This week, Tecumseh Town Council begins meeting at 5:30pm.

The first meeting will address the Ward Boundary and Council Structure review.  It is recommended that a new layout for wards be adopted which splits Ward 1 into 2 separate wards.  Ward 1 would be north of St. Thomas Crescent and west of Centennial Drive.  Ward 2 would be north of Tecumseh Road and east of Centennial Drive and Green Valley Drive, Ward 3 would be north of County Road 22 to St. Thomas Crescent and west of Green Valley Drive, Ward 4 would be south of County Road 22 to Intersection Road (Canadian Pacific Railway east of Lesperance) and Ward 5 would be south of Intersection Road / CPR.  The remainder of the Council structure in terms of number of Councillors and voting methods are proposed to remain intact.  You can read the report here.

The second meeting beginning at 6:30pm is a statutory public meeting that will allow an agricultural severance at 6485 Holden Road to proceed.  To comply with provincial policy, the severed parcel needs a rezoning to prohibit having a new residence constructed on the property.  You can read the report here.

The main meeting begins at 7pm.  You can read the full packet here.  The following will be discussed:

Resident Jan Czubernat will appear as a delegation to speak about the 2017 Budget and Content

Council will receive the following communications:

• Essex Region Conservation Authority 2017 Draft Budget: 30 Day Notice to Member Municipalities.  This year's ERCA budget contains a levy increase of 34 cents per household.
• Honourable Eleanor McMahon, Minister of Tourism, Culture and Sport Re: Ontario 150 Partnership Program Application.  The Government of Ontario will provide The Town of Tecumseh with up to $15,000.00 over fiscal year 2016-17 and fiscal year 2017-18 to support the Tecumseh Youth Entrepreneur Engagement Program.  Great news!
• Association of Municipalities of Ontario Re: AMO's 2017-18 Strategic Objectives.  AMO describes several of their files ongoing for the forthcoming year.
• Dillon Consulting Limited Re: Tecumseh Transportation Master Plan Notice of Completion.  Comments are being received until February 25, 2017.
• Municipal Property Assessment Corporation Re: MPAC 2016 Assessment Update.  Assessment values increased for most classes across Tecumseh.  For residents, assessments generally increased by 16.3% between 2012 and 2016.  For 2017, the increase will be on average 3.8%.
• Federation of Canadian Municipalities Re: FCM Board Vacancy for Ontario.  This vacancy is open to members of Council.
• Honourable Chris Ballard, Ministry of Housing Re: The Promoting Affordable Housing Act, 2016.  This legislation will allow municipalities to mandate a certain amount of affordable housing as part of new developments.

Council is being asked to endorse the following:

a. Town of Fort Frances, Re: Resolution to Address the Inequity in Property Taxation on Railway Right-of-Way's Collected by Municipalities in Ontario THAT the Town of Fort Frances’s Resolution No. 682 regarding the inequity in property taxation on railway right-of-way’s collected by municipalities in Ontario be supported.  The argument is that railways are not paying their fair share of taxes to municipalities in comparison to other jurisdictions.

b. Windsor Essex County Health Unit, Re: Publicly Funded Dental Health Programs for Adults with Low Incomes.  THAT the Windsor Essex County Health Unit’s Board of Directors resolution endorsing the importance of oral health as part of overall health and recommending the Province of Ontario expand publicly funded oral health programs to include low income and vulnerable adults and seniors, similar to what is offered to children through Ontario’s Healthy Smiles program, be supported.

c. Township of Zorra, Re: Rural Hydro Rates THAT the December 6, 2016, resolution of the Council of the Township of Zorra requesting the Province of Ontario to re-evaluate the structure of hydro in terms of access to delivery and implement structural changes to address the unfair practice of charging more for delivery to rural residents, be supported.  This is basically asking for a rebalancing of urban versus rural distribution charges on hydro bills.

COMMITTEE MINUTES

a. The Police Services Board December 7, 2016 - The Police Services Board reports that Tecumseh operations will now be overseen by Staff Sgt. Brad Sakalo

b. Policies & Priorities Committee Decemeber 13, 2016 - Tecumseh Council reaffirms its intention to transfer the Tecumseh Corn Festival to a standalone body no longer directly operated by the Town.

REPORTS

a. Chief Administrative Officer

1. Chief Administrative Officer, Report No. 01/17 118 - 133 Re: 2015-2016 Strategic Priorities Progress Report.  This report details the progress that Administration has made with respect to Council's stated strategic goals.

b. Corporate Services & Clerk

1. Director Corporate Services & Clerk, Report No. 02/17 134 - 144 Re: Essex Region Greenway Trail Extension, Land Acquisition from Roberto & Marco Di Natale.  Administration is seeking Council approval to complete the expropriation of land from these property owners to complete the ERCA Greenway trail.

c. Fire & Rescue Services

1. Director Fire Services & Fire Chief, Report No. 01/17  Re: 2017 Fire Five (5) Year Capital Projects Plan.  Administration is requesting $89,700 in purchases this year as follows:  (a) 4 Swiss Phone pagers $ 2,800 (b) 4 firefighter helmets $ 1,900 (c) 4 sets of firefighter bunker gear $ 10,000 (d) Cascade SCBA Station #2 $ 75,000

d. Information & Communication Services

1. Director Information & Communication Services, Report No. 01/17  Re: 2017-2021 ICS Lifecycle Works Plan.  Administration is requesting approval of $172,000 for the following:

• PC Replacements 40,000 $
• Network Upgrades 20,000 $
• Misc. Software 3,000 $
• Street Photos 10,000 $
• Video Surveillance 6,000 $
• A/V Systems 10,000 $
• Records Management 20,000 $
• Website Accessibility Assessment 3,000
• Microsoft Office 30,000 $
• Email/SQL Server Upgrade 15,000 $ (Previously Approved and Funded)
• Phone System 60,000 $ (Previously Approved and Funded)
• Issue Tracking Software 30,000 $

e. Public Works & Environmental Services

1. Director Public Works & Environmental Services, Report No. 55/16 Re: Waste, Organics and White Goods Collection - Tender Results, and

2. Manager Roads & Fleet, Report No. 05/17 Re: Waste, Organics and White Goods Collection Tender Negotiated Contract with Windsor Disposal Services.  As noted at our previous meeting, there was a significant cost overrun with respect to solid waste collection costs.  Administration has negotiated further adjustments and is requesting approval of a contract with Windsor Disposal Services in the amount of $587,919.73.

3. Manager Engineering Services, Report No. 01/17  Re: Amendment to the 2017-2021 PWES Capital Works Plan Revised 2017 Asphalt Program.  Administration is recommending that Arlington Boulevard be resurfaced this year and resurfacing of Fasan Drive be deferred to a future year.

4. Manager Water & Wastewater, Report No. 02/17 Re: Tender Result: 2016 Elevated Water Tower Illumination - External Lighting.  Administration recommends cancelling the project to illuminate the Tecumseh Water Tower as costs significantly exceed the expected price.

5. Drainage Superintendent, Report No. 04/17 Re: East Townline Drain (Pike Creek Outlet) - Tender Award.  Administration recommends that the tender for the Repair and Improvement of the East Townline Drain in the amount of $49,099.97 excluding HST, be awarded to H.E. Construction Inc.

6. Manager Water & Wastewater, Report No. 06/17 Re: 2016 Annual Summary Report - Distribution System.  Administration recommends adoption of the Annual Summary Report for the Tecumseh Distribution System (260004969) for the Year 2016, as prepared in accordance with the Safe Drinking Water Act, O. Reg. 170/03, Schedule 22 Summary Report, and that the Annual Summary Report be made available for public viewing through the Town of Tecumseh website.

7. Drainage Superintendent, Report No. 07/17  Re: Request for Repair and Improvements to a Municipal Drain, Appointment of Drainage Engineer – Webster Drain.  Administration recommends that Gerard Rood P.Eng. be appointed as Drainage Engineer for maintenance of the Webster Drain.

8. Drainage Superintendent, Report No. 08/17 Re: Petition for a Municipal Drain - Appointment of Drainage Engineer.  Administration recommends that Dillon Consulting Ltd. be appointed as Drainage Engineer for the creation of a new drain adjacent to Webster Drive.

For any questions on these or other municipal matters, feel free to contact me at andrew@andrewdowie.ca or 226-773-1910

This week, Town Council begins at 5pm.

The first part of the meeting will discuss the ongoing Ward Boundary Review with our consultant, John Matheson. A report will be presented identifying public feedback and recommendations arising from those comments. A new option 3A which radically changes Wards 1 and 2 has been added for consideration. No decisions are proposed for this meeting but only a status update while final recommendations are developed. You can read the full packet here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=132

At 6pm Town Council will discuss the Tecumseh Corn Festival (packet here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=140). At our last meeting a report was circulated to Council without action being taken at that time. There were several initial recommendations including:
- Keeping Town Staff resources for the Corn Festival within the Town’s Operating Budget for 2017 whereas the Manager Recreation Programs & Events will continue to provide support to the Committee
- That the Town supply the Ontario Provincial Police labour to the Knights of Columbus licensed tent
- That a one-year extension be negotiated with Carter Shows Ltd. for the Midway Carnival for the 2017 Festival
- A one-year agreement with the Optimist Club of St. Clair Beach for the servicing of the Corn Booth for the 2017 Corn Festival; and further that
- A one-year agreement with the Knights of Columbus Council No. 4375 for the servicing of the Licensed Tent for the 2017 Corn Festival.

Correspondence has been received from Committee member Connie Buckler expressing some concerns with the current committee structure. To respond, Administration proposes the following:

1. The Corn Festival Committee (Committee) be comprised of nine (9) Council appointed members, of which 2/3 or six (6) members must be Tecumseh residents, and 1/3 or three (3) members may be non-resident;
2. That any members of the current Corn Festival Committee that did not attend 75% of the 2016 Committee meetings be removed from the Committee;
3. The Director Corporate Services & Clerk be authorized to call for Applications for Appointment to the Committee;
4. The Applications be reviewed and voted on by the Committee; and that the applications selected by a vote of the Committee be presented to Council for approval of appointment in Q1 of 2017;
5. The term of appointment of the Corn Festival Committee end December 31, 2017, consistent with the transition timeline for the organizing of the Corn Festival Event to a self-sustaining community event organized independently of the Town commencing January 1, 2018;
6. The Committee elect a Chair and Co-Chair at their first meeting in January, 2017;
7. The Committee meet on a monthly basis, on a date and time, as the members determine;
8. Minutes of meetings be recorded and presented to Council through the Corporate Services & Clerks Department;
9. The Committee provide Council with a wrap-up report no later than October 24, 2017; and
10. A Request for Proposals be issued by Q2 of 2017 for the planning and hosting of the Tecumseh Corn Festival Event by a self-sustaining community organization, independent from the Town.

At 7pm, regular business begins. The packet can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=138

Delegations include the Local Government Week Essay and Poster Contest Winners, and Sean Collier & Tim Meechem of Union Gas presenting funding for CO Detectors and Smoke Alarms

Communications were received from:
a. The Town of Essex regarding the Essex County Library Labour Dispute and demanding that both sides resume negotiations
b. Tay Valley Township regarding Ontario's Electrical Bills and requesting that those with unpaid balances not be disconnected during the winter months.
c. Town of Lakeshore regarding Support of Resolution - Accommodation Review Process wherein Lakeshore requests a moratorium on rural school closures.
d. Member of Parliament Guy Caron Re: Bill C-274: Transfer of small business, family farm or fishing operation, specifically a request to treat sales between family members as capital gains and not as dividends.

Administration is further supportive of the following actions from Communications:

a. Township of McKellar, Re: Fire Protection and Prevention Act, 1997 THAT the resolution of the Township of McKellar requesting funding
opportunities for Fire Department capital costs with the Provincial Governments Infrastructure Strategy to Move Ontario Forward, be
supported.
In other words, when provincial funding programs are available, that Fire-related building or equipment costs be considered for grants.
b. Recycling Council of Ontario, Re: Save the Dates for 2017! Administration recommends that October 16 – 22, 2017 be proclaimed as Waste Reduction Week in the Town of Tecumseh
c. Association of Municipalities Ontario, Re: Federal Infrastructure Phase 2 Incrementality Resolution. Administration recommends that Council call on the federal government to provide long-term, predictable, and formula-based funding in its Phase 2 Federal Infrastructure programs for municipal governments; and to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government’s asset management plan meets a municipal incremental infrastructure requirement. This generally means that funding should be directed to the projects that are of most need in the muncipal asset management program.

The following committees supplied minutes:
a. Youth Advisory Committee November 15, 2016 - The Youth Advisory Committee is considering a Citizenship Award for 2017 and a Sleepout Challenge to generate awareness of homelessness.
b. Heritage Committee November 21, 2016 - A dropbox portal is being proposed to deposit historical information and ultimately to view heritage property information.
c. Cultural & Arts Advisory Committee November 21, 2016 - An electronic community message board is proposed for Lakewood Park, and the date of the next Coffee House event is May 5, 2017. The Town will also be participating in the Canada 150 Mosaic project.
d. Senior Advisory Committee November 24, 2016 - The strategic plan for the committee will include a Transportation survey, Community interest survey, and potential Life After Fifty affiliate.

The following reports will be discussed:
a. Corporate Services & Clerk
1. Deputy Clerk, Report No. 56/16 Re: Tecumseh Snow and Leaf Angels Program Update. Administration provides an update with respect to participation in the programs. Like many other municipalities operating similar programs, there are more requests for service than there are volunteers to perform tasks. The program is proposed to be continued in 2017 with further efforts to secure volunteers.
2. Director Corporate Services & Clerk, Report No. 57/16. Re: Canada 150 Mural Mosaic. Administration recommends that Tecumseh participate in the 8 x 8 Canada 150 Mural Mosaic project and that the cost to participate in the 8 x 8 Canada 150 Mosaic Mural project, in the amount of $12,500,
be funded from the Lifecycle Strategic Issues – One Time Reserve.

b. Financial Services
1. Director Financial Services & Treasurer, Report No. 20/16 Re: Windsor/Essex Area Intermunicipal Courts Service Agreement (ISA) Renewal
2. Director Financial Services & Treasurer, Report No. 21/16 Windsor/Essex Area Intermunicipal Courts Tax Roll Agreement Both of these reports concern the continuing participating in the joint Intermunicipal Courts system where Provincial Offence (typically traffic) court costs are shared among the participating municipalities and the resulting fines returned to the municipalities. A five year agreement is proposed, and further it is proposed that outstanding fines be added to the person's property tax rolls if applicable.

c. Parks & Recreation Services
1. Manager Parks & Horticulture, Report No. 30/16 Re: Parks Five (5) Year Capital Projects. Administration recommends that the following projects and costs be completed in 2017:

1 Soccer artificial turf at L'Essor $ 1,200,000
2 McAuliffe Park - artificial turf $ 500,000
3 Lakewood North - boardwalk replacement $ 20,000
4 Sports field top dressing and overseeding $ 15,000
5 Park bench replacements $ 15,000
6 St Mary's concession roof replacement $ 10,000
7 Park sign replacements - various parks $ 15,000
8 Basketball post replacement - various parks $ 10,000
9 Lacasse washroom update $ 6,000
10 Lacasse grandstand inspection $ 10,000
11 McAuliffe power upgrade $ 20,000
12 Riverside Dr & Kensingston parkette development $ 30,000
13 In ground garbage containers $ 20,000
14 Install manufactured wood chips under play sets $ 15,000
15 Annual project allocations $ 10,000
16 Parks, Recreation & Trails - Master Plan update $ 75,000*
17 Parks, Recreation & Trails - Master Plan contingency $ 20,000*
18 Lakewood North – historical storyboard installation $ 10,000*
19 Weston - tennis court refurbishing $ 30,000*
20 Little River - baseball backstop replacement $ 15,000*
21 Sportsplex Study Plan $135,500*
22 Tree Planting $ 30,000
23 Trail along County Road 34 from Malden Rd to school $ 30,000
*These projects were funded in 2016.

2. Manager Town Facilities, Report No. 31/16 Re: Arena/Pool Five (5) Year Capital Projects. Administration recommends that the following projects and costs be completed in 2017:

1 Hot Water pre-heater (De-super heater) $ 60,000*
2 Rink A & Rink B Air Quality Control System $ 50,000*
3 Dressing Room 11 refurbishment $ 15,000*
4 Building Environment Control System $ 35,000
5 Roof Top Unit Replacement $ 40,000
6 Brine System Filters $ 10,000
7 Sun Shade Shelter $ 10,000 (+ $30,000 from 2016)
*These projects were funded in 2016.

3. Manager Town Facilities, Report No. 32/16 Re: Building Five (5) Year Capital Projects. Administration recommends that the following projects and costs be completed in 2017:

1 St. Mary's Equipment Building $ 20,000 (funded in 2016)
2 Replacement Building Furnace and Air Conditioner $ 16,000
3 Fire Hall #1 Garage Doors $ 25,000
4 (2) Unit Heater Replacement Fire Hall #2 $ 7,000
5 Water Services Building Roof Repair $ 50,000
6 Public Works Building Roof Upgrades $ 21,000
7 Public Works Storage Shed Rehabilitation $ 6,000
8 Unit Heater Replacement Public Works Garage $ 5,500

d. Planning & Building
1. Director Planning & Building Services, Report No. 35/16. Tecumseh Road Main Street Community Improvement Plan Financial Incentive Program Grant Application Planning Application and Permit Fee Grant Program and Development Charges Grant Program Request for Time Extension to Approved Grants. The owner of 1310 Lesperance (across from Legion & St. Antoine School) wishes to have a year extension to the applicability of the grant funding previously approved as the proposed apartment building has not yet begun construction.
2. Manager Planning Services, Report No.36/16 Re: Zoning By-law Amendment 6485 Holden Road. A rezoning is proposed to consider the severance of a dwelling from an existing farm lot. The severance and rezoning would disallow a future dwelling from being constructed. The public meeting would be held on January 24, 2017 at 6:30pm.
3. Director Planning & Building Services, Report No.37/16 Re: Potential Alternative Uses for Shipping Containers. Administration recommends the hosting of a public meeting on Tuesday, February 28, 2017 at 6:00pm.

e. Public Works & Environmental Services
1. Manager Engineering Services, Report No. 43/16 Re: Tecumseh Transportation Master Plan (TTMP). This report is now complete and the thirty day review is proposed to begin. The report generally identifies transportation needs and proposals for the future including the removal of parking on many collector roads and introduction of bicycle lanes.
2. Manager Engineering Services, Report No. 51/16 Re: 2016 Pump & Metering Station Condition Assessment. Administration is recommending that pump station repairs and replacements be prioritized in accordance with the engineering recommendations of this report.
3. Manager Engineering Services, Report No. 52/16 Re: Arlington Boulevard Improvements - Project Update, December 2016. Administration recommends that reconstruction of Arlington Bouelvard be postponed until stormwater capacity needs can be met to a modern standard. This is expected to be addressed in the upcoming Stormwater Master Plan.
4. Manager Engineering Services, Report No. 54/16 Re: 2017 - 2021 Public Works & Environmental Services Capital Works Plan. Administration proposes the following projects for 2017:
Roads, Bridges
1. Road Paving - Tar & Chip $ 200,000
2. Road Paving - Asphalting $ 885,000
3. Road Paving - Crack Sealing $ 75,000
4. Traffic Signal Reconstruction (Riverside/Lesperance) $ 140,300
5. Traffic Signal - CR19/Jamsyl Drive (County) $ 75,000
6. Tecumseh Road CIP - Streetscape Plan & Final Design $ 672,750 (2016) $ 140,100 (2017) $20,237,571 (Future)
7. 8th Concession Trunk Sanitary & Watermain, Ph1 $ 45,140 (2016) $ 1,337,300 (2017)
8. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 88,000 (2016) $ 1,480,600 (2017)
9. Rossi Drive Sanitary Sewer Extension $ 77,500 (2017) $ 991,500 (Future)
10. Manning Road Reconstruction, Phase 2 $ 50,000 (2017) $ 814,700 (Future)
11. Manning Road Reconstruction, Phase 3 $ 180,000 (2017) $ 4,222,900 (Future)
12. South Talbot Road Reconstruction $ - $ 90,000 (2017) $ 1,617,800 (Future)
13. Sidewalk Repair Program - Various Locations $ 69,000
14. Riverside Drive Trail $ - $ 68,000 (2017) $ 707,000 (Future)
15. CR11: Hwy401 to NTR (CWATS Multi-Use Trail) $ 5,650 (2017) $ 264,450 (Future)
16. Culvert #1 - Riverside Drive at City Limits $ 12,000
17. Culvert #7 - Desro Drive at East Townline Drain $ 23,000
18. Culvert #8 - Jamsyl Drive at East Townline Drain $ 332,000
19. Culvert #46 - South Talbot Road at South Talbot Drain $ 40,000 (2017) $ 450,000 (Future)
20. Culvert #47 - South Talbot Road at Dickson Drain $ 20,000 (2017) $ 225,000 (Future)
21. Culvert #58 - 10th Concession Road $ 120,000
22. Culvert #60 - 10th Concession Road $ 125,000
23. Culvert #62 - 10th Concession Road $ 125,000
24. Culvert #67 - 11th Concession Road $ 115,000

Water
1. Mack Court Watermain Replacement $ 65,000 (2016) $ 5,000 (2017)
2. Lacasse Park Watermain Replacement $ 100,000 (2016) $ 10,000 (2017)
3. Tecumseh Road Watermain Abandonment $ 72,000
4. Tecumseh Road CIP - Streetscape Plan & Final Design $ 6,250 (2016) $ 44,000 (2017) $ 1,815,324 (Future)
5. 8th Concession Trunk Sanitary & Watermain, Ph1 $ 55,815 (2016) $ 1,037,500 (2017)
6. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 34,400 (2016) $ 491,600 (2017)
7. Rossi Drive Sanitary Sewer Extension $ - $ 25,000 (2016) $ 356,000 (2017)
8. Manning Road Reconstruction, Phase 2 $ - $ 25,000 (2016) $ 430,500 (2017)
9. CR11 (North) Sanitary Sewer Extension $ - $ 6,000 (2016) $ 88,000 (2017)
10. Water Metering Facilities - Repairs $ 85,000

Wastewater
1. Tecumseh Road CIP - Streetscape Plan & Final Design $ 55,100 (2016) $ 8,400 (2017) $ 1,165,569 (Future)
2. 8th Concession Trunk Sanitary & Watermain, Ph1 $ 79,450 (2016) $ 2,167,200 (2017)
3. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 55,500 (2016) $ 874,500 (2017)
4. Sanitary Sewer Rehabilitation (I&I Removal) $ 3,637,824
5. Rossi Drive Sanitary Sewer Extension $ 42,500 (2017) $ 593,500 (Future)
6. Manning Road Reconstruction, Phase 2 $ 20,000 (2017) $ 308,500 (Future)
7. CR11 (North) Sanitary Sewer Extension $ 125,000 (2017) $ 1,516,000 (Future)

Wastewater Facility Projects
1. Cedarwood Sanitary PS - Repairs $ 70,000 (2017) $ 298,500 (Future)
2. Sylvestre Sanitary PS - Repairs $ 15,000
3. St Alphonse Sanitary PS - Repairs $ 3,000
4. Cedarwood Sanitary PS, Meter #1 - Repairs $ 5,000
5. NTR Sanitary Flume, Meter #4 - Repairs $ 6,500
6. 8th Concession Flume, Meter #5 - Repairs $ 4,500

Stormwater Projects
1. Tecumseh Road CIP - Streetscape Plan & Final Design $ 20,900 (2016) $ 20,000 (2017) $ 102,811 (Future)
3. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 42,100 (2016) $ 748,900 (2017)
4. Rossi Drive Sanitary Sewer Extension $ 35,000 (2017) $ 487,000 (Future)
5. Manning Road Reconstruction, Phase 2 $ 60,000 (2017) $ 1,085,200 (Future)
6. Stormwater Master Plan $ 600,000
7. Manning Road Drain Reconstruction, Phase 2 $ 105,000 (2017) $ 1,991,000 (Future)

5. Director Public Works & Environmental Services, Report No. 55/16 Re: Waste, Organics and White Goods Collection Tender Results. Windsor Disposal Service was the only bidder for the service and the bid price was almost $160,000 above what had been predicted. Council is being asked to make decisions surrounding how to contain the budget including a biweekly yard waste collection, eliminating garbage pickup for select businesses, eliminating WDS appliance collection, limiting the amount of garbage collected, rescinding the hard-sided garbage container by-law, and extending the contract to 10 years to allow for equipment amortization.

6. Manager Water & Wastewater, Report No. 56/16 228 - 233 Re: 2017 Water and Wastewater Rates Bylaw. Water rates are proposed to be set at the following levels:
a) metered water consumption charge with usage under 10,200 cubic meters per month at $1.1432 per cubic meter;
b) metered water consumption charge with usage over 10,200 cubic meters per month at $0.8265 per cubic meter;
c) metered wastewater collection and treatment charges at $1.1857 per cubic meter;
d) wastewater collection and treatment charges for Bonduelle North America at $0.7905 per cubic meter;
e) fixed charge for water and wastewater service connections at:
Meter Size 2017
5/8” & ¾” $13.38
1” $23.21
1.5” $45.57
2” $67.90
3” $114.00
4” $184.01
6” $327.23
f) flat rate water un-metered consumption charge at $44.82 per month;
g) flat rate wastewater un-metered collection and treatment charge at $45.99 per month;
h) meter connection charge at $511.00 per meter;
i) meter reconnection charge at $86.00 per meter;
j) hydrant rental at $86.00 per day;
k) Oasis Water Filling Station at $2.00 per cubic meter; and
l) Miscellaneous charge at $15.00.

For questions on these or other matters please contact me at andrew@andrewdowie.ca or 226-773-1910.

Council begins at 5:30pm this week.

We are beginning with a public application for rezoning of a 1.5 hectare (3.8 acre) property located on the west side of Manning Road/County Road 19 (1855 Manning Road), approximately 190 metres south of its intersection with Jamsyl Drive, from “Industrial Zone (M1)” to a site-specific “Industrial Zone (M1)”. This rezoning will add “commercial recreation facility” as a permitted use on the property, in addition to all the uses currently permitted in the general M1 Zone. The proposed rezoning will permit a fitness class facility to operate from a portion of the existing main building that is located on the subject property. The subject property is designated “Business Park” in the Sandwich South Official Plan.

The packet can be accessed here.

At 6pm Council is meeting to discuss award nominations and citizen committee appointments including the Dr. Henri Breault Award, the Donny Massender Award, Senior of the Year Award, Committee of Adjustment, Cultural and Arts Advisory Committee, Heritage Advisory Committee, Accessibility Advisory Committee, Corn Festival Committee and Essex Power Board of Directors. The packet can be accessed here.

At 7pm the main meeting of Council begins.  The packet can be accessed here.

Delegations will be received from:

• Joe Barile, General Manager, Essex Power Corporation Re: Cheque Presentation on LED Conversion Project
• Jennifer Tanner, 211 Program Manager Re: Help Starts Here Campaign and 211 Services
• Suanne Hawkins Re: Major Rain Event of September 28-29, 2016

Communications were received from:

• Lorne Coe, MPP Whitby-Oshawa, November 12, 2016, Re: Bill 9 "End Age Discrimination Against Stroke Recovery Patients Act, 2016".  Administration recommends that the Council of the Town of Tecumseh support Bill 9 which states that all stroke victims receive care regardless of their age.
• Great Lakes and St. Lawrence Cities Initiative, November 17, 2016, Re: Waukesha Diversion Application Challenge - Municipal Resolutions.  Administration recommends that the Great Lakes St. Lawrence Cities Initiative’s resolution opposing the approval of the Waukesha Water Diversion Application be adopted by Council.”

REPORTS

1. Director Corporate Services & Clerk, Report No. 52/16, November 2, 2016 Re: 2016 Local Government Week Activities and Contests.  This report speaks to the Town's participation in Local Government Week activities in 2016 and using it as a means to continue to promote youth engagement.
2. Director Corporate Services & Clerk, Report No. 55/16, October 21, 2016 Re: Keeping of Urban Chickens.  Administration is recommendation that the outdoor raising of chickens be prohibited within the urban areas of the town.
3. Director Financial Services & Treasurer, Report No. 19/16, November 10, 2016.  Re: Administrative Fees and Charges 2017.  This report recommends a general maintenance of fees with some increases in accordance with the Consumer Price Index to reflect the cost of undertaking the work by the Town of Tecumseh along with some new fees or deposits regarding Lakewood Park use.
4. Manager Recreation Programs & Events, Report No 29/16, October 24, 2016 78 - 85 Re: Transition Timelines for the Tecumseh Corn Festival - Update.  Administration is recommending:
   1. The Corn Festival remain within the Town’s Operating Budget for 2017 whereas the Manager Recreation Programs & Events will continue to provide support to the Committee, similar to the support provided in 2016
   2. OPP labour for the Knights of Columbus licensed tent remain as part of the Town’s in-kind contribution to the 2017 Festival
   3. A one-year extension be negotiated with Carter Shows Ltd. for the Midway Carnival for the 2017 Festival
   4. A one-year agreement with the Optimist Club of St. Clair Beach be prepared for the servicing of the Corn Booth for the 2017 Corn Festival
   5. A one-year agreement with the Knights of Columbus Council No. 4375 be prepared for the servicing of the Licensed Tent for the 2017 Corn Festival.
5. Manager Building Services & Chief Building Official, Report No. 34/16, November 14, 2016 Re: 2016 3rd Quarter Permit Report.  Building activity for the year has been $76,033,293, which is consistent with past years.  2015 was heightened due to the 250 Manning Road apartment construction.  44 more permits have been issued this year versus past years, predominantly being residential and multi-residential units.
6. Drainage Superintendent, Report No. 26/16, November 7, 2016 Re: Endangered Species Act, Species at Risk Mitigation Plan for Municipal Drains.  Administration is recommending that Dillon Consulting Limited be retained to provide professional services to complete a Species at Risk Mitigation Plan for an estimated fee of $28,500 excluding applicable taxes for the Town’s 123 municipal drains funded from each drainage project from 2017 to 2021: ($442 per Section 4 project, $110 per Section 74 project (brushing or cutting only), $221 per Section 74 project (excavation and brushing), $442 per Section 75 project, $442 per Section 78 project).
7. Director Public Works & Environmental Services, Report No. 40/16, November 10, 2016 95 - 112 Re: Rainfall Event of September 29, 2016. The report is very detailed with respect to the storm event, past actions taken by the Town of Tecumseh to address basement flooding, and what future actions are planned to address basement flooding.  Administration reports on the September 29th storm event and presents data including:
   1. 220 mm of rain fell in 24 hours between 6:00 pm September 28 and 6:00 pm September 29
   2. 195 mm of rain fell in the 12 hours between 12:00 midnight and 12:00 noon on September 29.
   3. 175 mm of rain fell in the six (6) hours between 6:00 am and 12:00 noon on September 29.
   4. 110 mm of rain fell in two (2) hours during an intense period of the storm, between 8:00 am and 10:00 am on September 29.
   5. The Town’s storm water and wastewater systems were both fully functional at all times before, during and after the storm. In addition, all eight (8) of the Town’s storm water pump stations and all four (4) of the wastewater pump stations were fully operational and were capable of operating at maximum capacity at all times.
   6. The Insurance Bureau of Canada reports that this rainfall event resulted in significant property damage and that insurance claims to date in the Windsor, Tecumseh and Lakeshore area have exceeded $108 million.

For further information on these or any other municipal issues please contact me at andrew@andrewdowie.ca or 226-773-1910.

This week, our regular meeting of Council begins at 7pm and will feature the following items. The packet can be found here.

COMMUNICATIONS FOR INFORMATION
a. Township of Zorra, October 21, 2016 Re: Accommodation Review Process. Zorra Township is asking the Province to revisit the Accommodation Review Process for rural schools in an effort to stem school closings.
b. Township of South-West Oxford, October 26, 2016 Re: Resolution in Support of Elimination of Barriers for CCAs (Certified Crop Advisors). South West Oxford is supportive of allowing Certified Crop Advisors to work for any clients of their choosing which will no longer be legal under pending legislation.

COMMUNICATIONS ACTION REQUIRED
a. Committee of Adjustment, October 18, 2016, Re: OACA Conference - The Committee of Adjustment is requesting that all 7 members be offered an opportunity annually to attend and be financially supported for the OACA conference.
b. Ontario Rural Education Symposium, October 25, 2016 - Administration is recommending that Members of Council be authorized to attend the Ontario Rural Education Symposium on Saturday November 25, 2016, in accordance with the Town’s Travel and Professional Development Policies.

REPORTS
a. Corporate Services & Clerk
1. Director Corporate Services & Clerk, Report No. 48/16, October 21, 2016 Re: 2016 By-Election Councillor Ward 2 Accessibility Report. This report speaks to the regulatory actions taken to ensure voter accessibility during the recent Ward 2 By-election.
2. Director Corporate Services & Clerk, Report No. 51/16, October 31, 2016 Re: IESO Feed-In Tariff Version 5 Municipal Template Resolution Request - Solar Power Network. This report recommends that a solar installation at 2005 Blackacre Drive be endorsed.

b. Public Works & Environmental Services
1. Manager Engineering Services, Report No 39/16, October 28, 2016 Re: 2016 Culvert Needs Study (Structure with Spans < 3.0m). Administration is requesting support for prioritizing culvert replacement projects in accordance with the recommendations of the 2016 Culvert Needs Study. This will amount to 20 repairs in 2017 at a cost of $680,000 and similar investments in future years.
2. Manager Engineering Services, Report No. 47/16, October 24, 2016 Re: North Talbot Road Sanitary Sewer Outlet Amendment to the Main and Lateral Charges By-Law (2011-103). Administration is recommending that twelve additional properties be incorporated into the drainage area for the North Talbot Sanitary Sewer Outlet area and be required to drain into the system.

3. Manager Engineering Services, Report No. 48/16, October 25, 2016 Re: 2016 Bridge and Culvert Needs Study (Structures with Spans > 3.0m). Administration is requesting support for prioritizing culvert replacement projects in accordance with the recommendations of the 2016 Culvert Needs Study. This study identifies almost $1 million in work required for larger spans over the next five years.

For questions on these or any other municipal items please contact me at andrew@andrewdowie.ca or 226-773-1910.

This week Council begins at 7:00 PM Tecumseh Town Hall.  You can find the complete agenda package here.

We will have two delegations:

1. Our new Ward 2 Councillor Bill Altenhof, who will be sworn in at the beginning of the meeting
2. Gord Smith, 2017 Healthy Workplace & Bike Friendly Workplace Award Recognition

The following communications were received:

1. Town of Kingsville, September 30, 2016 Re: Beach Water Sampling.  Kingsville is requesting that more frequent sampling occur such that the impact of beach closures can be limited to shorter time periods and the possibility for reopening under good conditions could occur sooner.
2. The Corporation of the Township of Madawaska Valley, October 3, 2016  Re: Resolution Regarding Parole System and Bill 21, Private Members Bill.  Madawaska Valley is requesting support for Bill 21 which will request that parolees for violent crimes be subject to electronic monitoring during their time on parole.
3. Ministry of Natural Resources and Forestry, October 6, 2016 Re: Introduction of Legislation to Amend the Aggregate Resources Act.  The Province advises that the Aggregate Resources Act has been introduced at Queen’s Park and is intended to supply stronger oversight for the management of aggregate operations, increased and equalized fees and royalties, enhanced environmental accountability, and improved information on operations and enhanced public participation.
4. Grey County, October 11, 2016 Re: Provincial Legislation and Hydro One's Strategy Regarding Hydro Costs.  Grey County requests that the province revisit electrical distribution charges to reduce the disparity between rural and urban customers.
5. Association of Municipalities of Ontario, October 6, 2016.  AMO requests that the Town of Tecumseh support the Association of Municipalities of Ontario in its work to close the fiscal gap; so that all municipalities can benefit from predictable and sustainable revenue, to finance the pressing infrastructure and municipal service needs faced by all municipal governments.
6. Association of Municipalities of Ontario, October 14, 2016.  AMO invites the Mayor and Members of Council to the November 3-4, 2016, Energy Now and Into the Future Symposium in Toronto.

 REPORTS

1. Deputy Clerk, Report No. 38/16, August 31, 2016 Re: Renewal of Cat Intake Agreement with the Windsor Essex County Humane Society for 2017. Administration is recommending that
   1. The Town execute the Cat Intake Agreement with the Windsor/Essex County Humane Society for 2017 to permit stray cats to be dropped off at a cost of $10 to the resident and $20 to the Town of Tecumseh for each cat;
   2. Funding for the Cat Intake Program remain $2,500 in the 2017 Budget;
   3. Information respecting the renewal of the Cat Intake Program be communicated to residents in the local media, as well as on the Town’s website, the Tecumseh App and Social Media [Facebook and Twitter] following execution of the Agreement.
2. Director Corporate Services & Clerk, Report No. 41/16, September 27, 2016 Re: Feed-In Tariff (FIT) Program, Municipal Template Resolution Request - DLS Biogas.  It is recommended that the DLS Biogas Application under the IESO FIT 5.0 Program for a Biogas [on-farm] project at 4640 11th Concession be endorsed.  It is a new Combined Heat & Power (CHP) system.  An anaerobic digester facility already exists at this facility.
3. Deputy Clerk, Report No. 45/16, September 1, 2016 Re: Renewal of Cat Spay & Neuter Voucher Program for 2017.  It is recommended that the Cat Spay and Neuter Voucher Program continue in 2017, with 95 vouchers having a value of $50 each with 89 Vouchers for the spay or neuter of Feral Cats, to a maximum of five (5) vouchers per caregiver of feral cats and 6 Vouchers for the spay or neuter of Owned Cats, to a maximum of three (3) vouchers per household for low income families.  The Vouchers will be made available early April 2017 and issued on a first come, first serve basis with a 120-day expiry period.  The program will be advertised advising of the 2017 Program, along with a notice in the Shoreline Week and Essex Free Press, as well as on the Town’s website, Tecumseh App and Social Media (Facebook and Twitter).
4. Director Corporate Services & Clerk, Report No. 46/16. October 17, 2016 Re: 2016 By-Election for the Office of Councillor Ward 2 Results.  Administration supplies a report regarding the Ward 2 by-election.  There was a turnout of 45.1% whereas the 2014 turnout was 57.85%.  Bill Altenhof was the winner with 676 votes of 1360 total votes.
5. Director Corporate Services & Clerk, Report No. 47/16, October 19, 2016 Re: Travel Policy Amendment.  This report supplies background for Council’s request to have a daily per diem paid to Members for travel days.
6. Director Financial Services & Treasurer, Report No. 18/16, October 15, 2016 Re: Budget Variance Report - August 31, 2016.  Currently the Town is on track to have a surplus of $510,000 regarding its operating budget, a deficit of $19,000 for sanitary funding and $78,000 for water operations.
7. Manager Parks & Horticulture, Report No. 28/16, October 12, 2016 Re: Design, Supply, & Install Outdoor Exercise Equipment at Lakewood Park RFP Award.  Administration is recommending that Playpower LT Canada be engaged to design, supply, and install exercise equipment at Lakewood Park in the amount of $85,415.00 and that an agreement be approved.
8. Manager Planning, Report No. 31/16 Re: Zoning By-law Amendment, Summary of Public Consultation and Planning Analysis, V.A.C. Management Inc, 1415 Lesperance Road.  Administration reports that it has met with the applicant and has secured a number of architectural features that will be complementary to the neighbourhood.  They recommend approval and rezoning with site plan approval.
9. Director Planning & Building Services, Report No. 32/16, October 20, 2016 101 - 110 Re: CWATS Plan, Town of Tecumseh 2017 Project, Trail on Riverside Drive from Tecumseh/Windsor Municipal Boundary to Manning Road.  Administration recommends that
   1. Council consider construction of a 2.4 metre wide trail having a length of approximately 2.4 kilometres along Riverside Drive from the Town of Tecumseh/City of Windsor municipal boundary to Manning Road, at a total estimated cost of $775,000, to be endorsed as a 2017 Tecumseh CWATS Project, more specifically identified as segment Tec-7 in the CWATS Plan; and
   2. The Town formally request a facility enhancement from “paved-shoulders” to an “off-road trail” for segment Tec-7 of the CWATS Plan and that the project be submitted to the CWATS Committee as a 2017 project that will include the following tasks:
      1. Final evaluation of preferred trail location on north or south side of Riverside Drive
      2. Preparation of a detailed trail design (including driveway refurbishing, drainage works, landscaping treatments)
      3. A public consultation process by way of an Open House
      4. Consideration for funding for the Riverside Drive trail as part of the 2017 Public Works and Environmental Services Capital Works Plan
      5. Construction of the Riverside Drive trail, subject to funding to be considered as part of the 2017 Public Works and Environmental Services Capital Works Plan and evaluated among other capital programs
10. Manager Planning, Report No. 33/16, October 20, 2016 111 - 121 Re: Zoning By-law Amendment, JSNC Holdings Inc., 1855 Manning Road/ County Road 19.  Administration is recommending the scheduling of a public meeting for Tuesday, November 22, 2016 at 5:30 p.m. There is an application to rezone a 1.5 hectare (3.8 acre) property located on the west side of Manning Road / County Road 19 (1855 Manning Road), approximately 190 metres south of its intersection with Jamsyl Drive, from “Industrial Zone (M1)” to a site-specific “Industrial Zone (M1)”, in order to permit the establishment of a “commercial recreation establishment”.

For questions on these or other municipal matters, please contact (226) 773-1910 or Andrew@andrewdowie.ca

This week's Council meeting begins at 7pm. The full agenda can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=81

Delegations will be received this week from:

a. Tecumseh Ranger Rookies Major Baseball Team Re: 2016 Ontario Baseball Association (OBA) “A” Championship
b. Optimist Club of St. Clair Beach, Tony Corona, Fred Raby and David Lozinsky Re: Taste of Tecumseh and Club Initiatives
c. Tecumseh Thunder Senior AAA Baseball Club Re: 2016 Canadian National Championship
d. Cathy Copot-Nepszy, Chair of the Windsor-Essex Communities In Motion Re: Windsor-Essex Communities in motion All Star Award Presentation

Communications include:

a. City of Belleville, Re: Supporting Agricultural Experts in Their Fields. The City of Belleville is requesting support for their call to the Province to allow Certified Crop Advisors to conduct pest assessments even when they are also being compensated by manufacturers or retailers of pesticides.

b. County of Essex Accessibility Advisory Committee. The Tecumseh Accessibility Advisory Committee is asking to be authorized to attend the October 25, 2016 Essex County Accessibility Advisory Workshop, on October 25, 2016, in accordance with the Town’s Travel and Professional Development Policies.

REPORTS
1. Director Corporate Services & Clerk Re: 2017 December Holiday Schedule. It is proposed that Tecumseh Town Hall Offices close for the 2017 December Holiday Season from Monday, December 25, 2017, through to and including Monday, January 1, 2018.
2. Director Corporate Services & Clerk Re: 2017 Council Meeting Calender. It is proposed that four meetings of Council be cancelled: Tuesday, January 10; Tuesday, June 13; Tuesday, August 22; and Tuesday, December 26.
3. Director Corporate Services & Clerk Re: IESO Feed-In Tariff Program Version 5 Municipal Template
Resolution Request – Essex Energy Corporation. Essex Power is requesting endorsement of its Solar Panel project to be located at the Highway 3 Operations Centre.
4. Director Corporate Services & Clerk Re IESO Feed-In Tariff Program Version 5 Municipal Template Resolution Request - Solar Power Network. Solar Power Network is requesting endorsement of a Solar Panel project located at 2179 Fasan Drive.
5. Director Fire Services & Fire Chief Re: Fleet Enhancement (1990 Spartan Rescue #1). Permission to begin research for the replacement of the Spartan Rescue #1 vehicle is being sought. Funding for the eventual purchase is already accounted for in life cycle budgeting.
6. Director Parks & Recreation Services Re: Strategic Master Plan for Parks & Recreation Services 5 Year Update - Consultant Appointment. Administration recommends that Bezaire & Associates be contracted to update the Parks, Recreation & Trails Master Plan in the amount of $71,600 plus HST and to build an additional contingency fund of $20,000.
7. Manager Recreation Programs & Events Re: 2018 Senior Men's National Baseball Championships. Council is being asked to consider what to do with the Tecumseh Corn Festival in the event that the 2018 Senior Men's National Baseball Championships are awarded to Tecumseh.
- Option A: Status Quo – The 2018 Tecumseh Corn Festival remain scheduled at Lacasse Park the weekend prior to Labour Day (August 23 - 26, 2018).
- Option B: Change Date – The 2018 Tecumseh Corn Festival be moved to one week earlier (August 16-19, 2018) to accommodate the 2018 Canadian National Championships.
- Option C: Change Location – The 2018 Tecumseh Corn Festival be relocated to Lakewood Park to allow Lacasse Park to be available to host the 2018 Canadian National Championships.

For questions on these or any other Council matters please feel free to be in touch at 226-773-1910.

This week Council begins at 5pm with a special Policies and Priorities Committee meeting.  The packet can be found here.

We will begin with delegations.  Chris Hales, Chair, and Fred Stibbard, Member, Tecumseh Police Services Board member wish to speak regarding the Police Services Board Term of Appointment.  In 2014 Council appointed Mr. Stibbard to serve on the Police Services Board from 2015-2016 and Mr. Guy Dorion to serve from 2017-2018.  The Board has requested that Mr. Stibbard's appointment be extended to 2018 with the consequence that Mr. Dorion would have his pending appointment rescinded.  On August 9th Council previously received this request and made the decision at that time that it would not change the appointments.

Agenda items are as follows:

1.  Committee and Board Term of Appointments.  This report speaks to the various vacancies for committees and boards including the aforementioned pending change to the Police Services Board.  Applications are now available for the following:

• Committee of Adjustment
• Corn Festival
• Youth Advisory
• Senior Advisory
• Culture and Arts Advisory
• Heritage Committee
• Tecumseh Accessible Advisory (TAAC)
• Essex Power Corporation

2.  Examination of Urban Chicken Control & Rodent Complaints.  Administration is reporting that in response to growing concerns revisions to the Animal Control By-law are under way.  It also advises that Tecumseh's by-laws are silent on the matter of urban chickens whereas they are banned in many other area municipalities.  Options also include contracting for a rodent exterminator.  Introduction of a hard-sided garbage container requirement is recommended later in the agenda as part of Council's regular business.

3.  Travel Policy Amendment:  Administration proposes to recommend amendments to the Travel Policy intended to clarify when meal allowances and per diems are paid, and to grant payment of allowable expenses [ie: travel, accommodation, meal and per diems] following attendance at a job-related workshop/seminar and conference.  Right now expenses for municipal officials and employees are paid beforehand but under policy changes reimbursement would follow until after travel is completed to avoid reconciliations.  A flat rate for meals is supplied to staff to avoid the processing costs involved with receipting.  No reimbursement is currently offered nor proposed for incidentals incurred during travel to seminars and conferences.

4.  Municipal Drain Policy:  It is proposed to allow property owners requiring to contribute to drainage work to finance the work through the town at an interest rate of 1% over and above the administrative time spent on administering and managing these drainage loans.

5.  Corporate Credit Card Issuance & Use Policy #16.  It is proposed to allow Managers to be issued Credit Cards, to generally restrict any alcohol purchases (with some exceptions), to raise the credit limit for the Mayor and CAO, and direct reconciliation from user's regular pay when personal purchases are made.

6.  Summary of Draft New Sign By-law. The By-law is proposed to be changed to address inadequacies noted with the current by-law including the proliferation of temporary signs. Input is proposed to be sought from Council and from the Public with respect to any changes.

Beginning at 7pm, regular business of Council begins with the Agenda available here.

Delegations include:

• Gerry Orum and Beth Noakes from Dragon Boats For a Cure who are requesting that the event be consolidated to the north side of Lakewood Park.  Presently the Town does not allow any events to occur on the north side of Lakewood Park.
• John Matheson and Mike Varey, StrategyCorp will speak to the Ward Boundary and Council Structure Review.  No advance report is available unfortunately
• Tracy Pringle, Account Manager, MPAC, Municipal & Stakeholder Relations will speak to the 2016 MPAC assessments.  Some statistics are that the assessment increase is on average 4.1% for 2017 and similar annual increases in subsequent years, and that the average home value is $265,000.  Typical residences were a 4.2% increase ($265,000), condominiums 2,8% ($183,000) and waterfront properties 7.0% ($623,000).
• Kristi Koutros & Hannah Ruuth, Youth Advisory Committee; and Douglas Drouillard and Nancy Tenant, Senior Advisory Committee will speak to their 2016 Activity Report and 2017 Outlook.  An advance report is not available.

Association of Municipalities of Ontario, September 14, 2016:  Formula Allocation for New Federal and Provincial Clean Water Funding.  The funding model will be 50% Federal, 25% Provincial and 25% Municipal investment.  (For receipt)

Town of Amherstburg, September 14, 2016, Re: Municipal Nuclear Emergency Response Plan (MNERP).  Amherstburg is soliciting endorsement of their Nuclear Emergency Response Plan and for additional funding to allow compliance from the Province.

Recycling Council of Ontario, September 14, 2016.  Seeking proclamation of October 17 to 23, 2016, as ‘Waste Reduction Week’ in the Town of Tecumseh

Regular business is as follows:

1.  Corporate Services & Clerk:  Re: Ontario 150 Partnership Program Grant Application.  Council is being asked to support an Ontario 150 Partnership Program grant application for funding under the Priority Area of "Supporting Youth Entrepreneurship" with a total project cost of $20,000, including non-refundable HST; and that the Town’s 25% share of the Program cost in the amount of $5,000 be funded from the 2017 Youth Advisory Committee Forecast Budget.

2.  Financial Services Re: Ontario Infrastructure and Lands Corporation (OILC) Borrowing 2016. Council is being asked to borrow from Infrastructure Ontario a 1.59 % (estimated) 5 year amortizing debentures in the Principal amount of $284,000 for the financing of Burke/Outer/Morro Sanitary Sewer construction costs for 2016 which will allow the owners who will be using the sewers to pay their share of costs over a 5 year period.

3.  Parks & Recreation Services Re: Dragon Boat Festival Request - Lakewood Park.  This report responds to the Dragon Boats request and Administration is recommending continuing with the current practice of not allowing festivals on the north side of Lakewood Park.

4.  Planning & Building Services  Re: 2016 2nd Quarter Permit Report.  The construction value of permits over the quarter was $54,310,519, which is almost $19 million over the same period last year.  219 permits were issued, with the increases typically for new builds and home renovations.  Permits for multi-residential units are also significantly higher.

5.  Planning & Building Services  Re: Tecumseh Transit Service (TTS) January to June 2016 Status Report and Public Infrastructure Fund (PTIF) Overview.  Monthly ridership averages for the first six months of 2016 ranged from 85-99 riders per day, with a peak of 99 passengers per day in the month of February which is slightly less than last year.  The Tecumseh Mall stop handled 49% of all trips with next highest use stops being Tecumseh Road and Southfield, Zehrs, and at the Town Parking Lot on Tecumseh Road.  Most users are between 8am-9am and 3pm-4pm.  Revenue from first 6 months was $13,819

6.  Public Works & Environmental Services Re: Interim Paved Walkway Installation along County Road 42 - Preliminary Cost Estimate.  Cost for installation of a temporary pathway on County Road 42 in the vicinity of Tecumseh Vista School easterly until work is completed by the County would $400,000.  The County's project is expected to begin this year.  Therefore Administration is recommending not making the expenditure given that this work will be undertaken by the County shortly.

7.  Public Works & Environmental Services Re: Request for Approval by Resolution for Drainage Apportionment Agreement.  Administration is requesting approval of various drain apportionment (of costs) agreements be approved by Council.  These are negotiated agreements with benefitting residents to complete drainage works.

8.  Public Works & Environmental Services Re: Amendment to Refuse Control By-law 2003-40.  Council is being requested to endorse mandatory hard sided garbage containers to help alleviate rodent issues.

For further information on these and other matters feel free to contact me at 226-773-1910 or Andrew@andrewdowie.ca

Sadly I won't be able to supply a summary of this week's meetings.   However you can find the packets here:

Public Meeting PCM-ZBA 1415 Lesperance Road https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=54

Court of Revision 6:30pm https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=52

Regular Business 7pm https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=56

We will also be hosting two Official Plan open houses: Wednesday, September 14 from 4 to 8 pm at the Ciociaro Club and from 4 to 8 pm in Council Chambers on Thursday, September 15. 

This week Tecumseh Town Council meetings begin at 5pm.

The first is a Public Council Meeting dealing with the proposed rezoning of an area (21.6 ha) located at the north-east corner of 8th Concession and North Talbot Road. In the Official Plan it is planned to be residential development. The owner is proposing to change this to Business Park to facilitate an industrial development. The packet with full details can be found here:
http://town.tecumseh.on.ca/amserver/Public%20Council%20Meeting/2016-08/09-17-00/Agenda%20Package%20-%20Public%20Council%20Meeting_Aug09_2016.pdf

The second is a meeting giving consideration to the Drainage Report prepared by Baird AE, as reconsidered, for improvement of the East Townline Drain and to give an opportunity for affected landowners to speak to Council. The packet can be found here: http://town.tecumseh.on.ca/amserver/Public%20Council%20Meeting/2016-08/09-18-00/Agenda%20Package%20-%20Public%20Council%20Meeting_Aug09_2016(1).pdf

The regular business begins at 7pm featuring the following items. The packet can be found here: http://town.tecumseh.on.ca/amserver/Regular%20Council%20Meeting/2016-08/09-19-00/Agenda%20Package%20-%20Regular%20Council_Aug09_2016.pdf

Communications

1) Stephanie Cole requests that Council authorize that Prostate Cancer Awareness Month be promoted on the Town of Tecumseh’s website and social media sites. Administration is in concurrence.

Reports

1. Chief Administrative Officer, July 20, 2016, Report No. 06/16 Re: 2015-16 Strategic Priorities Progress Report. The CAO provides to Council a detailed update with respect to the strategic priorities identified by Council at the beginning of our term, indicating where various programs are at and what has been completed so far.

2. Director Corporate Services & Clerk, July 21, 2016, Report No. 22/16, Re: Call for 2016 Award Nominations. It is recommended that a Notice of Call for Nominations for the 2016 Dr. Henri Breault Community Excellence Award and Donald “Donny” Massender Memorial Volunteer Award, as well as the 2017 Senior of the Year Award (Awards), be placed on the Town’s website and Social Media, with consideration at the November 22nd meeting of Council.

2. Director Corporate Services & Clerk, July 21, 2016, Report No. 23/16 Re: Advisory and Statutory Committee Call for 2016 Applications
. The following recommendations are propoesd:

1. The resignation of Duncan Hind from the Committee of Adjustment be filled by way of a call for new members during the month of September.
2. That a further call for new members for the Seniors Advisory Committee and Youth Advisory Committee be received during the month of September.
3. That a current Council position on the Business Improvement Association be converted to a Business position and that this be advertised in September.
4. Direction on a request by the Tecumseh Police Services Board to retain the current community member for an additional two years rather than appoint the person previously selected by Council in 2017.
5. That a new Member Attendance policy be instituted wherein lack of attendance for 3 consecutive meetings would be deemed a resignation.

Nominations would be open to October 31st, 2016, and new members selected on November 22, 2016.

3. Director Corporate Services & Clerk, August 2, 2016, Report No. 24/16 Re: 2016 By-Election Councillor Ward 2 Update. The Clerk advises that Nomination Day has been established as Tuesday, August 30, 2016. Nominations may now be filed in person at any time during which the Clerk’s office is open, Monday to Friday, between 8:30 am and 4:30 pm, and on Nomination Day between 9:00 am and 2:00 pm. Election Day will be Friday, October 14, 2016 with polls closign at 8pm. The voting services will be supplied by Intellivote Systems.

4. Deputy Treasurer & Tax Collector, August 2, 2016, Report No. Re: Q2 2016 Budget Variance Report. Town Operations are currently on track for a small deficit of $9000 but a capital surplus of $10,000. Generally costs are in line with where they were expected to be.

5. Deputy Treasurer & Tax Collector, July 28, 2016 Report No. 14/16 Re: Taxes Receivable - June 2016
Tax arrears are in decline within the Town with $1,623,923 outstanding. Most of these are owing from residential properties. The ratio of arrears owing to amounts received is now lower than the Essex County and provincewide averages.

6. Manager Planning, August 2, 2016, Report No. 24/16 Re: Zoning By-Law Amendment, V.A.C. Management, 1415 Lesperance Road. Administration is recommending the hosting of a Public Meeting regarding the proposed rezoning of 1415 Lesperance Road on Tuesday, September 13th to permit the construction of a general/professional office building. Currently it is residential that doesn't normally allow this zoning notwithstanding that the site was formerly several businesses. It is intended to reconstruct a similar building as the previous one present had deteriorated to a point where reuse was not feasible.

7. Manager Planning, August 2, 2016, Report No. 25/16 Re: Town of Tecumseh New Official Plan, Sustainability Discussion Paper. This will be the final Official Plan Discussion Paper, providing an overview of sustainability and sustainable development.
It:

• Describes the current legislative authority and policy framework in effect for sustainability;
• Provides examples of various forms/methods of sustainable development;
• Identifies how sustainability is addressed within the other Discussion Papers that will form the basis of the new Official Plan;
• Fosters public participation through the release of this discussion paper. 

The document also speaks to recent reports and individual efforts to achieve sustainability within the past few years.

8. Manager Engineering Services, July 19, 2016, Report No. 41/16 Re: North Talbot Road Sanitary Sewer Outlet Amendment to the Main and Lateral Charges By-law (2011-103). Administration has determined that additional sanitary sewer servicing could be provided via the 8th Concession Road Sanitary Outlet Sewer than what was originally believed to be the case. Therefore it is recommended that a Public Information Centre to detail the charges to the additional property owners affected by the revisions in the North Talbot Road Sanitary Sewer service area be held and that an amending By-law be brought forward.

9. Director Public Works & Environmental Services, July 28, 2016, Report No. 44/16 Re: Tecumseh Gateway Signage on Highway 401. Administration is recommending that the Official Mark (i.e. the image of Chief Tecumseh on the maple leaf) of the Town be used for the future Highway 401 Gateway Signage rather than the Wordmark (found on the Water Tower).

For information on these or other items please contact me at 226-773-1910 or andrew@andrewdowie.ca

Council is beginning at 5pm this week.

The meetings begin with a Public Information Centre for the rezoning of a 19.9ha (49.1 acre) parcel of land on the north side of South Talbot Road and the 10th Concession. The request is for prohibit the construction of a new residential dwelling on the property (7258 South Talbot) as there is an existing home that is being severed off. Provincial policy does not allow for new home construction on agricultural lots. The packet can be found here https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=19

At 5:15pm we will host another Public Information Centre for the rezoning of a 1,000 square metre (10,764 square foot) property, the former St. Mark's Church Rectory, to allow for an addition to Lakeview Montessori School which will house an auditorium and gymnasium. Current zoning is Single Family Residential and the request is to zone as Commercial but with a site-specific designation not allowing any other type of use should it cease to be a school. One letter, from Sandra and Stephen Crouse, was received expressing concerns about traffic consideration and waste management. The full packet can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=21

At 6pm the Court of Revision will sit to consider whether or not to assess the property owners identified by the Drainage Report for the West Branch of the Delisle Drain for the charges contained therein. One delegation, Mr. Charles McLean, has registered to speak. The full packet can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=18

At 7pm the Regular Meeting of Council begins. The full packet can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=23

Linda Proctor, Chair of the BIA Fall Into Health Day Fair and Paula Rorai, BIA Coordinator will be present to speak as delegations with respect to the proposed Fall Into Health Day Fair.

Communications to Council include:
a. College of Physicians & Surgeons of Ontario, July 11, 2016 Re: Call for Nominations for the 2017 College of Physicians & Surgeons of Ontario Council Award. The College wants to honour physicians whose performance in these roles is outstanding, recognizing that individual physicians will demonstrate more extensive expertise in some roles than in others.

1. City of Windsor, July 07, 2016 Re: Excessive Idling of Vehicles Resolution. The City of Windsor is asking for a regional standard for the idling of vehicles of 3 minutes and therefore is requesting that Town Council adopt same. Administration is asking that the issue be referred to the Public Works & Environmental Services Department for review and recommendation.
2. Westray Law Resolution, June 10, 2016. The United Steelworkers are asking for Council to endorse a resolution stating support for a campaign to urge the Attorney General and Labour Minister for Ontario to ensure that:

• Crown attorneys are educated, trained and directed to apply legislative amendments enacted following the Westray Mine disaster;
• Dedicated prosecutors are given the responsibility for health and safety fatalities;
• Police are educated, trained and directed to apply the Westray amendments;
• There is greater coordination among regulators, police and Crowns so that health and safety regulators are trained to reach out to police when there is a possibility that Westray amendment charges are warranted. 

Administration is recommending adoption of this resolution.

REPORTS

Director Corporate Services & Clerk, July 19, 2016, Report No. 21/16 82 - 85 Re: By-Election for the Office of Councillor Ward 2. The Clerk advises that for the Ward 2 By-Election, Nomination Day will likely be established as soon as Tuesday, August 30, 2016, and Election Day as Friday, October 15, 2016 by Internet and Telephone Voting.

Deputy Clerk, July 6, 3016, Report No. 20/16
Re: Cat Spay & Neuter Voucher Program and Cat Intake Program BiAnnual Update. The Deputy Clerk advises that of the initial 86 Feral Cat Vouchers, 73 have been issued and 13 vouchers are remaining. Nine (9) vouchers were made available for Low Income Owned Cats, however, none were issued. 34 vouchers are so far unused and will expire on August 13, 2016 at which time they will be made available to the public once again, as well as the 9 Low Income Vouchers should they not be solicited prior to September 1, 2016

Deputy Treasurer & Tax Collector, July 19, 2016, Report No. 12/16
Re: 2017 Business Plan & Budget Timetable. The Deputy Treasurer proposes to schedule budget deliberations as follows:

• Council consultation September 13, 2016
• Public engagement September 13 to September 30, 2016
• Table proposed Business Plan & Budget November 8, 2016
• Council deliberations TBD week of November 21, 2016
• Council deliberations TBD week of November 28, 2016
• Council consideration & adoption December 6, 2016

Manager Recreation Programs & Events, July 7, 2016, Report No. 21/16 Re: Tecumseh BIA's Fall Into Heath Day Event

Administration is recommending that the Fall Into Health event be granted relief from Noise By-law 2002-07, as amended, in order to permit the Tecumseh Business Improvement Area to operate loud speakers or sound amplifying equipment on Sunday, September 25, 2016 from 11:00 a.m. to 4:00 p.m. for background music and event announcements; and that the Tecumseh Business Improvement Area be granted an exemption from the Town’s Sign By-law starting August 29, 2016 to permit them to advertise the Fall Into Health Day event in consultation with the Parks Department and Planning Department

Manager Planning, July 19, 2016, Report No. 19/16 Re: Site Plan Control Approval, Briadco Tool and Mold, 5605 Roscon Industrial Drive

Administration is recommending that the Site Plans supplies for construction of a 725 square metre (7,800 square foot) industrial addition, along with associated on-site works, to an existing 2563 square metre (27,591 square foot) industrial building located on the west side of Roscon Industrial Drive (5605 Roscon Industrial Drive), be approved, subject to securities being deposited with the Town and that storm water retention calculations are approved by the Town.

Director Planning & Building Services, July 19, 2016 Report No. 20/16 Re: CIP Grant Program - Valente Development Corporation - Carmelita Court.  

Administration is recommending that $150,000 be reallocated from the New Lifecycle Issues Reserve to the Community Improvement Plan Reserve, and that the Carmelita Court development be issued a Development Charges Grant for a total amount of $80,003 toward the construction of three 3-unit residential dwellings and one 4-unit residential dwelling. These will be townhomes on the west side of the property.  Administration is recommending approval as there has been significant momentum with CIP projects this year, and funding would otherwise be exhausted.

Manager Planning, July 14, 2016, Report No. 21/16 Re: Plan of Condominium - Redline Revisions - Gridlock Solutions (Petretta) - 250 Manning.

Administration is recommending a technical survey approval with respect to allowing the 36 underground parking units to be sold to any resident of the condominium apartment building rather than assigning them to a specific dwelling unit, which is consistent with the process followed for the condominium apartment building constructed during Phase 1.

Manager Building Services & Chief Building Official and Manager Facilities, June 24, 2016, Report No. 22/16
Re: Building - Five (5) Year Capital Projects Report

Administration recommends the following upgrades for 2016:

a) Golden Age Community Centre - Roof Repair $ 81,000
b) Lacasse Park Baseball Building - Double Door Replacement $ 5,000
c) Lacasse Park Washroom - Entrance Replacement $ 5,000
d) Lakewood Park Former Pro Shop – Exterior Work $ 10,000
e) OPP Station – Roof Repair, Mechanical Unit Replacement & Interior Work $ 142,000
f) St Mary's Park Equipment Building – Building Replacement $ 20,000
g) Cada Library - Exterior Work $ 4,000
TOTAL $ 267,000

Administration also recommends the following work in future years be planned for:

2017 - $321,000
Cada Library - Remove and replace mechanical units. $ 40,000
Tecumseh Town Hall - Remove and replace flooring. $ 52,000
Fire Hall Number 1 - Remove and replace roof system. $ 83,000
Lacasse Park Grandstand - Condition assessment engineering study to confirm structural condition
$ 10,000
Lacasse Water Services Building - Remove and replace roof system. $136,000

2018 - $72,000
Lacasse Public Works Garage - Remove and replace roof system, mechanical units, flooring, interior painting and exterior work. - $72,000

2019 - $64,000
Green Acres Park Community Centre - Remove and replace flooring. $28,500
St. Mary’s Park Washroom/Shelter - Remove and replace roof system, interior painting and exterior work. $5,100
Golden Age Community Centre - Remove and replace flooring. $16,000
McCord Storage Barn - Remove and replace roof system. $14,400

2020 - $305,000
Tecumseh Town Hall - Remove and replace roof system, mechanical units, interior painting and exterior work. Heating/cooling units. Interior finish (painting, wallpaper etc.). $305,000

Manager Planning, July 21, 2016, Report No. 23/16 Re: Tecumseh New Official Plan, Parks and Open Space Discussion Paper, July 2016.

The Parks and Open Space Discussion Paper includes the following key recommendations:

• Parks and open space polices need to be incorporated into the new Official Plan that provide a common and consistent policy approach Town-wide while having regard to more specific design issues as enunciated in a number of Secondary Plans;
• Updated parkland dedication policies to be consistent with current Provincial Policy Statement policies and Planning Act requirements;
• Incorporate appropriate parks and multi-use pathway policies from the Town’s Parks and Recreation Master Plan related to:
  • Parkland Provisioning Standards;
  • Cash-in-Lieu of Parkland;
  • Parkland Acquisition;
  • Parks Design; and
  • Trail Design and Connectivity;
• Identify the future location of proposed parks and trails consistent with the various Secondary Plans and the Parks and Recreation Master Plan to ensure the long-term objectives with respect to the location and size of parks are met as well as ensuring the protection of the various corridors for the ultimate development of an appropriate trail network over time;
• Incorporate design criteria policies (in the Urban Design Guidelines section) for parks, recreation facilities and trails.

Director Public Works & Environmental Services, July 8, 2016 Report No. 15/16 Re: LAS Sewer and Waterline Warranty Coverage for Residential Homeowners.

Administration is recommending that the Local Authorities Service (LAS) Sewer and Water Line Warranty Program offered to homeowners by Service Line Warranties of Canada (SLWC), be endorsed and that program availability be communicated. (This program can be considered similar to insurance for your sewer and water connections.)

Manager, Water & Wastewater, July 21, 2016, Report No. 42/16 Source Protection Municipal Implementation Fund Amending Agreement No. 2 – Additional Flexibility of Activities and Timelines.

The Province has authorized additional funding to reimburse the municipality for more of its costs in carrying out Source Protection Plan activities.

For more information on these or other items please feel free to contact me at 226-773-1910 or andrew@andrewdowie.ca