking of victims under the age of 18.
A. Manager Recreation Programs & Events, January 25, 2016, Report No. 07/16, Re: 2016 International Dragon Boats For The Cure Festival. The International Dragon Boats for the Cure Festival is requesting that an exemption from the Town’s Sign By-law starting June 20, 2016 to permit them to advertise the 2016 International Dragon Boat Festival in consultation with the Parks Department and Planning Department, and also that the event be allowed an exemption from the Noise By-law to operate loud speakers or sound amplifying equipment on Saturday, July 9, 2016 from 8:00 a.m. to 6:00 p.m for background music and event announcements.
B. Drainage Superintendent, April 7, 2016, Report No. 21/16, Re: O'Keefe Drain - Tender Award. Administration is recommending that the tender for the O’Keefe Drain Improvements in the amount of $123,600 excluding HST, be awarded to Total Source Contracting.
C. Manager Roads & Fleet, April 12, 2016, Report No. 22/16, Re: West Nile Virus Program - 2016 Funding Status. Administration is asking for permission to proceed with a West Nile Virus avoidance program. The Town will have to pay up front for larviciding and then subsequently request funding from the Windsor Essex County Health Unit and the Province of Ontario. Correspondence to the Ministry of the Environment and Pestalto Environmental Products Inc.,
authorizing the application of larvicides in water bodies such as catch basins and ditches found to
contain mosquito species known to transmit the West Nile Virus, be forwarded. The Town's cost is expected to be $6,000.
A. Bylaw 2016-13, Being a by-law to provide for the repair and improvements to the McLean Hergott Drain. Homeowners will be assessed the cost of drain improvements.
B. Bylaw 2016-27, Being a by-law to amend appointment of members to the Cultural & Arts Advisory Committee for the term of Council 2015-2018; and
C. Bylaw 2016-28, Being a by-law to amend appointment of members to the Tecumseh Heritage Committee for the term of Council 2015-2018. Member Stephen Willetts has resigned from these committees. We wish Stephen the best of luck!
D. Bylaw 2016-29, Being a bylaw to authorize the execution of a Canada 150 Community Infrastructure Program Contribution Agreement between The Corporation of the Town of Tecumseh and Her Majesty the Queen in Right of Canada as represented by the Minister responsible for Federal Economic Development Agency for Southern Ontario. This agreement allows the Town of Tecumseh to accept $400,000 from the Federal Government under the Canada 150 program to allow for trail paving and bridge construction at Lakewood Park.
Our next meetings will be held on Tuesday, May 10, 2016, beginning at 5:30 pm - Special Council Meeting, Re: Tecumseh Rd Mainstreet Streetscape Plan and regular business beginning at 7pm
For further information on this or other matters please contact me at 226-773-1910 or firstname.lastname@example.org