This week, Council begins at 6pm with a meeting to consider Repairs and Improvements to the 7th Concession Drain which links North Talbot Road to County Road 46 just east of Walker Road. You can find the packet here.
The regular meeting begins at 7pm. You can find the packet here.
a. Tecumseh Fire and Rescue Services, Volunteer Firefighters Dan Redmond and Bassem Baalbaki
Re: Ultimate Fun Firefighter Challenge
b. St. Clair Beach Optimist Club
Re: Cheque Presentation to Tecumseh Fire Services for Summer Junior Fire Camp Overalls
c. Essex Region Conservation Authority, General Manager/Secretary-Treasurer Richard Wyma, & Chair Rick Fryer Re: 2016 Annual Report and 2017 Activities. The annual report is detailed in the meeting packet.
COMMUNICATIONS FOR INFORMATION
a. The Corporation of The United Townships of Head, Clara & Maria Re: Building Code Changes. The request is for the Province to reconsider the requirement to have septic systems pumped every 5 years.
b. Essex County Agricultural Hall of Fame Re: Agricultural Hall of Fame Annual Meeting/Induction. The letter advised that the Annual General Meeting for the organization was held on Monday, March 6th and the Induction Ceremony for the Agricultural Hall of Fame will be held on Thursday, April 6th at 7pm, Harrow Exhibition Hall.
c. Ministry of Education Re: Pupil Accommodation Reviews and Support for Education in Rural and Remote Communities. The letter describes the Province of Ontario's position with respect to school closures and repurposing of closed school buildings.
d. MPAC Re: Assessing Properties in Proximity to Industrial Wind Turbines. MPAC advises that it believes that its set assessment values in the vicinity of industrial wind turbines is appropriate and that land values have not decreased due to their presence.
e. MPAC Re: 2017 Municipal Stakeholder Research
. MPAC advises that it will be consulting with municipal officials to build its next four-year strategy in anticipation of the next reassessment in 2020.
COMMUNICATIONS ACTION REQUIRED
a. Operation Life Saver Re: Rail Safety Week. Administration recommends that Operation Lifesaver’s request to promote Canada’s 15th annual Rail Safety Week, to be held from April 24 to 30, 2017 and to raise awareness
about rail safety, highlighting the ongoing commitment of communities along with rail companies, in making Canada’s rail network even safer, be supported.
b. Township of Zorra Re: Automated External Defibrillators Policy for Installation in Ontario Schools. Administration recommends that the resolution of the Township of Zorra requesting the Premier, and Minster of Education, develop a policy that enables all schools and school boards in Ontario, that allows individual elementary and secondary schools to have an AED installed in their schools, as soon as possible for the safety of our children, be supported.
c. Association of Municipalities Ontario Re: 2017 Asset Management Symposium. Administration recommends that the Members of Council be authorized to attend the 2017 Asset Management Symposium in Toronto, on April 4 and 5, 2017, in accordance with the Town’s Travel and Professional Development Policies.
d. Windsor International Airport Re: Canadian Forces Snowbirds. Administration recommends that a letter be sent to the Canadian Air Division Headquarters National Defence advising of the Town of Tecumseh’s support for the Canadian
Forces Snowbirds and other Royal Canadian Air Force aircraft, to fly past the Town of Tecumseh, as low as 500 feet, as part of their air display event at Windsor International Airport on May 27-28, 2017.
Chief Administrative Office
1. Chief Administrative Officer, Report No. 03/17 Re: Strategic Priorities 2017-2018. Council met earlier this year to discuss its strategic priorities for the remainder of our term of Council. The revised report of our five strategic priorities is presented tonight for adoption. They are:
- Smart Growth: Make the Town of Tecumseh an even better place to live, work and invest through a shared vision for our residents and newcomers.
- Sustainable Infrastructure: Ensure that the Town of Tecumseh’s current and future growth is built upon the principles of sustainability and strategic decision-making.
- Health and Wellness: Integrate the principles of health and wellness into all of the Town of Tecumseh’s plans and priorities
- Continuous Improvement: Steward the Town’s “continuous improvement” approach to municipal service delivery to residents and businesses.
- Good Governance: Demonstrate the Town of Tecumseh’s leadership role in the community by promoting good governance and community engagement, by bringing together organizations serving the Town and the region to pursue common goals.
2. Acting Chief Administrative Officer, Report No. 04/17 Re: Ward Boundary & Council Structure Review -
Supplementary Report. The final report is proposed. Ward 2 is proposed to extend westerly to Centennial and Revland. The remainder of Ward 1 would be split at St. Thomas. Ward 3 is renumbered to Ward 4 and is truncated at the Canadian Pacific Railway. Ward 4 is renumbered to Ward 5 and gains the territory between the Canadian Pacific Railway and County Road 42.
Fire & Rescue Services
1. Director of Fire Services & Fire Chief, Report No. 04/17 Re: Ultimate Fun Firefighter Challenge Station 2 – May 13, 2017. Administration is recommending waiving fees for the Training Tower rental for this event, which will take place on Saturday, May 13, 2017, at Fire Station #2 on Walker Road.
Public Works & Environmental Services
1. Drainage Superintendent, Report No. 17/17 Re: West Branch Delisle Drain – Tender Award. A tender for the West Branch Delisle Drain improvements in the amount of $120,655 excluding HST, is proposed to be awarded to Murray Mills Excavating & Trucking (Sarnia) Ltd. The cost of this drain improvement will be borne by benefitting residents.
For questions on these or other municipal matters please contact me at 226-773-1910 or email@example.com
Council begins at 6pm with a meeting to receive feedback regarding the use of Shipping Containers within Town limits. The full packet can be found here.
Administration is recommending prohibiting permanent shipping container use in residential and commercial areas, but would allow for industrial storage use as follows:
- Shall only be permitted as accessory structures in industrial zones
- Shall not be used for human habitation, office use, display, advertising, screening or fencing;
- Shall only be located in the side yard or rear yard provided it:
- is screened from view from the street and abutting properties zoned other than industrial;
- complies with the lot coverage and accessory buildings and structures setback requirements of the zone;
- is not located in any required parking areas or landscaped buffer;
- shall be included in the calculation of lot coverage;
- shall not exceed a height of 3.0 metres and a length of 12.0 metres and shall not be stacked one on top of the other;
- the maximum number of shipping containers for accessory storage purposes on any property shall be limited to two unless the shipping containers are used in the transportation of goods and materials in which case no maximum shall apply;
- shall comply with the requirements of the Ontario Building Code.
Regular business begins at 7pm. The meeting packet can be found here.
- Western Secondary School, Matt Sanders, Vice Principal and Dawn Garvey, Cooperative Education Teacher Re: Outstanding Commitment to Western’s Coop Program
- Essex Power Corp, Joe Barile, General Manager Re: Youth in Community Fund
- 2017 Proposed BIA Budget Candice Dennis, Chair, Tony Nehme, Vice Chair and Paula Rorai, Coordinator
- Dartis Willis, President & CEO Re: Windsor Express
COMMUNICATIONS FOR INFORMATION
a. Windsor-Essex County Health Unit Re: Opioid Addiction and Overdose. The Windsor-Essex County Board of Health supports the recommendation from the Middlesex-London Health Unit to better inform Canadians about the risks of opioids, improve prescribing practices, reduce easy access to unnecessary opioids, support better treatment options, and improve the national evidence base.
COMMUNICATIONS ACTION REQUIRED
a. Windsor-Essex County Health Unit, Re: Smoke-Free Ontario Amendment Act, 2016. Administration is recommending that for Marijuana Controls under Bill 178 THAT The Tecumseh Council support the position of the Windsor-Essex County Board of Health and Simcoe Muskoka District Health Unit recommending the enactment of the Smoke-free Ontario Amendment Act which received Royal Assent on June 9, 2016, as well as their suggestion to include medicinal and recreational marijuana as a prescribed substance within the regulations.
b. Ontario Invasive Plant Council & Essex Region Conservation Authority, Re: Invasive Plant Management Workshop THAT the Mayor and Members of Council be authorized to attend the Creating an Invasive Plant Management Strategy in Essex, Thursday, March 9, 2017, in accordance with the Town’s Travel and Professional Development Policies. Administration is recommending that Council be authorized to attend this session.
c. City of Hamilton, Re: Request for Legislation to Establish Updated Guidelines for Ward Boundary Reviews and to Create an Independent Body to Conduct those Reviews. Administration is recommending that the resolution of Hamilton City Council requesting the Province to develop legislation to establish updated guidelines for ward boundary reviews and to create an independent body to conduct the reviews, taking into consideration the principle of effective representation and having sensitivity to the relevant interest of Ontario’s rural and urban communities, be supported.
a. Youth Advisory Committee February 13, 2017. The Committee discussed its 2017 plans including hosting a job fair, hosting a mock Council meeting, setting up a Corn Festival booth and a sponsored skate at Tecumseh Arena.
b. Heritage Committee February 13, 2017. The Committee made progress with respect to the Heritage Property listing and is developing ideas for Heritage Week in 2018.
c. Cultural & Arts Advisory Committee February 13, 2017. The Committee spoke regarding the l'Essor-Tecumseh Arts Centre signage and participation in the Ontario 150 Mosaic project.
a. Fire & Rescue Services
1. Director Fire Services & Fire Chief, Report No. 03/17 Re: Tecumseh Fire Services Lock Box Program Fee. Administration is proposing that the Tecumseh Fire Services Lock Box Program (where spare keys are affixed to a locked box outside of the facility) be increased to $225.00 (taxes included), per Lock Box, given that the cost to acquire the box and install the box now exceeds the cost of the fee.
b. Parks & Recreation Services
1. Manager Recreation Programs & Events, Report No. 01/17 Re: Essex Power Youth In Community Fund. Essex Power is supplying $10,000 to the Town of Tecumseh for youth programming delivered by the Town.
c. Planning & Building Services
1. Manager Planning Services, Report No. 05/17 Re: Site Plan Control, 1808250 Ontario Limited - C/O Rosati Construction, 5515 Roscon Industrial Drive. Council is being asked to consider approving an addition to an industrial building at 5515 Roscon Industria Drive.
2. Manager Planning Services, Report No. 06/17 Re: Site Plan Control, Beach Grove Golf Club, 14134 Riverside Drive. Council is being asked to approve the demolition and replacement of the Pool House, as well as paving of the gravelled parking area, at Beach Grove.
d. Public Works & Environmental Services
1. Manager Water & Wastewater, Report No. 10/17 Re: Drinking Water Quality Management System Operational Plan Version 7. Provincial law requires that our drinking water operational plans be updated in accordance with present day regulations. The updated plan is presented for Council approval.
2. Drainage Superintendent, Report No. 11/17 Re: West Branch Delisle Drain - Tribunal Decision. It is recommended that Council adopt an amended Drainage Report and specifications for the West Branch Delisle Drain as prepared by Mr. Gerald Rood, P.Eng., of Rood Engineering Inc., dated April 28, 2016. There was an appeal to the original fee schedule that questioned the distribution of costs between newly severed properties subsequent to the original apportionment of costs and that appeal was sustained.
3. Manager, Engineering Services, Report No. 12/17 Re: 8th Concession Road Trunk Sanitary & Watermain, Phase 1 Tender Award. Administration is recommending that the tender for the 8th Concession Road Trunk Sanitary & Watermain, Phase 1 project in the amount of $3,418,000 excluding HST be awarded to Coco Paving Inc. Because the project is under budget, the surplus is proposed to be allocated to the Road Lifecycle Reserve – increase from $1,382,440 to $1,413,413, the Watermain Reserve Fund – decrease from $1,093,315 to $1,002,982, Wastewater Sewers Reserve Fund – decrease from $2,246,650 to $1,549,615, and Bridge Lifecycle Reserve – increase from $0 to $98,442
4. Manager Water & Wastewater, Report No. 13/17 195 - 222 Re: Ministry of the Environment and Climate Change, Inspection Report, Tecumseh Distribution System. Administration advises that the Ministry has inspected and approved Tecumseh's Water Distribution System.
For further information on these or other municipal matters please contact me at 226-773-1910 or firstname.lastname@example.org.
Council begins at 7pm this week. You can read the full packet here. The following items will be discussed:
COMMUNICATIONS FOR INFORMATION
a. Simon Bélisle, Program Manager, Great Lakes and St. Lawrence Cities Initiative. Tecumseh is invited to participate in the Water Utility Energy Challenge, a competition between water utilities in the Great Lakes Basin to reduce energy‐related pollution emissions in water distribution systems. We would have free access to two new state of the art technologies, the Locational Emissions Estimation Methodology (LEEM) and the Polluting Emission Pump Station Optimization (PEPSO), to help track, control and reduce energy consumption and optimize pumping systems free of charge as part of the challenge. No action is recommended.
b. Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs re: Renewed Community-Focused Rural Economic Development (RED) Program. This program is intended to help rural communities become better positioned to attract investment, retain and create jobs, and sustain a highly skilled workforce. The renewed RED program is part of a range of initiatives that address infrastructure, health care, education and other issues of importance to rural Ontario residents.
c. Patrick Brown, MPP Re: Natural Gas Expansion in Ontario. MPP Brown advises that the Progressive Conservative caucus unequivocally supports natural gas distribution expansion in the Province of Ontario in opposition to current provincial directive.
d. Township of Montague. Re: Funding for Internet Connectivity for Libraries in Ontario. The Township of Montague requests that funding for rural internet connectivity be maintained.
e. Dave Hemingway, Reporter, The Landowner and Municipality of Central Huron Re: Industrial Wind Turbine Health Issues. This letter/article speaks to a recent solar development in the Goderich area and area resident opposition.
f. County of Essex Re: Essex County Council Library Board Refund of Surplus Funds. Essex County advises that the operating surplus arising from the workers' strike will be placed in reserves until such as time as the overall savings net of costs can be quantified and further direction will be supplied at that time.
g. Samaritan's Purse International Relief Re: Samaritans Purse Canada Flood Recovery Deployment for Tecumseh and Windsor. Samartian's Purse, who helped residents free of charge during last fall's flooding event, expresses their thanks for support during their operations helping the community.
h. Municipality of Neebing Re: Carbon Tax Credits for Municipalities. Neebing requests the Premier, the Minister of Finance and the Legislature, when considering the policies associated with carbon taxes and carbon tax credits, accrue any carbon tax credits applicable to tax-exempt private properties within Ontario municipalities, to the Municipality in which the land is situated, rather than to the property owner.
COMMUNICATIONS ACTION REQUIRED
a. Ontario Heritage Trust Re: Heritage Week 2017. The Ontario Heritage Trust requests that the week of February 20-26, 2017, be proclaimed as Heritage Week in the Town of Tecumseh.
a. Police Services Board January 12, 2017. The current chair and vice-chair will continue their terms of office until 2018. OPP report an increase in calls originating from retirement and long term care homes. The RIDE program this year was also notable for Essex County leading the province in licence suspensions.
b. Heritage Committee January 16, 2017. Jerome Baillargeon becomes Chair and Ian Froese continues as Vice-Chair. Completion of the Heritage Registry is the main priority for 2017.
c. Cultural & Arts Advisory Committee January 16, 2017. Marian Drouillard becomes Chair and Rhonda Dupuis becomes Vice-Chair. There will be a formal unveiling of the Tecumseh-l’Essor Arts Centre Auditorium Sign on April 29, 2017.
d. Youth Advisory Committee January 17, 2017. Hannah Ruuth becomes Chair, Paytin Gardner becomes Secretary and Andre Ducharme becomes Treasurer.
e. Senior Advisory Committee January 26, 2017. Doug Drouillard becomes Chair, Paul Morand becomes Vice-Chair.
f. Corn Festival Committee January 26, 2017. David Lozinsky remains as Chair and Tony Corona remains as Vice-Chair.
1. Deputy Treasurer & Tax Collector, Report No. 01/17 - Re: Taxes Receivable - December 2016. Tax receivables as a percentage of tax levies decreased to 5.0% at December 2016. 585 properties are in arrears representing $2,346,000. Residential arrears have increased moderately while Commercial and Industrial arrears have decreased significantly.
Fire & Rescue
1. Director Fire Services & Fire Chief, Report No. 02/17 Re: Tecumseh Fire Services 2016 Year End Overview. In 2016, loss fires included: 6 garage / barn, 3 vehicle, 2 house / deck, 1 oven (residential), 1 industrial machine & 1 dumpster fire. Six no loss fires were also recorded that included three grass/ditch fires, two garbage/construction bins and one lawnmower fire.
Planning & Building
1. Manager Planning Services, Report No. 01/17 Re: Annual Status Report on the Tecumseh Transit Service for 2016. Total ridership this past year was 27,003 (see Figure 1 below). This figure represents a 1,843 decrease in ridership from 2015 when total ridership was 28,846, and is the lowest yearly total since 2011. Decreases were mainly at Tecumseh Mall and the Corn Festival. Tecumseh Mall accounted for just under half of the passenger trips, followed by Southfield Drive, the Tecumseh Road/Tecumseh Medical Centre, the Zehrs Plaza, the municipal parking lot on Tecumseh Road (at St. Anne’s Street), East Pointe Trails Plaza/Sobey’s Plaza and Cada Library/L’Essor Secondary School. A new kneeling bus is set to be purchased this year.
2. Manager Planning Services, Report No. 02/17 Re: Official Plan and Zoning By-Law Amendments, 2253246 Ontario Inc., 11957 Tecumseh Road - Proposed Five-Storey/44- Unit Apartment Building. Administration proposes the scheduling of a public meeting, to be held on Tuesday, March 28, 2017 at 6:00 p.m. to discuss the impacts of building an apartment building at this location, on Tecumseh Road just west of Shawnee.
3. Manager Planning Services, Report No. 03/17 Re: Site Plan Control Approval, BK Cornerstone / Vortex Snow Removal Inc. - 13405 Desro Drive. Administration is recommending that the site plan developed for 13405 Desro Drive which involves an industrial addition to the building and second story be approved.
4. Manager Building Services & Chief Building Official, Report No. 04/17 Re: 2016 Year End Permit Report. Construction value is reported at $51,359,667 which is $3,821,368 lower than the $55,181,035 construction value reported last year. A total of 100 new dwelling unit permits were issued, which resulted in 106 new residential units, compared to 106 new residential units for the same period in 2015. The number of permits is up by 224, partly due to the installation of a significant number of backwater valves.
Public Works and Environmental Services
1. Director Public Works & Environmental Services, Report No. 09/17 Re: Amendment to Refuse Control By-Law 2003-40. Administration is recommending approval of a model exempting rural properties from the hard-sided garbage container by-law that was directed by Council.
NEXT MEETING will be held on Tuesday, February 28, 2017 6:00 pm, for a Public Council Meeting regarding changing the zoning by-law to allow Sea Containers followed by our 7:00 pm Regular Council Meeting.
For questions on these or other municipal issues please contact me at email@example.com or 226-773-1910.
This week, Tecumseh Town Council begins meeting at 5:30pm.
The first meeting will address the Ward Boundary and Council Structure review. It is recommended that a new layout for wards be adopted which splits Ward 1 into 2 separate wards. Ward 1 would be north of St. Thomas Crescent and west of Centennial Drive. Ward 2 would be north of Tecumseh Road and east of Centennial Drive and Green Valley Drive, Ward 3 would be north of County Road 22 to St. Thomas Crescent and west of Green Valley Drive, Ward 4 would be south of County Road 22 to Intersection Road (Canadian Pacific Railway east of Lesperance) and Ward 5 would be south of Intersection Road / CPR. The remainder of the Council structure in terms of number of Councillors and voting methods are proposed to remain intact. You can read the report here.
The second meeting beginning at 6:30pm is a statutory public meeting that will allow an agricultural severance at 6485 Holden Road to proceed. To comply with provincial policy, the severed parcel needs a rezoning to prohibit having a new residence constructed on the property. You can read the report here.
The main meeting begins at 7pm. You can read the full packet here. The following will be discussed:
Resident Jan Czubernat will appear as a delegation to speak about the 2017 Budget and Content
Council will receive the following communications:
- Essex Region Conservation Authority 2017 Draft Budget: 30 Day Notice to Member Municipalities. This year's ERCA budget contains a levy increase of 34 cents per household.
- Honourable Eleanor McMahon, Minister of Tourism, Culture and Sport Re: Ontario 150 Partnership Program Application. The Government of Ontario will provide The Town of Tecumseh with up to $15,000.00 over fiscal year 2016-17 and fiscal year 2017-18 to support the Tecumseh Youth Entrepreneur Engagement Program. Great news!
- Association of Municipalities of Ontario Re: AMO's 2017-18 Strategic Objectives. AMO describes several of their files ongoing for the forthcoming year.
- Dillon Consulting Limited Re: Tecumseh Transportation Master Plan Notice of Completion. Comments are being received until February 25, 2017.
- Municipal Property Assessment Corporation Re: MPAC 2016 Assessment Update. Assessment values increased for most classes across Tecumseh. For residents, assessments generally increased by 16.3% between 2012 and 2016. For 2017, the increase will be on average 3.8%.
- Federation of Canadian Municipalities Re: FCM Board Vacancy for Ontario. This vacancy is open to members of Council.
- Honourable Chris Ballard, Ministry of Housing Re: The Promoting Affordable Housing Act, 2016. This legislation will allow municipalities to mandate a certain amount of affordable housing as part of new developments.
Council is being asked to endorse the following:
a. Town of Fort Frances, Re: Resolution to Address the Inequity in Property Taxation on Railway Right-of-Way's Collected by Municipalities in Ontario THAT the Town of Fort Frances’s Resolution No. 682 regarding the inequity in property taxation on railway right-of-way’s collected by municipalities in Ontario be supported. The argument is that railways are not paying their fair share of taxes to municipalities in comparison to other jurisdictions.
b. Windsor Essex County Health Unit, Re: Publicly Funded Dental Health Programs for Adults with Low Incomes. THAT the Windsor Essex County Health Unit’s Board of Directors resolution endorsing the importance of oral health as part of overall health and recommending the Province of Ontario expand publicly funded oral health programs to include low income and vulnerable adults and seniors, similar to what is offered to children through Ontario’s Healthy Smiles program, be supported.
c. Township of Zorra, Re: Rural Hydro Rates THAT the December 6, 2016, resolution of the Council of the Township of Zorra requesting the Province of Ontario to re-evaluate the structure of hydro in terms of access to delivery and implement structural changes to address the unfair practice of charging more for delivery to rural residents, be supported. This is basically asking for a rebalancing of urban versus rural distribution charges on hydro bills.
a. The Police Services Board December 7, 2016 - The Police Services Board reports that Tecumseh operations will now be overseen by Staff Sgt. Brad Sakalo
b. Policies & Priorities Committee Decemeber 13, 2016 - Tecumseh Council reaffirms its intention to transfer the Tecumseh Corn Festival to a standalone body no longer directly operated by the Town.
a. Chief Administrative Officer
1. Chief Administrative Officer, Report No. 01/17 118 - 133 Re: 2015-2016 Strategic Priorities Progress Report. This report details the progress that Administration has made with respect to Council's stated strategic goals.
b. Corporate Services & Clerk
1. Director Corporate Services & Clerk, Report No. 02/17 134 - 144 Re: Essex Region Greenway Trail Extension, Land Acquisition from Roberto & Marco Di Natale. Administration is seeking Council approval to complete the expropriation of land from these property owners to complete the ERCA Greenway trail.
c. Fire & Rescue Services
1. Director Fire Services & Fire Chief, Report No. 01/17 Re: 2017 Fire Five (5) Year Capital Projects Plan. Administration is requesting $89,700 in purchases this year as follows: (a) 4 Swiss Phone pagers $ 2,800 (b) 4 firefighter helmets $ 1,900 (c) 4 sets of firefighter bunker gear $ 10,000 (d) Cascade SCBA Station #2 $ 75,000
d. Information & Communication Services
1. Director Information & Communication Services, Report No. 01/17 Re: 2017-2021 ICS Lifecycle Works Plan. Administration is requesting approval of $172,000 for the following:
- PC Replacements 40,000 $
- Network Upgrades 20,000 $
- Misc. Software 3,000 $
- Street Photos 10,000 $
- Video Surveillance 6,000 $
- A/V Systems 10,000 $
- Records Management 20,000 $
- Website Accessibility Assessment 3,000
- Microsoft Office 30,000 $
- Email/SQL Server Upgrade 15,000 $ (Previously Approved and Funded)
- Phone System 60,000 $ (Previously Approved and Funded)
- Issue Tracking Software 30,000 $
e. Public Works & Environmental Services
1. Director Public Works & Environmental Services, Report No. 55/16 Re: Waste, Organics and White Goods Collection - Tender Results, and
2. Manager Roads & Fleet, Report No. 05/17 Re: Waste, Organics and White Goods Collection Tender Negotiated Contract with Windsor Disposal Services. As noted at our previous meeting, there was a significant cost overrun with respect to solid waste collection costs. Administration has negotiated further adjustments and is requesting approval of a contract with Windsor Disposal Services in the amount of $587,919.73.
3. Manager Engineering Services, Report No. 01/17 Re: Amendment to the 2017-2021 PWES Capital Works Plan Revised 2017 Asphalt Program. Administration is recommending that Arlington Boulevard be resurfaced this year and resurfacing of Fasan Drive be deferred to a future year.
4. Manager Water & Wastewater, Report No. 02/17 Re: Tender Result: 2016 Elevated Water Tower Illumination - External Lighting. Administration recommends cancelling the project to illuminate the Tecumseh Water Tower as costs significantly exceed the expected price.
5. Drainage Superintendent, Report No. 04/17 Re: East Townline Drain (Pike Creek Outlet) - Tender Award. Administration recommends that the tender for the Repair and Improvement of the East Townline Drain in the amount of $49,099.97 excluding HST, be awarded to H.E. Construction Inc.
6. Manager Water & Wastewater, Report No. 06/17 Re: 2016 Annual Summary Report - Distribution System. Administration recommends adoption of the Annual Summary Report for the Tecumseh Distribution System (260004969) for the Year 2016, as prepared in accordance with the Safe Drinking Water Act, O. Reg. 170/03, Schedule 22 Summary Report, and that the Annual Summary Report be made available for public viewing through the Town of Tecumseh website.
7. Drainage Superintendent, Report No. 07/17 Re: Request for Repair and Improvements to a Municipal Drain, Appointment of Drainage Engineer – Webster Drain. Administration recommends that Gerard Rood P.Eng. be appointed as Drainage Engineer for maintenance of the Webster Drain.
8. Drainage Superintendent, Report No. 08/17 Re: Petition for a Municipal Drain - Appointment of Drainage Engineer. Administration recommends that Dillon Consulting Ltd. be appointed as Drainage Engineer for the creation of a new drain adjacent to Webster Drive.
For any questions on these or other municipal matters, feel free to contact me at firstname.lastname@example.org or 226-773-1910
This week, Town Council begins at 5pm.
The first part of the meeting will discuss the ongoing Ward Boundary Review with our consultant, John Matheson. A report will be presented identifying public feedback and recommendations arising from those comments. A new option 3A which radically changes Wards 1 and 2 has been added for consideration. No decisions are proposed for this meeting but only a status update while final recommendations are developed. You can read the full packet here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=132
At 6pm Town Council will discuss the Tecumseh Corn Festival (packet here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=140). At our last meeting a report was circulated to Council without action being taken at that time. There were several initial recommendations including:
- Keeping Town Staff resources for the Corn Festival within the Town’s Operating Budget for 2017 whereas the Manager Recreation Programs & Events will continue to provide support to the Committee
- That the Town supply the Ontario Provincial Police labour to the Knights of Columbus licensed tent
- That a one-year extension be negotiated with Carter Shows Ltd. for the Midway Carnival for the 2017 Festival
- A one-year agreement with the Optimist Club of St. Clair Beach for the servicing of the Corn Booth for the 2017 Corn Festival; and further that
- A one-year agreement with the Knights of Columbus Council No. 4375 for the servicing of the Licensed Tent for the 2017 Corn Festival.
Correspondence has been received from Committee member Connie Buckler expressing some concerns with the current committee structure. To respond, Administration proposes the following:
1. The Corn Festival Committee (Committee) be comprised of nine (9) Council appointed members, of which 2/3 or six (6) members must be Tecumseh residents, and 1/3 or three (3) members may be non-resident;
2. That any members of the current Corn Festival Committee that did not attend 75% of the 2016 Committee meetings be removed from the Committee;
3. The Director Corporate Services & Clerk be authorized to call for Applications for Appointment to the Committee;
4. The Applications be reviewed and voted on by the Committee; and that the applications selected by a vote of the Committee be presented to Council for approval of appointment in Q1 of 2017;
5. The term of appointment of the Corn Festival Committee end December 31, 2017, consistent with the transition timeline for the organizing of the Corn Festival Event to a self-sustaining community event organized independently of the Town commencing January 1, 2018;
6. The Committee elect a Chair and Co-Chair at their first meeting in January, 2017;
7. The Committee meet on a monthly basis, on a date and time, as the members determine;
8. Minutes of meetings be recorded and presented to Council through the Corporate Services & Clerks Department;
9. The Committee provide Council with a wrap-up report no later than October 24, 2017; and
10. A Request for Proposals be issued by Q2 of 2017 for the planning and hosting of the Tecumseh Corn Festival Event by a self-sustaining community organization, independent from the Town.
At 7pm, regular business begins. The packet can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=138
Delegations include the Local Government Week Essay and Poster Contest Winners, and Sean Collier & Tim Meechem of Union Gas presenting funding for CO Detectors and Smoke Alarms
Communications were received from:
a. The Town of Essex regarding the Essex County Library Labour Dispute and demanding that both sides resume negotiations
b. Tay Valley Township regarding Ontario's Electrical Bills and requesting that those with unpaid balances not be disconnected during the winter months.
c. Town of Lakeshore regarding Support of Resolution - Accommodation Review Process wherein Lakeshore requests a moratorium on rural school closures.
d. Member of Parliament Guy Caron Re: Bill C-274: Transfer of small business, family farm or fishing operation, specifically a request to treat sales between family members as capital gains and not as dividends.
Administration is further supportive of the following actions from Communications:
a. Township of McKellar, Re: Fire Protection and Prevention Act, 1997 THAT the resolution of the Township of McKellar requesting funding
opportunities for Fire Department capital costs with the Provincial Governments Infrastructure Strategy to Move Ontario Forward, be
In other words, when provincial funding programs are available, that Fire-related building or equipment costs be considered for grants.
b. Recycling Council of Ontario, Re: Save the Dates for 2017! Administration recommends that October 16 – 22, 2017 be proclaimed as Waste Reduction Week in the Town of Tecumseh
c. Association of Municipalities Ontario, Re: Federal Infrastructure Phase 2 Incrementality Resolution. Administration recommends that Council call on the federal government to provide long-term, predictable, and formula-based funding in its Phase 2 Federal Infrastructure programs for municipal governments; and to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government’s asset management plan meets a municipal incremental infrastructure requirement. This generally means that funding should be directed to the projects that are of most need in the muncipal asset management program.
The following committees supplied minutes:
a. Youth Advisory Committee November 15, 2016 - The Youth Advisory Committee is considering a Citizenship Award for 2017 and a Sleepout Challenge to generate awareness of homelessness.
b. Heritage Committee November 21, 2016 - A dropbox portal is being proposed to deposit historical information and ultimately to view heritage property information.
c. Cultural & Arts Advisory Committee November 21, 2016 - An electronic community message board is proposed for Lakewood Park, and the date of the next Coffee House event is May 5, 2017. The Town will also be participating in the Canada 150 Mosaic project.
d. Senior Advisory Committee November 24, 2016 - The strategic plan for the committee will include a Transportation survey, Community interest survey, and potential Life After Fifty affiliate.
The following reports will be discussed:
a. Corporate Services & Clerk
1. Deputy Clerk, Report No. 56/16 Re: Tecumseh Snow and Leaf Angels Program Update. Administration provides an update with respect to participation in the programs. Like many other municipalities operating similar programs, there are more requests for service than there are volunteers to perform tasks. The program is proposed to be continued in 2017 with further efforts to secure volunteers.
2. Director Corporate Services & Clerk, Report No. 57/16. Re: Canada 150 Mural Mosaic. Administration recommends that Tecumseh participate in the 8 x 8 Canada 150 Mural Mosaic project and that the cost to participate in the 8 x 8 Canada 150 Mosaic Mural project, in the amount of $12,500,
be funded from the Lifecycle Strategic Issues – One Time Reserve.
b. Financial Services
1. Director Financial Services & Treasurer, Report No. 20/16 Re: Windsor/Essex Area Intermunicipal Courts Service Agreement (ISA) Renewal
2. Director Financial Services & Treasurer, Report No. 21/16 Windsor/Essex Area Intermunicipal Courts Tax Roll Agreement Both of these reports concern the continuing participating in the joint Intermunicipal Courts system where Provincial Offence (typically traffic) court costs are shared among the participating municipalities and the resulting fines returned to the municipalities. A five year agreement is proposed, and further it is proposed that outstanding fines be added to the person's property tax rolls if applicable.
c. Parks & Recreation Services
1. Manager Parks & Horticulture, Report No. 30/16 Re: Parks Five (5) Year Capital Projects. Administration recommends that the following projects and costs be completed in 2017:
1 Soccer artificial turf at L'Essor $ 1,200,000
2 McAuliffe Park - artificial turf $ 500,000
3 Lakewood North - boardwalk replacement $ 20,000
4 Sports field top dressing and overseeding $ 15,000
5 Park bench replacements $ 15,000
6 St Mary's concession roof replacement $ 10,000
7 Park sign replacements - various parks $ 15,000
8 Basketball post replacement - various parks $ 10,000
9 Lacasse washroom update $ 6,000
10 Lacasse grandstand inspection $ 10,000
11 McAuliffe power upgrade $ 20,000
12 Riverside Dr & Kensingston parkette development $ 30,000
13 In ground garbage containers $ 20,000
14 Install manufactured wood chips under play sets $ 15,000
15 Annual project allocations $ 10,000
16 Parks, Recreation & Trails - Master Plan update $ 75,000*
17 Parks, Recreation & Trails - Master Plan contingency $ 20,000*
18 Lakewood North – historical storyboard installation $ 10,000*
19 Weston - tennis court refurbishing $ 30,000*
20 Little River - baseball backstop replacement $ 15,000*
21 Sportsplex Study Plan $135,500*
22 Tree Planting $ 30,000
23 Trail along County Road 34 from Malden Rd to school $ 30,000
*These projects were funded in 2016.
2. Manager Town Facilities, Report No. 31/16 Re: Arena/Pool Five (5) Year Capital Projects. Administration recommends that the following projects and costs be completed in 2017:
1 Hot Water pre-heater (De-super heater) $ 60,000*
2 Rink A & Rink B Air Quality Control System $ 50,000*
3 Dressing Room 11 refurbishment $ 15,000*
4 Building Environment Control System $ 35,000
5 Roof Top Unit Replacement $ 40,000
6 Brine System Filters $ 10,000
7 Sun Shade Shelter $ 10,000 (+ $30,000 from 2016)
*These projects were funded in 2016.
3. Manager Town Facilities, Report No. 32/16 Re: Building Five (5) Year Capital Projects. Administration recommends that the following projects and costs be completed in 2017:
1 St. Mary's Equipment Building $ 20,000 (funded in 2016)
2 Replacement Building Furnace and Air Conditioner $ 16,000
3 Fire Hall #1 Garage Doors $ 25,000
4 (2) Unit Heater Replacement Fire Hall #2 $ 7,000
5 Water Services Building Roof Repair $ 50,000
6 Public Works Building Roof Upgrades $ 21,000
7 Public Works Storage Shed Rehabilitation $ 6,000
8 Unit Heater Replacement Public Works Garage $ 5,500
d. Planning & Building
1. Director Planning & Building Services, Report No. 35/16. Tecumseh Road Main Street Community Improvement Plan Financial Incentive Program Grant Application Planning Application and Permit Fee Grant Program and Development Charges Grant Program Request for Time Extension to Approved Grants. The owner of 1310 Lesperance (across from Legion & St. Antoine School) wishes to have a year extension to the applicability of the grant funding previously approved as the proposed apartment building has not yet begun construction.
2. Manager Planning Services, Report No.36/16 Re: Zoning By-law Amendment 6485 Holden Road. A rezoning is proposed to consider the severance of a dwelling from an existing farm lot. The severance and rezoning would disallow a future dwelling from being constructed. The public meeting would be held on January 24, 2017 at 6:30pm.
3. Director Planning & Building Services, Report No.37/16 Re: Potential Alternative Uses for Shipping Containers. Administration recommends the hosting of a public meeting on Tuesday, February 28, 2017 at 6:00pm.
e. Public Works & Environmental Services
1. Manager Engineering Services, Report No. 43/16 Re: Tecumseh Transportation Master Plan (TTMP). This report is now complete and the thirty day review is proposed to begin. The report generally identifies transportation needs and proposals for the future including the removal of parking on many collector roads and introduction of bicycle lanes.
2. Manager Engineering Services, Report No. 51/16 Re: 2016 Pump & Metering Station Condition Assessment. Administration is recommending that pump station repairs and replacements be prioritized in accordance with the engineering recommendations of this report.
3. Manager Engineering Services, Report No. 52/16 Re: Arlington Boulevard Improvements - Project Update, December 2016. Administration recommends that reconstruction of Arlington Bouelvard be postponed until stormwater capacity needs can be met to a modern standard. This is expected to be addressed in the upcoming Stormwater Master Plan.
4. Manager Engineering Services, Report No. 54/16 Re: 2017 - 2021 Public Works & Environmental Services Capital Works Plan. Administration proposes the following projects for 2017:
1. Road Paving - Tar & Chip $ 200,000
2. Road Paving - Asphalting $ 885,000
3. Road Paving - Crack Sealing $ 75,000
4. Traffic Signal Reconstruction (Riverside/Lesperance) $ 140,300
5. Traffic Signal - CR19/Jamsyl Drive (County) $ 75,000
6. Tecumseh Road CIP - Streetscape Plan & Final Design $ 672,750 (2016) $ 140,100 (2017) $20,237,571 (Future)
7. 8th Concession Trunk Sanitary & Watermain, Ph1 $ 45,140 (2016) $ 1,337,300 (2017)
8. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 88,000 (2016) $ 1,480,600 (2017)
9. Rossi Drive Sanitary Sewer Extension $ 77,500 (2017) $ 991,500 (Future)
10. Manning Road Reconstruction, Phase 2 $ 50,000 (2017) $ 814,700 (Future)
11. Manning Road Reconstruction, Phase 3 $ 180,000 (2017) $ 4,222,900 (Future)
12. South Talbot Road Reconstruction $ - $ 90,000 (2017) $ 1,617,800 (Future)
13. Sidewalk Repair Program - Various Locations $ 69,000
14. Riverside Drive Trail $ - $ 68,000 (2017) $ 707,000 (Future)
15. CR11: Hwy401 to NTR (CWATS Multi-Use Trail) $ 5,650 (2017) $ 264,450 (Future)
16. Culvert #1 - Riverside Drive at City Limits $ 12,000
17. Culvert #7 - Desro Drive at East Townline Drain $ 23,000
18. Culvert #8 - Jamsyl Drive at East Townline Drain $ 332,000
19. Culvert #46 - South Talbot Road at South Talbot Drain $ 40,000 (2017) $ 450,000 (Future)
20. Culvert #47 - South Talbot Road at Dickson Drain $ 20,000 (2017) $ 225,000 (Future)
21. Culvert #58 - 10th Concession Road $ 120,000
22. Culvert #60 - 10th Concession Road $ 125,000
23. Culvert #62 - 10th Concession Road $ 125,000
24. Culvert #67 - 11th Concession Road $ 115,000
1. Mack Court Watermain Replacement $ 65,000 (2016) $ 5,000 (2017)
2. Lacasse Park Watermain Replacement $ 100,000 (2016) $ 10,000 (2017)
3. Tecumseh Road Watermain Abandonment $ 72,000
4. Tecumseh Road CIP - Streetscape Plan & Final Design $ 6,250 (2016) $ 44,000 (2017) $ 1,815,324 (Future)
5. 8th Concession Trunk Sanitary & Watermain, Ph1 $ 55,815 (2016) $ 1,037,500 (2017)
6. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 34,400 (2016) $ 491,600 (2017)
7. Rossi Drive Sanitary Sewer Extension $ - $ 25,000 (2016) $ 356,000 (2017)
8. Manning Road Reconstruction, Phase 2 $ - $ 25,000 (2016) $ 430,500 (2017)
9. CR11 (North) Sanitary Sewer Extension $ - $ 6,000 (2016) $ 88,000 (2017)
10. Water Metering Facilities - Repairs $ 85,000
1. Tecumseh Road CIP - Streetscape Plan & Final Design $ 55,100 (2016) $ 8,400 (2017) $ 1,165,569 (Future)
2. 8th Concession Trunk Sanitary & Watermain, Ph1 $ 79,450 (2016) $ 2,167,200 (2017)
3. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 55,500 (2016) $ 874,500 (2017)
4. Sanitary Sewer Rehabilitation (I&I Removal) $ 3,637,824
5. Rossi Drive Sanitary Sewer Extension $ 42,500 (2017) $ 593,500 (Future)
6. Manning Road Reconstruction, Phase 2 $ 20,000 (2017) $ 308,500 (Future)
7. CR11 (North) Sanitary Sewer Extension $ 125,000 (2017) $ 1,516,000 (Future)
Wastewater Facility Projects
1. Cedarwood Sanitary PS - Repairs $ 70,000 (2017) $ 298,500 (Future)
2. Sylvestre Sanitary PS - Repairs $ 15,000
3. St Alphonse Sanitary PS - Repairs $ 3,000
4. Cedarwood Sanitary PS, Meter #1 - Repairs $ 5,000
5. NTR Sanitary Flume, Meter #4 - Repairs $ 6,500
6. 8th Concession Flume, Meter #5 - Repairs $ 4,500
1. Tecumseh Road CIP - Streetscape Plan & Final Design $ 20,900 (2016) $ 20,000 (2017) $ 102,811 (Future)
3. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 42,100 (2016) $ 748,900 (2017)
4. Rossi Drive Sanitary Sewer Extension $ 35,000 (2017) $ 487,000 (Future)
5. Manning Road Reconstruction, Phase 2 $ 60,000 (2017) $ 1,085,200 (Future)
6. Stormwater Master Plan $ 600,000
7. Manning Road Drain Reconstruction, Phase 2 $ 105,000 (2017) $ 1,991,000 (Future)
5. Director Public Works & Environmental Services, Report No. 55/16 Re: Waste, Organics and White Goods Collection Tender Results. Windsor Disposal Service was the only bidder for the service and the bid price was almost $160,000 above what had been predicted. Council is being asked to make decisions surrounding how to contain the budget including a biweekly yard waste collection, eliminating garbage pickup for select businesses, eliminating WDS appliance collection, limiting the amount of garbage collected, rescinding the hard-sided garbage container by-law, and extending the contract to 10 years to allow for equipment amortization.
6. Manager Water & Wastewater, Report No. 56/16 228 - 233 Re: 2017 Water and Wastewater Rates Bylaw. Water rates are proposed to be set at the following levels:
a) metered water consumption charge with usage under 10,200 cubic meters per month at $1.1432 per cubic meter;
b) metered water consumption charge with usage over 10,200 cubic meters per month at $0.8265 per cubic meter;
c) metered wastewater collection and treatment charges at $1.1857 per cubic meter;
d) wastewater collection and treatment charges for Bonduelle North America at $0.7905 per cubic meter;
e) fixed charge for water and wastewater service connections at:
Meter Size 2017
5/8” & ¾” $13.38
f) flat rate water un-metered consumption charge at $44.82 per month;
g) flat rate wastewater un-metered collection and treatment charge at $45.99 per month;
h) meter connection charge at $511.00 per meter;
i) meter reconnection charge at $86.00 per meter;
j) hydrant rental at $86.00 per day;
k) Oasis Water Filling Station at $2.00 per cubic meter; and
l) Miscellaneous charge at $15.00.
For questions on these or other matters please contact me at email@example.com or 226-773-1910.
Council begins at 5:30pm this week.
We are beginning with a public application for rezoning of a 1.5 hectare (3.8 acre) property located on the west side of Manning Road/County Road 19 (1855 Manning Road), approximately 190 metres south of its intersection with Jamsyl Drive, from “Industrial Zone (M1)” to a site-specific “Industrial Zone (M1)”. This rezoning will add “commercial recreation facility” as a permitted use on the property, in addition to all the uses currently permitted in the general M1 Zone. The proposed rezoning will permit a fitness class facility to operate from a portion of the existing main building that is located on the subject property. The subject property is designated “Business Park” in the Sandwich South Official Plan.
The packet can be accessed here.
At 6pm Council is meeting to discuss award nominations and citizen committee appointments including the Dr. Henri Breault Award, the Donny Massender Award, Senior of the Year Award, Committee of Adjustment, Cultural and Arts Advisory Committee, Heritage Advisory Committee, Accessibility Advisory Committee, Corn Festival Committee and Essex Power Board of Directors. The packet can be accessed here.
At 7pm the main meeting of Council begins. The packet can be accessed here.
Delegations will be received from:
- Joe Barile, General Manager, Essex Power Corporation Re: Cheque Presentation on LED Conversion Project
- Jennifer Tanner, 211 Program Manager Re: Help Starts Here Campaign and 211 Services
- Suanne Hawkins Re: Major Rain Event of September 28-29, 2016
Communications were received from:
- Lorne Coe, MPP Whitby-Oshawa, November 12, 2016, Re: Bill 9 "End Age Discrimination Against Stroke Recovery Patients Act, 2016". Administration recommends that the Council of the Town of Tecumseh support Bill 9 which states that all stroke victims receive care regardless of their age.
- Great Lakes and St. Lawrence Cities Initiative, November 17, 2016, Re: Waukesha Diversion Application Challenge - Municipal Resolutions. Administration recommends that the Great Lakes St. Lawrence Cities Initiative’s resolution opposing the approval of the Waukesha Water Diversion Application be adopted by Council.”
- Director Corporate Services & Clerk, Report No. 52/16, November 2, 2016 Re: 2016 Local Government Week Activities and Contests. This report speaks to the Town's participation in Local Government Week activities in 2016 and using it as a means to continue to promote youth engagement.
- Director Corporate Services & Clerk, Report No. 55/16, October 21, 2016 Re: Keeping of Urban Chickens. Administration is recommendation that the outdoor raising of chickens be prohibited within the urban areas of the town.
- Director Financial Services & Treasurer, Report No. 19/16, November 10, 2016. Re: Administrative Fees and Charges 2017. This report recommends a general maintenance of fees with some increases in accordance with the Consumer Price Index to reflect the cost of undertaking the work by the Town of Tecumseh along with some new fees or deposits regarding Lakewood Park use.
- Manager Recreation Programs & Events, Report No 29/16, October 24, 2016 78 - 85 Re: Transition Timelines for the Tecumseh Corn Festival - Update. Administration is recommending:
- The Corn Festival remain within the Town’s Operating Budget for 2017 whereas the Manager Recreation Programs & Events will continue to provide support to the Committee, similar to the support provided in 2016
- OPP labour for the Knights of Columbus licensed tent remain as part of the Town’s in-kind contribution to the 2017 Festival
- A one-year extension be negotiated with Carter Shows Ltd. for the Midway Carnival for the 2017 Festival
- A one-year agreement with the Optimist Club of St. Clair Beach be prepared for the servicing of the Corn Booth for the 2017 Corn Festival
- A one-year agreement with the Knights of Columbus Council No. 4375 be prepared for the servicing of the Licensed Tent for the 2017 Corn Festival.
- Manager Building Services & Chief Building Official, Report No. 34/16, November 14, 2016 Re: 2016 3rd Quarter Permit Report. Building activity for the year has been $76,033,293, which is consistent with past years. 2015 was heightened due to the 250 Manning Road apartment construction. 44 more permits have been issued this year versus past years, predominantly being residential and multi-residential units.
- Drainage Superintendent, Report No. 26/16, November 7, 2016 Re: Endangered Species Act, Species at Risk Mitigation Plan for Municipal Drains. Administration is recommending that Dillon Consulting Limited be retained to provide professional services to complete a Species at Risk Mitigation Plan for an estimated fee of $28,500 excluding applicable taxes for the Town’s 123 municipal drains funded from each drainage project from 2017 to 2021: ($442 per Section 4 project, $110 per Section 74 project (brushing or cutting only), $221 per Section 74 project (excavation and brushing), $442 per Section 75 project, $442 per Section 78 project).
- Director Public Works & Environmental Services, Report No. 40/16, November 10, 2016 95 - 112 Re: Rainfall Event of September 29, 2016. The report is very detailed with respect to the storm event, past actions taken by the Town of Tecumseh to address basement flooding, and what future actions are planned to address basement flooding. Administration reports on the September 29th storm event and presents data including:
- 220 mm of rain fell in 24 hours between 6:00 pm September 28 and 6:00 pm September 29
- 195 mm of rain fell in the 12 hours between 12:00 midnight and 12:00 noon on September 29.
- 175 mm of rain fell in the six (6) hours between 6:00 am and 12:00 noon on September 29.
- 110 mm of rain fell in two (2) hours during an intense period of the storm, between 8:00 am and 10:00 am on September 29.
- The Town’s storm water and wastewater systems were both fully functional at all times before, during and after the storm. In addition, all eight (8) of the Town’s storm water pump stations and all four (4) of the wastewater pump stations were fully operational and were capable of operating at maximum capacity at all times.
- The Insurance Bureau of Canada reports that this rainfall event resulted in significant property damage and that insurance claims to date in the Windsor, Tecumseh and Lakeshore area have exceeded $108 million.
For further information on these or any other municipal issues please contact me at firstname.lastname@example.org or 226-773-1910.
This week, our regular meeting of Council begins at 7pm and will feature the following items. The packet can be found here.
COMMUNICATIONS FOR INFORMATION
a. Township of Zorra, October 21, 2016 Re: Accommodation Review Process. Zorra Township is asking the Province to revisit the Accommodation Review Process for rural schools in an effort to stem school closings.
b. Township of South-West Oxford, October 26, 2016 Re: Resolution in Support of Elimination of Barriers for CCAs (Certified Crop Advisors). South West Oxford is supportive of allowing Certified Crop Advisors to work for any clients of their choosing which will no longer be legal under pending legislation.
COMMUNICATIONS ACTION REQUIRED
a. Committee of Adjustment, October 18, 2016, Re: OACA Conference - The Committee of Adjustment is requesting that all 7 members be offered an opportunity annually to attend and be financially supported for the OACA conference.
b. Ontario Rural Education Symposium, October 25, 2016 - Administration is recommending that Members of Council be authorized to attend the Ontario Rural Education Symposium on Saturday November 25, 2016, in accordance with the Town’s Travel and Professional Development Policies.
a. Corporate Services & Clerk
1. Director Corporate Services & Clerk, Report No. 48/16, October 21, 2016 Re: 2016 By-Election Councillor Ward 2 Accessibility Report. This report speaks to the regulatory actions taken to ensure voter accessibility during the recent Ward 2 By-election.
2. Director Corporate Services & Clerk, Report No. 51/16, October 31, 2016 Re: IESO Feed-In Tariff Version 5 Municipal Template Resolution Request - Solar Power Network. This report recommends that a solar installation at 2005 Blackacre Drive be endorsed.
b. Public Works & Environmental Services
1. Manager Engineering Services, Report No 39/16, October 28, 2016 Re: 2016 Culvert Needs Study (Structure with Spans < 3.0m). Administration is requesting support for prioritizing culvert replacement projects in accordance with the recommendations of the 2016 Culvert Needs Study. This will amount to 20 repairs in 2017 at a cost of $680,000 and similar investments in future years.
2. Manager Engineering Services, Report No. 47/16, October 24, 2016 Re: North Talbot Road Sanitary Sewer Outlet Amendment to the Main and Lateral Charges By-Law (2011-103). Administration is recommending that twelve additional properties be incorporated into the drainage area for the North Talbot Sanitary Sewer Outlet area and be required to drain into the system.
3. Manager Engineering Services, Report No. 48/16, October 25, 2016 Re: 2016 Bridge and Culvert Needs Study (Structures with Spans > 3.0m). Administration is requesting support for prioritizing culvert replacement projects in accordance with the recommendations of the 2016 Culvert Needs Study. This study identifies almost $1 million in work required for larger spans over the next five years.
For questions on these or any other municipal items please contact me at email@example.com or 226-773-1910.
This week Council begins at 7:00 PM Tecumseh Town Hall. You can find the complete agenda package here.
We will have two delegations:
- Our new Ward 2 Councillor Bill Altenhof, who will be sworn in at the beginning of the meeting
- Gord Smith, 2017 Healthy Workplace & Bike Friendly Workplace Award Recognition
The following communications were received:
- Town of Kingsville, September 30, 2016 Re: Beach Water Sampling. Kingsville is requesting that more frequent sampling occur such that the impact of beach closures can be limited to shorter time periods and the possibility for reopening under good conditions could occur sooner.
- The Corporation of the Township of Madawaska Valley, October 3, 2016 Re: Resolution Regarding Parole System and Bill 21, Private Members Bill. Madawaska Valley is requesting support for Bill 21 which will request that parolees for violent crimes be subject to electronic monitoring during their time on parole.
- Ministry of Natural Resources and Forestry, October 6, 2016 Re: Introduction of Legislation to Amend the Aggregate Resources Act. The Province advises that the Aggregate Resources Act has been introduced at Queen’s Park and is intended to supply stronger oversight for the management of aggregate operations, increased and equalized fees and royalties, enhanced environmental accountability, and improved information on operations and enhanced public participation.
- Grey County, October 11, 2016 Re: Provincial Legislation and Hydro One's Strategy Regarding Hydro Costs. Grey County requests that the province revisit electrical distribution charges to reduce the disparity between rural and urban customers.
- Association of Municipalities of Ontario, October 6, 2016. AMO requests that the Town of Tecumseh support the Association of Municipalities of Ontario in its work to close the fiscal gap; so that all municipalities can benefit from predictable and sustainable revenue, to finance the pressing infrastructure and municipal service needs faced by all municipal governments.
- Association of Municipalities of Ontario, October 14, 2016. AMO invites the Mayor and Members of Council to the November 3-4, 2016, Energy Now and Into the Future Symposium in Toronto.
- Deputy Clerk, Report No. 38/16, August 31, 2016 Re: Renewal of Cat Intake Agreement with the Windsor Essex County Humane Society for 2017. Administration is recommending that
- The Town execute the Cat Intake Agreement with the Windsor/Essex County Humane Society for 2017 to permit stray cats to be dropped off at a cost of $10 to the resident and $20 to the Town of Tecumseh for each cat;
- Funding for the Cat Intake Program remain $2,500 in the 2017 Budget;
- Information respecting the renewal of the Cat Intake Program be communicated to residents in the local media, as well as on the Town’s website, the Tecumseh App and Social Media [Facebook and Twitter] following execution of the Agreement.
- Director Corporate Services & Clerk, Report No. 41/16, September 27, 2016 Re: Feed-In Tariff (FIT) Program, Municipal Template Resolution Request - DLS Biogas. It is recommended that the DLS Biogas Application under the IESO FIT 5.0 Program for a Biogas [on-farm] project at 4640 11th Concession be endorsed. It is a new Combined Heat & Power (CHP) system. An anaerobic digester facility already exists at this facility.
- Deputy Clerk, Report No. 45/16, September 1, 2016 Re: Renewal of Cat Spay & Neuter Voucher Program for 2017. It is recommended that the Cat Spay and Neuter Voucher Program continue in 2017, with 95 vouchers having a value of $50 each with 89 Vouchers for the spay or neuter of Feral Cats, to a maximum of five (5) vouchers per caregiver of feral cats and 6 Vouchers for the spay or neuter of Owned Cats, to a maximum of three (3) vouchers per household for low income families. The Vouchers will be made available early April 2017 and issued on a first come, first serve basis with a 120-day expiry period. The program will be advertised advising of the 2017 Program, along with a notice in the Shoreline Week and Essex Free Press, as well as on the Town’s website, Tecumseh App and Social Media (Facebook and Twitter).
- Director Corporate Services & Clerk, Report No. 46/16. October 17, 2016 Re: 2016 By-Election for the Office of Councillor Ward 2 Results. Administration supplies a report regarding the Ward 2 by-election. There was a turnout of 45.1% whereas the 2014 turnout was 57.85%. Bill Altenhof was the winner with 676 votes of 1360 total votes.
- Director Corporate Services & Clerk, Report No. 47/16, October 19, 2016 Re: Travel Policy Amendment. This report supplies background for Council’s request to have a daily per diem paid to Members for travel days.
- Director Financial Services & Treasurer, Report No. 18/16, October 15, 2016 Re: Budget Variance Report - August 31, 2016. Currently the Town is on track to have a surplus of $510,000 regarding its operating budget, a deficit of $19,000 for sanitary funding and $78,000 for water operations.
- Manager Parks & Horticulture, Report No. 28/16, October 12, 2016 Re: Design, Supply, & Install Outdoor Exercise Equipment at Lakewood Park RFP Award. Administration is recommending that Playpower LT Canada be engaged to design, supply, and install exercise equipment at Lakewood Park in the amount of $85,415.00 and that an agreement be approved.
- Manager Planning, Report No. 31/16 Re: Zoning By-law Amendment, Summary of Public Consultation and Planning Analysis, V.A.C. Management Inc, 1415 Lesperance Road. Administration reports that it has met with the applicant and has secured a number of architectural features that will be complementary to the neighbourhood. They recommend approval and rezoning with site plan approval.
- Director Planning & Building Services, Report No. 32/16, October 20, 2016 101 - 110 Re: CWATS Plan, Town of Tecumseh 2017 Project, Trail on Riverside Drive from Tecumseh/Windsor Municipal Boundary to Manning Road. Administration recommends that
- Council consider construction of a 2.4 metre wide trail having a length of approximately 2.4 kilometres along Riverside Drive from the Town of Tecumseh/City of Windsor municipal boundary to Manning Road, at a total estimated cost of $775,000, to be endorsed as a 2017 Tecumseh CWATS Project, more specifically identified as segment Tec-7 in the CWATS Plan; and
- The Town formally request a facility enhancement from “paved-shoulders” to an “off-road trail” for segment Tec-7 of the CWATS Plan and that the project be submitted to the CWATS Committee as a 2017 project that will include the following tasks:
- Final evaluation of preferred trail location on north or south side of Riverside Drive
- Preparation of a detailed trail design (including driveway refurbishing, drainage works, landscaping treatments)
- A public consultation process by way of an Open House
- Consideration for funding for the Riverside Drive trail as part of the 2017 Public Works and Environmental Services Capital Works Plan
- Construction of the Riverside Drive trail, subject to funding to be considered as part of the 2017 Public Works and Environmental Services Capital Works Plan and evaluated among other capital programs
- Manager Planning, Report No. 33/16, October 20, 2016 111 - 121 Re: Zoning By-law Amendment, JSNC Holdings Inc., 1855 Manning Road/ County Road 19. Administration is recommending the scheduling of a public meeting for Tuesday, November 22, 2016 at 5:30 p.m. There is an application to rezone a 1.5 hectare (3.8 acre) property located on the west side of Manning Road / County Road 19 (1855 Manning Road), approximately 190 metres south of its intersection with Jamsyl Drive, from “Industrial Zone (M1)” to a site-specific “Industrial Zone (M1)”, in order to permit the establishment of a “commercial recreation establishment”.
For questions on these or other municipal matters, please contact (226) 773-1910 or Andrew@andrewdowie.ca
This week's Council meeting begins at 7pm. The full agenda can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=81
Delegations will be received this week from:
a. Tecumseh Ranger Rookies Major Baseball Team Re: 2016 Ontario Baseball Association (OBA) “A” Championship
b. Optimist Club of St. Clair Beach, Tony Corona, Fred Raby and David Lozinsky Re: Taste of Tecumseh and Club Initiatives
c. Tecumseh Thunder Senior AAA Baseball Club Re: 2016 Canadian National Championship
d. Cathy Copot-Nepszy, Chair of the Windsor-Essex Communities In Motion Re: Windsor-Essex Communities in motion All Star Award Presentation
a. City of Belleville, Re: Supporting Agricultural Experts in Their Fields. The City of Belleville is requesting support for their call to the Province to allow Certified Crop Advisors to conduct pest assessments even when they are also being compensated by manufacturers or retailers of pesticides.
b. County of Essex Accessibility Advisory Committee. The Tecumseh Accessibility Advisory Committee is asking to be authorized to attend the October 25, 2016 Essex County Accessibility Advisory Workshop, on October 25, 2016, in accordance with the Town’s Travel and Professional Development Policies.
1. Director Corporate Services & Clerk Re: 2017 December Holiday Schedule. It is proposed that Tecumseh Town Hall Offices close for the 2017 December Holiday Season from Monday, December 25, 2017, through to and including Monday, January 1, 2018.
2. Director Corporate Services & Clerk Re: 2017 Council Meeting Calender. It is proposed that four meetings of Council be cancelled: Tuesday, January 10; Tuesday, June 13; Tuesday, August 22; and Tuesday, December 26.
3. Director Corporate Services & Clerk Re: IESO Feed-In Tariff Program Version 5 Municipal Template
Resolution Request – Essex Energy Corporation. Essex Power is requesting endorsement of its Solar Panel project to be located at the Highway 3 Operations Centre.
4. Director Corporate Services & Clerk Re IESO Feed-In Tariff Program Version 5 Municipal Template Resolution Request - Solar Power Network. Solar Power Network is requesting endorsement of a Solar Panel project located at 2179 Fasan Drive.
5. Director Fire Services & Fire Chief Re: Fleet Enhancement (1990 Spartan Rescue #1). Permission to begin research for the replacement of the Spartan Rescue #1 vehicle is being sought. Funding for the eventual purchase is already accounted for in life cycle budgeting.
6. Director Parks & Recreation Services Re: Strategic Master Plan for Parks & Recreation Services 5 Year Update - Consultant Appointment. Administration recommends that Bezaire & Associates be contracted to update the Parks, Recreation & Trails Master Plan in the amount of $71,600 plus HST and to build an additional contingency fund of $20,000.
7. Manager Recreation Programs & Events Re: 2018 Senior Men's National Baseball Championships. Council is being asked to consider what to do with the Tecumseh Corn Festival in the event that the 2018 Senior Men's National Baseball Championships are awarded to Tecumseh.
- Option A: Status Quo – The 2018 Tecumseh Corn Festival remain scheduled at Lacasse Park the weekend prior to Labour Day (August 23 - 26, 2018).
- Option B: Change Date – The 2018 Tecumseh Corn Festival be moved to one week earlier (August 16-19, 2018) to accommodate the 2018 Canadian National Championships.
- Option C: Change Location – The 2018 Tecumseh Corn Festival be relocated to Lakewood Park to allow Lacasse Park to be available to host the 2018 Canadian National Championships.
For questions on these or any other Council matters please feel free to be in touch at 226-773-1910.
This week Council begins at 5pm with a special Policies and Priorities Committee meeting. The packet can be found here.
We will begin with delegations. Chris Hales, Chair, and Fred Stibbard, Member, Tecumseh Police Services Board member wish to speak regarding the Police Services Board Term of Appointment. In 2014 Council appointed Mr. Stibbard to serve on the Police Services Board from 2015-2016 and Mr. Guy Dorion to serve from 2017-2018. The Board has requested that Mr. Stibbard's appointment be extended to 2018 with the consequence that Mr. Dorion would have his pending appointment rescinded. On August 9th Council previously received this request and made the decision at that time that it would not change the appointments.
Agenda items are as follows:
1. Committee and Board Term of Appointments. This report speaks to the various vacancies for committees and boards including the aforementioned pending change to the Police Services Board. Applications are now available for the following:
- Committee of Adjustment
- Corn Festival
- Youth Advisory
- Senior Advisory
- Culture and Arts Advisory
- Heritage Committee
- Tecumseh Accessible Advisory (TAAC)
- Essex Power Corporation
2. Examination of Urban Chicken Control & Rodent Complaints. Administration is reporting that in response to growing concerns revisions to the Animal Control By-law are under way. It also advises that Tecumseh's by-laws are silent on the matter of urban chickens whereas they are banned in many other area municipalities. Options also include contracting for a rodent exterminator. Introduction of a hard-sided garbage container requirement is recommended later in the agenda as part of Council's regular business.
3. Travel Policy Amendment: Administration proposes to recommend amendments to the Travel Policy intended to clarify when meal allowances and per diems are paid, and to grant payment of allowable expenses [ie: travel, accommodation, meal and per diems] following attendance at a job-related workshop/seminar and conference. Right now expenses for municipal officials and employees are paid beforehand but under policy changes reimbursement would follow until after travel is completed to avoid reconciliations. A flat rate for meals is supplied to staff to avoid the processing costs involved with receipting. No reimbursement is currently offered nor proposed for incidentals incurred during travel to seminars and conferences.
4. Municipal Drain Policy: It is proposed to allow property owners requiring to contribute to drainage work to finance the work through the town at an interest rate of 1% over and above the administrative time spent on administering and managing these drainage loans.
5. Corporate Credit Card Issuance & Use Policy #16. It is proposed to allow Managers to be issued Credit Cards, to generally restrict any alcohol purchases (with some exceptions), to raise the credit limit for the Mayor and CAO, and direct reconciliation from user's regular pay when personal purchases are made.
6. Summary of Draft New Sign By-law. The By-law is proposed to be changed to address inadequacies noted with the current by-law including the proliferation of temporary signs. Input is proposed to be sought from Council and from the Public with respect to any changes.
Beginning at 7pm, regular business of Council begins with the Agenda available here.
- Gerry Orum and Beth Noakes from Dragon Boats For a Cure who are requesting that the event be consolidated to the north side of Lakewood Park. Presently the Town does not allow any events to occur on the north side of Lakewood Park.
- John Matheson and Mike Varey, StrategyCorp will speak to the Ward Boundary and Council Structure Review. No advance report is available unfortunately
- Tracy Pringle, Account Manager, MPAC, Municipal & Stakeholder Relations will speak to the 2016 MPAC assessments. Some statistics are that the assessment increase is on average 4.1% for 2017 and similar annual increases in subsequent years, and that the average home value is $265,000. Typical residences were a 4.2% increase ($265,000), condominiums 2,8% ($183,000) and waterfront properties 7.0% ($623,000).
- Kristi Koutros & Hannah Ruuth, Youth Advisory Committee; and Douglas Drouillard and Nancy Tenant, Senior Advisory Committee will speak to their 2016 Activity Report and 2017 Outlook. An advance report is not available.
Association of Municipalities of Ontario, September 14, 2016: Formula Allocation for New Federal and Provincial Clean Water Funding. The funding model will be 50% Federal, 25% Provincial and 25% Municipal investment. (For receipt)
Town of Amherstburg, September 14, 2016, Re: Municipal Nuclear Emergency Response Plan (MNERP). Amherstburg is soliciting endorsement of their Nuclear Emergency Response Plan and for additional funding to allow compliance from the Province.
Recycling Council of Ontario, September 14, 2016. Seeking proclamation of October 17 to 23, 2016, as ‘Waste Reduction Week’ in the Town of Tecumseh
Regular business is as follows:
1. Corporate Services & Clerk: Re: Ontario 150 Partnership Program Grant Application. Council is being asked to support an Ontario 150 Partnership Program grant application for funding under the Priority Area of "Supporting Youth Entrepreneurship" with a total project cost of $20,000, including non-refundable HST; and that the Town’s 25% share of the Program cost in the amount of $5,000 be funded from the 2017 Youth Advisory Committee Forecast Budget.
2. Financial Services Re: Ontario Infrastructure and Lands Corporation (OILC) Borrowing 2016. Council is being asked to borrow from Infrastructure Ontario a 1.59 % (estimated) 5 year amortizing debentures in the Principal amount of $284,000 for the financing of Burke/Outer/Morro Sanitary Sewer construction costs for 2016 which will allow the owners who will be using the sewers to pay their share of costs over a 5 year period.
3. Parks & Recreation Services Re: Dragon Boat Festival Request - Lakewood Park. This report responds to the Dragon Boats request and Administration is recommending continuing with the current practice of not allowing festivals on the north side of Lakewood Park.
4. Planning & Building Services Re: 2016 2nd Quarter Permit Report. The construction value of permits over the quarter was $54,310,519, which is almost $19 million over the same period last year. 219 permits were issued, with the increases typically for new builds and home renovations. Permits for multi-residential units are also significantly higher.
5. Planning & Building Services Re: Tecumseh Transit Service (TTS) January to June 2016 Status Report and Public Infrastructure Fund (PTIF) Overview. Monthly ridership averages for the first six months of 2016 ranged from 85-99 riders per day, with a peak of 99 passengers per day in the month of February which is slightly less than last year. The Tecumseh Mall stop handled 49% of all trips with next highest use stops being Tecumseh Road and Southfield, Zehrs, and at the Town Parking Lot on Tecumseh Road. Most users are between 8am-9am and 3pm-4pm. Revenue from first 6 months was $13,819
6. Public Works & Environmental Services Re: Interim Paved Walkway Installation along County Road 42 - Preliminary Cost Estimate. Cost for installation of a temporary pathway on County Road 42 in the vicinity of Tecumseh Vista School easterly until work is completed by the County would $400,000. The County's project is expected to begin this year. Therefore Administration is recommending not making the expenditure given that this work will be undertaken by the County shortly.
7. Public Works & Environmental Services Re: Request for Approval by Resolution for Drainage Apportionment Agreement. Administration is requesting approval of various drain apportionment (of costs) agreements be approved by Council. These are negotiated agreements with benefitting residents to complete drainage works.
8. Public Works & Environmental Services Re: Amendment to Refuse Control By-law 2003-40. Council is being requested to endorse mandatory hard sided garbage containers to help alleviate rodent issues.
For further information on these and other matters feel free to contact me at 226-773-1910 or Andrew@andrewdowie.ca