NOTE: Council will be meeting on both Monday for the budget and Tuesday for both a special meeting to discuss the McPhee Drain, and our regular meeting at 7pm.
The agendas for Tuesday's meetings are as follows:
6pm: Public Meeting regarding the cleaning of the McPhee Drain. In rural areas of the town not serviced by storm sewers, the cost of cleaning the drains and rebuilding deficient culverts falls to the affected landowners who are assessed based on their properties. The McPhee Drain is at a point in time where this work is necessary. During the meeting, these landowners will have the opportunity to speak to the costs that they will have to incur for this maintenance and advise Council of any concerns.
The full report for the McPhee Drain meeting is at: http://town.tecumseh.on.ca/amserver/Public%20Council%20Meeting/2015-01/27-18-00/Packet.pdf
A. Martin Shortt and Gerard Briody from Oldcastle, County Meath, Ireland Re: Twin City Initiative with the Town of Tecumseh
B. Rosemary Fiss, Manager of Education & Support Programs, Alzheimer Society - Re: Dementia Friendly Community
C. Susan Mazzei, Deputy Clerk Re: Retirement Presentation
Communication – For Information
A. KPMG - Re: Audit Planning for the Year Ending December 31, 2014. For the Town of Tecumseh, KPMG audits the Annual Consolidated Financial Statements, the Annual gas tax audit, and an Audit of the annual financial statements of the Business Improvement Area. Council will receive these audits in May-June 2015.
B. Great Lakes and St Lawrence Cities Initiative - Re: Call for Resolutions. Council will be asked to consider submitting resolutions regarding actions that all member municipalities on the Great Lakes would accept for implementation.
C. Council will consider participating in a Climate Change Adaptation Seminar to be held on February 11, 2015 in Vaughan, Ontario, jointly hosted by the Ontario Water Works Association and the Water Environment Association of Ontario, in accordance with the Town’s Travel and Professional Development Policy and subject to funding in the 2015 Budget.
A. Chief Administrative Officer, January 22, 2015, Report No. 03/15 - Re: Dementia Friendly Community. The CAO is recommending development of a Dementia Friendly Community program in conjunction with the Alzheimer Society of Windsor-Essex. Town Administration will also assist in developing a grant application supporting this program.
B. Director Staff Services/Clerk, January 16, 2015, Report No. 01/15 - Re: Nominations for the 2014 Donald "Donny" Massender Memorial Volunteer Award and 2015 Senior of the Year Award. Council will be asked to select recipients for both of these awards from the nominees put forward.
C. Fire Chief, January 19, 2015, Report No 01/15 - Re: Fire Chief's Q4 2014 Fire Rescue Services Update. This report provides Council with statistical data regarding Fire Department activities throughout the fourth quarter of 2014.
D. Director, Public Works and Environmental Services, December 4, 2014, Report No. 07/15 - Re: Speed Limits in the 'Saucer Area' of St Clair Beach. Council will consider a recommendation from Administration to accept a 30km/h limit in the St. Clair Beach "Saucer" area of Clovelly Road, Rutland Road, Warwick Drive, Essex Road, Burlington Road, and Kensington Boulevard requested by affected residents owing to its unique roadway geometry versus other areas of the Town. Administration also advises that it would not support such limits elsewhere within the Town.
E. Manager Roads and Fleet, January 9, 2015, Report No. 03/15 - Re: Rural Mailbox Policy - This report requests adoption of a policy for replacement of rural mailboxes when damaged by municipal winter control activities.
F. Manager Engineering Services, November 28, 2014, Report No. 01/15 Re: 2015-2019 Public Works & Environmental Services Capital Works Plan. Council is being asked to adopt Administration's Five-Year Capital Works Plan which includes road paving, bridge maintenance, sewers, sidewalks and water services until 2019. Part of this request is to use the "New Infrastructure Fund" (should it be adopted by Council as part of the budget) to reimburse the Storm Sewer Lifecycle Reserve which is expected to be in a deficit position of $1.6 million by 2019 because lifecycle funds had previously been allocated for "new" work versus maintaining existing. The major spending item for Ward 1 over the next five years is the enclosure of the Manning Road drain from Riverside southerly at a cost of $4.1 million scheduled for 2020.
G. Manager Water and Wastewater , January 14, 2015, Report No. 05/15 Re: 2014 Annual Summary Report - Tecumseh Water Distribution System. Council is advised of the reporting provided to the Ministry of the Environment with respect to our water system.
H. Director Parks and Recreation Services, January 15, 2015, Report No 04/15 - Re: Lakewood Park Concession Request for Proposals. Council will be asked to approve a Request-for-Proposals regarding operating food services at the Lakewood Park Pro Shop This could also be a cart service or Food Truck as well.
I. Manager Recreation Programs/Events, December 1, 2014, Report No. 01/15 - Re: Outdoor Special Events Policy. Council will be asked to approve a set policy dictating the kinds of activities that can be delivered in given locations (i.e. Lakewood Park North would be restricted to passive activities while active activities would be at Lakewood Park South.)
J. Manager Recreation Programs/Services, January 12, 2015, Report No 06/15 - Re: Financial Analysis on 2014 Town Special Events. Council is provided with a financial report regarding how many town resources are expended for Town-led events.
K. Manager, Facilities, January 14, 2015, Report No. 03/15 Re: Arena/Pool Five (5) Year Capital Projects. Council is advised of the planned Capital Works for the Arena and Swimming Pool over the next five years.
The full report for the Regular Council Meeting is at http://town.tecumseh.on.ca/amserver/Regular%20Council%20Meeting/2015-01/27-19-00/Packet.pdf
If you have any questions on these items please be sure to comment here, email to email@example.com, or call me at 226-773-1910..
- The Official Opening of the Vista Academy Trail took place on Monday, January 19. Students now have a safe route to walk or cycle to surrounding residential neighbourhoods, as well as McAuliffe Park. This project was jointly funded by the Town, Greater Windsor-Essex County School Board and CWATS, the County-Wide Active Transportation System.
- The Essex Region Conservation Authority (ERCA) will hold its Annual General Meeting on Thursday, January 22 at the LaSalle Municipal Offices.
- Town Council has numerous meetings scheduled in the coming week. The annual Strategic Planning and Priorities Session takes place on Friday, January 23. The following Monday, January 26, a Special Council Meeting will be devoted to 2015 Budget Review.
- On Tuesday, January 26, there will be a Public Council Meeting on the South McPhee Drain, as well as a Regular Council Meeting. Finally, a second 2015 Budget Review meeting is scheduled for Monday, February 2, if required.
- Tecumseh Fire and Rescue Services Twitter followers has reached 2000. Find them on Twitter @TECFD to receive up-to-date safety messages, information on road closures and incidents.
- Tecumseh Fire and Rescue Services has created a new Emergency Information Brochure which will be distributed to residents of the Town. A copy of the brochure is posted on the Town’s website at: http://www.tecumseh.ca/townhall/departmental-services/fire-emergency-services/fire-safety-planning
- Everyone is invited to give retiring Deputy Clerk Susan Mazzei a great send-off on Friday, January 30 at Johnny Shotz. The party starts right after work. Congratulations and best wishes Sue!
- The Irish flag is flying at Town Hall this week. Two visitors from Oldcastle, County Meath, Ireland will be in Town to explore business opportunities until next week. Tecumseh has been twinned with Oldcastle, County Meath since 1999.
On Tuesday, January 13th, members of Council received a first look at the draft town Budget.
Administration is proposing a 0.8% tax increase, or an average of $8 a year when considering education and county increases projected as well. A 1.6% budget increase was proposed, with new revenues from assessment growth and lower policing costs contributing accounting for avoiding the extra 0.8% on the tax base.
Some of the new costs being recommended by Administration include:
- A new infrastructure reserve representing 1.0% of your tax rate or $200,000. This is not lifecycle costing for maintenance of existing assets but is rather to fund new initiatives like the Parks & Recreation Master Plan (i.e. the proposed Lakewood Park splash pad is estimated to cost about $350,000 and if prioritized would be funded from this allocation)
- Additional part-time administrative assistant for Council Services
- Additional firefighter hours to meed demand
- Additional hours allotted to Public Works for Winter Control to meet demand
- Conversion of joint Building/Water Inspector to Building Inspector (with offsetting reduction from Water budget) to meet demand
- Strategic Planning to undertake projects such as the improvements to the Tecumseh Road business district
- Overall $320,000 increase for salaries and benefits.
The proposed capital works program for 2015 will total $12.4 million. Projects for 2015 will include:
- Various asphalting ($0.7 million)
- Baseline Road reconstruction ($0.9 million)
- Conversion of Streetlights to LED ($1.2 million)
- First phase of Stormwater Channel east of Manning Road at Lakewood Park ($0.7 million)
- Replacement of Lacasse Public Works Yard Salt Shed ($0.3 million)
- Burke/Outer/Moro Sanitary Sewer and municipal infrastructure replacement ($3.0 million)
- Sullivan Creek/Baseline and Pike Creek/12th Concession Bridges ($1.0 million)
Here's what's going to be discussed at Council this week:
6pm - Special Public Meeting regarding converting the present-day Bonduelle office building on Lacasse Blvd. facing St. Denis Street into a residence for 45 temporary foreign workers. Zoning permission for future expansion of this building to house a total of 60 workers is also contemplated.
More detailed information for this part of the meeting can be found here.
7pm - Council will be considering a number of items for communications and for potential action.
- Jim Tracey, Program Coordinator, Community Support Centre Re: CSC Programs and Services
- Tony Haddad, CAO, Luc Gagnon, Director Financial Services/Treasurer and Tom Kitsos, Deputy Treasurer/Tax Collector Re: 2015 Proposed Budget
- Mr. Christopher Hales, Chair, Tecumseh Police Services Board and Inspector Glenn Miller, Essex County OPP - Re: 2015 Police and Police Services Board Budget
Business items include:
- Receipt of approval for funding by the Ontario Heritage Trust for the Banwell Road Black Settlement Plaque
- Follow-up from Canada Post regarding Door to Door Delivery & Community Mailboxes. Canada Post has rejected the possibility a public meeting and advises that it will begin notification of residents whose properties are affected by proposed community mailboxes.
- Advisory from the Town of Lakeshore regarding rezoning and official plan amendments permitting Medical Marihuana Production
- Town accomplishments for 2014 as reported by Chief Administrative Officer
- Approval of new OPP New Billling Model
- Continued lease by the Town of the McAuliffe Woods Conservation Area
- By-law approval setting of Water & Wastewater Rates for the Year
- By-law approval of Committee Appointments
More detailed information regarding this part of the meeting can be found here.
Please let me know if you have any issues regarding these items by commenting here or by calling me at 226-773-1910.
Canada Post has followed up with Council regarding the phase-in of the Community Mailboxes in neighbourhoods currently receiving door-to-door service.
They have advised that they will not convene a public meeting wherein residents would be able to have their questions answered in a group setting. However they have committed to meeting with residents individually at their homes.
Canada Post staff will begin door knocking at those homes who will be affected by a Community Mailbox site located on the municipal easement either abutting or adjacent to their property beginning on Monday, January 12, 2015. They will make three attempts to contact at the door, after which they will leave behind a note describing how to set up an appointment time.
At that time, they will explain why the location was chosen, when the boxes will be installed and when delivery will commence. Canada Post will accept concerns and input regarding the location and the location would remain subject to changes based on your input. Once consultation is complete, Council will be advised as to where the new mailbox locations will be set.
Any inquiries you may have with respect to how your mail service will be accommodated can be directed to Canada Post's hotline at 1-844-454-3009.
For the week of January 8, 2015
Tec Notes have returned! Look for useful tidbits of information about current initiatives, projects and events on the first and third Wednesday of each month. Your submissions are welcome and will help keep everyone at the Town up to date on current news and events.
Christmas Tree Collection will commence the week of January 12.
The first Regular Council Meeting for 2015 will be on Tuesday, January 13 at 7:00 pm. It will be preceded by a Public Council Meeting on the Bonduelle Zoning By-law Amendment at 6:00 pm.
A Joint Orientation Session for Area Municipal Councils and their Senior Administration will take place on Wednesday, January 14. This session is being coordinated in partnership with the Ministry of Municipal Affairs and Housing.
The Town’s annual Capital Projects Road Tour, a Special Meeting of Council, will take place the morning of Saturday, January 17. It will include site visits to current and proposed capital works projects around Town.
The Town is welcoming applications for Snow Angels, volunteers to remove snow and ice from sidewalks and driveway approaches of seniors and persons with disabilities. Tecumseh residents over the age of 65 or who have a disability can apply for assistance. Both applications are available on the Town’s website along with further details.
Smoking, the use of smokeless tobacco and e-cigarettes is now prohibited in all Town parks, recreational facilities and sports fields, as well as within 9-metres of an entrance/exit of a municipal facility and bus stop under the Town’s Smoke Free Outdoor Spaces By-law which came into effect on January 1, 2015. The Province of Ontario also amended the Smoke Free Ontario Act, effective January 1, 2015.
The Working Toward Wellness program is pleased to provide the following update: Healthy Bodies: ACTIVate initiative Partner Up - Your Physical Activity Challenge! The following link is to the fourth and final installment of the Hot Topics series for this initiative, Healthy Bodies: ACTIVate. Partner Up is designed to help you stay on track with your physical activity plan over the next four weeks by including a friend, co-worker, or family members as a partner. For some people, having a partner helps them reach their goals – give it a try!
2015 Dog Licenses are now available at Town Hall. The fee is $15 before March 31st and $30 for the remainder of the year.
Over the last few days I have received a number of calls and e-mails regarding the odour that we're currently experiencing.
Bonduelle has advised the Town of Tecumseh of what it is. The plant is processing dry beans. They're taking red kidney beans, chick peas, etc., blanching them through a continuous blanching process, and then freezing them.
They began the process on Saturday, December 13th and concluded their dry bean production today. You're smelling the blanching/cooking of the dry beans during the process. The production of dry/frozen beans occurs twice annually, in December and June. Usually, each period last about 7 - 8 days.
Please do let me know if you have any comments on this, either here or by calling me at 226-773-1910.
On Tuesday, Council will hold a special meeting at 6pm in addition to its regular meeting at 7pm.
The special meeting will consider committee appointments for the coming 4 year term. You can see the committees and applicants in the full agenda found here.
The regular meeting begins at 7pm and considers the following matters. The full agenda can be found here.
Delegations will include:
- Kristy McBeth, Manager of Chronic Disease and Prevention, Windsor Essex County Health Unit who will speak to having a Smoke Free Outdoor Spaces By-law adopted in Tecumseh (for consideration tonight), as well as amendments to the Smoke Free Ontario Act and County Wide Consistency Strategy, and
- Andrew Paterson, Manager Municipal Engagement, Canada Post who will speak about Community Mail Boxes/Discontinuance of Residential Door-to-door Mail Delivery
As part of Council's normal business, the following will be considered and Council will be asked to:
- Authorize participation of councillors in the Association of Municipalities of Ontario Land Use Planning Course and Municipal Council Education Program for professional development. (I have requested to attend the A.M.O. Municipal Council Education Program which will be held on December 12th in London.)
- Receive minutes of the Joint Health and Safety Advisory Committee meeting of November 20, 2014
- Update the Non-Smoking Policy to eliminate smoking in public outdoor spaces such as parks and fields.
- Consider continuing policy that one third of councillors' pay will represent the reimbursement of expenses incurred from performing regular council business, which makes it exempt from taxation.
- Amend the financing of the 2013 Arena addition from reserves to development charge funding
- Set Administrative Fees and Charges.
- Extend Transit Delivery and Maintenance Services Contract with First Student Canada for 2015
- Sign agreement with Ontario Ministry of Transportation to accept Dedicated Gas Tax Funds for Public Transit
- Hold a Public Meeting for Tuesday, January 13, 2015 with respect to establishing Migrant Worker Housing at Bonduelle.
- Respond to the rejection of funding for Tecumseh projects under the Building Canada Fund - Small Communities Fund (SCF) and the Ontario Community Infrastructure Fund (OCIF) Application.
- Award Tender for building a Pedestrian Bridge near Malden Road crossing Pike Creek
- Award Tender for extending Sanitary Sewers into Oldcastle's Burke Street, Outer Drive, & Moro Drive
- Amend the Manning Road Secondary Plan Area Stormwater Management Study as part of the Class Environmental Assessment to incorporate the Baillargeon Drain as part of the drainage area
- Approve corrective actions identified as part of a regular audit of drinking water quality management standards.
- Accept report of the Ontario Ministry of the Environment with respect to recent inspection
- Establish Water Wastewater Rates By-Law
If you have questions or concerns with respect to any of these items, please feel free to let me know in the comment section, via Facebook or Twitter, or by calling me at (519) 962-8832*
* NOTE My phone number will be changing soon. I will advise as to when this will occur.
INAUGURAL MEETING of the Council of the Town of Tecumseh
Tuesday, December 2, 2014
Tecumseh Town Hall
917 Lesperance Road
at 7:00 p.m.
PROCESSSION: Bagpipes, Caleb Thibodeau
ORDER: Clerk, Laura Moy
PRAYERS: Father Gary Goyeau & Reverend Robin Sherman
SINGING OF O’CANADA: Chastin Lamoureaux
DECLARATION OF ELECTED OFFICE:
The Honourable Mr. Justice Christopher Bondy
Mayor and Members of Council
PRESENTATION: Mayor’s Chain of Office
REMARKS: Members of Council
Manning Road's facelift continues. Beginning later this month, the Lakewood Park Stormwater Channel on the west side of the Park from St Thomas Street to Riverside Drive will be constructed. The Channel will provide stormwater storage allowing the enclosure of the East Townline Drain along the west side of Manning Road and for the new residential areas approved for the southeast section of the former Lakewood Golf Course.
You'll also see the site preparation work begin for the Estates of Lakewood Park Development, (tree removals and stripping of topsoil). This work is required to allow the stockpiling of the excavated materials from the Channel. The stockpiled material will be there shall remain until such time the site servicing for the development begins in the Spring 2015.
Construction of the Channel is scheduled to begin in later December 2014 and should be completed in Spring 2015.
Traffic on Manning Road will be maintained during construction; however you may experience some minor delays when construction vehicles are entering/exiting the site.