Andrew Dowie

January 14th Meeting

by
4139sc
on January 11, 2020

A special note - Town Hall is being renovated for the next several months! Town Council will be held at the Tecumseh Arena in the Horwood Room, which is the closest room to the parking lot.

Town Council begins at 5pm with a Public Council meeting to discuss the repair and improvement of the Hurley Relief Branch Drain. The agenda can be found here.It is recommended that consideration be given to first and second readings of a provisional by-law to adopt the Drainage Report in accordance with Section 42 of the Drainage Act and that notice be given to all affected landowners, of the Court of Revision to be held on Tuesday, February 11, 2020, at 6:00 p.m. in accordance with Section 46(1) of the Drainage Act, subject to the adoption of the provisional by-law.

At 5:30pm, a Public Council meeting will be held to discuss the repair and improvement of the West Branch of the East Branch Delisle Drain. The agenda can be found here. It is recommended that consideration be given to the first and second readings of a provisional by-law to adopt the Drainage Report and that notice be given to all affected landowners, of the Court of Revision to be held on Tuesday, February 11, 2020, at 6:30 p.m. in accordance with Section 46(1) of the Drainage Act (Act), subject to the adoption of the provisional by-law.

At 6pm, a Public Council meeting will be held to hear public comment on the applications for an Official Plan and Zoning By-law amendments for a parcel of land located southeast of the Tecumseh Road and Southfield Drive intersection. The purpose of the proposed Official Plan amendment is to redesignate the subject property from General Commercial and Residential to Residential; introduce a new site specific policy to facilitate the development of the lands for two additional apartment buildings; establish a total lot density of 91 units per hectare for the entire property; and to establish maximum height limits for the existing and proposed buildings. The purpose of the Zoning By-law amendment is to change the zoning pertaining to the subject parcel from "General Commercial Zones" and "Residential Zone 2" to site specific "Residential Zone R3". The site specific R3 zone would permit the proposed residential uses and establish various site specific zone provisions. The agenda can be found here.

Regular business begins at 7pm. The agenda can be found here.

Mrs. Karen Silani, our Parks and Recreation Clerk, will be a delegation to the meeting. Mrs. Silani is celebrating her retirement. Congratulations Karen!

Communications - For Information includes:

1. Township of Huron-Kinloss dated December 17, 2019 Re: Review of the existing Conservation Authorities Act, 1990, R.SO 1990, c.C27. Huron-Kinloss endroses the Ramara Township ask for a review the existing Conservation Authorities Act, 1990, R.SO.1990, c. C.27 and request that an exit clause be provided in any new Conservation Authorities Act to permit municipalities that determine the objects of conservation and environmental stewardship can be provided by alternative governance, programs, and/or services. County of Simcoe also endorses the resolution.

2. Township of Stone Mills dated December 27, 2019 Re: Support Resolution for Conservation Authorities. Township of Stone Mills encourages the province to continue to support the principle of planning on a watershed basis in the on-going review and prioritize the allocation of adequate funding to support the core mandate of conservation authorities.

3. Public Information Centre No. 2 Re: Oldcastle Stormwater Master Plan. The Town of Tecumseh is carrying out a study of the area of Oldcastle to form a basis for the development of the Oldcastle Stormwater Master Plan. DATE: Wednesday, January 29th, 2020. TIME: 3:00 – 5:00 p.m. and 6:00 – 8:00 p.m. PLACE: Ciociaro Club, Salon F

4. Water and Wastewater Master Plan Update Re: Notice of Completion. The Town's review of the Water and Wastewater Master Plan is now complete. It is on the public record for 30 calendar days in accordance with the Municipal Class EA document. The public review period will begin on January 9, 2020 and end on February 8, 2020. The report is available for public review at https://www.tecumseh.ca/en/town-hall/water-and-wastewater-master-plan.aspx or at Tecumseh Town Hall in the Public Works and Environmental Services Department.

5. Township of La Vallee dated January 9, 2020 Re: 911 Misdials and Township of Nipigon dated January 9, 2020. Both municipalities have endorsed Tecumseh's resolution surrounding 911 misdials and reducing the number of calls in error.

6. Town of Deep River dated January 8, 2020 Re: Premiers to Develop Nuclear Reactor Technology. Deep River endorses the principle of developing small modular nuclear reactors in Ontario.

7. Town of Amherstburg dated December 10, 2020 Re: Municipal Modernization Program and Service Delivery Review. Amherstburg is using its municipal modernization funding to undertake a service delivery review and is requesting discussion regarding shared services on a regional basis with the and invites the Town of Tecumseh to participate. Tecumseh has already committed its funds to customer service improvements.

Reports include:

1. Corporate Services & Clerk

a. CS-2020-01 2019 Open and Closed Meetings. This report details the number of meetings, # of agenda items and time spent in each type, respectively:

RCM 20 312 25 hrs. 48 min. 1 hr. 17 min
PCM 18 128 13 hrs. 9 min. 0 hr. 43 min
SCM 10 34 20 hrs. 57 min. 2 hrs. 5 min
In-Camera 9 28 6 hrs. 14 min. 0 hr. 41 min

2. Parks & Recreation Services

a. PRS-2020-01 2020-2024 Arena and Pool Five (5) Year Capital Works Plan. Administration recommends the following expenditures in 2020:

Arena

1 Replacement Spectator Safety Netting $18,000
2 Building Environment Control System (BMS) $45,000

3 Sportsplex - Architect Grant Non Eligible Portion $280,952
4 Sportsplex - Architect Construction Phase $2,690,189
6 Sportsplex - Construction & Non Rebateable HST $52,325,019
7 McAuliffe Diamond Upgrade Artificial Infield $500,000
8 Building Environment Control System (BMS) $7,000
9 Rink A Brine Pump and Chiller Replacement $200,000
10 Replacement HVAC Units (2) $28,000
11 Second Floor Kitchen Renovations $10,000
12 Dressing Room HVAC Unit Upgrades $6,000

13 New Door and Insulation for Referees Room $5,000
14 Annual General Repairs $10,000
Sub-total $63,000 $56,062,160 $56,125,160
Federal / Provincial Infrastructure Grant -- $39,869,101 $39,869,101
Town Funding ($10,593,500) -- $9,747,059 $9,747,059
New Infrastructure Reserve -- $1,180,000 $1,180,000
Community Fundraising -- $4,000,000 $4,000,000
Arena Lifecycle Reserve $63,000 $1,266,000 $1,329,000

Pool

1 Pump Replacement $10,000
2 Refurbish Tot Pool $23,000
3 Lap Pool Heater Replacement $17,000
Pool Lifecycle Reserve $50,000

Grand Total Costs $63,000 $56,112,160 $56,175,160

3. Planning and Building Services

a. PBS-2020-01 CIP Grant, 11865 Tecumseh Road

Administration recommends that the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the property located at 11865
Tecumseh Road (Roll No. 374402000000200), be deemed eligible and approved for the Planning, Design and Architectural Grant Program in the amount of $3,000 in relation to the preparation of drawings for the building façade and parking lot improvements proposed for the subject property (Magic Carpet Travel / SkyVu Solutions).

b. PBS-2020-02 Site Plan Control Agreement, 11957 Tecumseh Road

Administration recommends that a by-law authorizing the execution of the “2253746 Ontario Inc.” site plan control agreement, satisfactory in form to the Town’s Solicitor, which allows for the
development of a three-storey apartment building consisting of 32 residential dwelling units and associated parking, landscaping and on-site services/works on 0.37 hectare
(0.91 acre) parcel of land situated on the south side of Tecumseh Road (11957 Tecumseh Road), approximately 50 metres west of its intersection with Shawnee Road, be adopted, subject to standard conditions. This development was previously proposed as a condominium development with 43 units and 5 storeys.

c. PBS-2020-03 CIP Grant, 11957 Tecumseh Road

Administration recommends that the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the property located at 11957
Tecumseh Road (Roll No. 374402000000800), be deemed eligible and approved for the Development Charges Grant Program in the amount of $100,000 in relation to the construction of a three-storey, 32-unit apartment building proposed for the subject property.

4. Public Works & Environmental Services

a. PWES-2020-02 Request for Repair and Improvement to the Merrick Creek Drain, Appointment of Drainage Engineer. It is recommended that N.J. Peralta Engineering Ltd. be appointed Drainage Engineer to make an examination of the Merrick Creek Drain drainage area as submitted by the affected landowner in the “Notice of Request for Drain Improvement” dated November 17, 2018; And that a Drainage Report be prepared in accordance with Section 78 of the Drainage Act, including provisions for future maintenance.

b. PWES-2020-03 Request for Repair and Improvement to the Dawson Drain, Appointment of Drainage Engineer. It is recommended that Gerard Rood P. Eng., of Rood Engineering Inc. be appointed drainage engineer to make an examination of the Dawson Drain drainage area as submitted by the affected landowner in the “Notice of Request for Drainage Improvement” dated October 30, 2019; And that a Drainage Report be prepared in accordance with Section 78 of the Drainage Act, including provisions for future maintenance.

For questions on these or other municipal matters, please contact me at 226-773-1910 or andrew@andrewdowie.ca

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December 10th Meeting

by
4139sc
on December 07, 2019

This week, Town Council begins at 6pm with a special meeting to discuss the Water-Wastewater Master Plan. The agenda can be found here.

The Master Plan that governs water and wastewater infrastructure planning was updated as a result of the 2008 servicing strategies, implementation phases and costs, to reflect updated planning projections. A Notice of Study Completion is proposed to be advertised in Shoreline Week and the Town’s website and social media accounts to initiate the mandatory 30-day public review period.

Regular business begins at 7pm. The agenda can be found here.

Delegations include:

1. Local Government Week Award Winners:

Time Capsule Winner, Maya Wadi
Essay Winner 1st Place, Allisyn Teti
Essay Winner, 2nd Place, Alex Acanne

2. Denis Berthiaume, Manager Water and Wastewater, who is celebrating his retirement.

3. Jeff Sylvestre, James Sylvestre Developments Ltd. Re: Sylvestre Drive Sanitary Sewer Extension Class EA and Storm Drainage Master Plan and 2020 Budget.

4. Steven Valente, Secretary and Robert Millson, Legal Counsel for 2041235 Ontario Ltd. Re: Storm Drainage Master Plan and 2020 Budget.

Communications - For Information includes:

1. Minister of Heritage, Sport, Tourism and Cultural Industries dated November 6, 2019 Re: Acknowledgement Letter. Minister Lisa MacLeod has provided a letter to Mayor McNamara acknowledging her meeting with members of Town Council and her visit to Tecumseh in early November.

2. City of Windsor dated November 18, 2019 Re: City Council Decision on Windsor Essex County Environment Committee - Climate Change Emergency Declaration. Windsor advises that they have declared a Climate Emergency for the municipality.

3. Municipality of South Huron dated November 18, 2019 Re: Provincial Consultation of the Transformation of Building Services in Ontario. South Huron supports the request of the Town of Prescott to establish a Delegated Administrative Authority with respect to Building Code-related service delivery by the municipality.

4. Township of Greater Madawaska dated November 18, 2019 Re: Support for ministers to allow for electronic delegation. Greater Madawaska requests that Ministerial delegations normally established as part of various conferences throughout the year be facilitated electronically so that municipalities are not required to incur conference expenses to have the opportunity to meet with Ministers.

Reports include

1. Chief Administrative Officer

a. CAO-2019-12 Climate Change Emergency Declaration. Administration recommends that the municipality adopt the Climate Change Emergency Declaration that has been adopted by various municipalities in the area and across Canada.

2. Corporate Services & Clerk

a. CS-2019-43 Urban Hens. Administration recommends proceeding with a two-year pilot Urban Hen program following public consultation and identification of neighbourhood concerns.

b. CS-2019-44 Alley Closing Policy, Public Consultation Results. Administration recommends proceeding with implementation of the Alley Closing Policy following public review.

c. CS-2019-45 Servicing of Monroe Island - 454 Brighton Road, Lakeshore. It is requested that Tecumseh enter into an agreement to service Monroe Island (440 Brighton) as the property is located in Lakeshore but servicing is best suited to be originating from the Town.

d. CS-2019-46 Management and Non-union Administrative Support Staff and Council Economic Salary Adjustment for 2020. Administration is recommending a cost of living increase for non-union staff of 2.0%, consistent with that for union staff, effective January 1, 2020, and also for the Mayor of 2.0%, for the Deputy Mayor of 0.5% and for Councillors of 1.0%

3. Financial Services

a. FS-2019-14 Administrative Fees and Charges 2020. Administration recommends changes to fees and charges. Variable fees would increase by the Consumer Price Index of 1.9%, and new fees for the following:

Archival Research – Adjusted to reflect hourly labour rate only.
Fees added for Photocopies (colour), Maps, plans on plotter (colour), Refund or Misdirected Payment Fee and By-Law Enforcement Administration Fee.
Fire assistance for private standby – Adjusted to match Confined Space Rental (c).
False Alarm Registration and At Fault False Alarm fees added to this schedule to coincide with By-law 2019-75, which was recently updated.
Criminal Record Check, Duplicate Copy of Record Check, Occurrence Confirmation Reports, Technical Traffic Collision Report and Reconstruction Report – Adjusted to reflect increase to OPP Fee Schedule.
Park Pavilion Rental, Parks Commemorative Program, Special Event Lakewood, Lacasse and McAuliffe Parks, Public Swim – Rates maintained at 2019 level.
Ice Rental Municipal or Municipal Partnership Program Apr – Aug – reduced to zero.
Tecumseh Transit Single Fare – Rates increased by $0.25. First rate increase since program inception; Monthly Pass – Rates increased by $5. First rate increase since program inception

4. Fire & Emergency Services

a. FIRE-2019-08 2020-2024 Fire Equipment Five (5) Year Capital Works Plan

Fire requests approval of the following purchases:

4 Swiss Phone pagers $3,000
8 Firefighter helmets $4,000
10 Leather boots $5,000
8 Sets of firefighter bunker gear $20,800
from the Fire Equipment Lifecycle Reserve $ - $ 32,800

5. Parks & Recreation Services

a. PRS-2019-15 Buildings Five (5) Year Capital Works Plan. Administration requests the following purchases for 2020:

Town Hall Environmental Control System -- $30,000
Environmental Building Interior Upgrades -- $15,000
Environmental Bldg Garage Exhaust System -- $22,000
St Clair Beach Community Centre Upgrades -- $12,000
Cada Library Architect Contract -- $60,000
Town Hall HVAC Replacement (3) Units -- $30,000
Town Hall Flooring Replacement -- $80,000
Carling Pavilion Replacement -- $45,000
St. Mary's Pavilion Roof Replacement -- $10,000
McCord Lane PW Salt Shed Roof -- $50,000
Fire Hall #1 Concrete Pad Refurbishment -- $20,000
from the Municipal Modernization Fund -- $30,000 and Buildings Lifecycle Reserve -- $344,000

b. PRS-2019-18 2020-2024 Parks Five (5) Year Capital Works Plan. Administration requests the following purchases for 2020:

Lakewood North - historical storyboard installation $10,000
St Mary's Park - walkway at splash pad $10,000
Park Sign Replacements - various parks $15,000
In Ground Recyclable Containers $20,000
Parks Recreation & Trails Master Plan Update $45,000
McAuliffe Park Washroom Renovation $15,000
Optimist Park - playset replacement $100,000
Various park bench and garbage can replacement -- $15,000
Sports Fields - top dressing over seeding -- $15,000
Install Manufactured Wood Chips Under Play Sets -- $18,000
Annual Project Allocations TBD -- $25,000
McAuliffe Park - bleacher replacements -- $8,000
St Mary’s Park - irrigation for infield -- $8,000
Lakewood Park - drainage improvements -- $10,000
Baseball Infield Clay - various parks -- $18,000
Buster Reaume - playset replacement -- $50,000
Lacasse Grandstand - replacement design -- $60,000
Dorset Dresden - playset replacement -- $70,000
Lakewood Park - Pier boardwalk repairs -- $125,000
Lakewood and McAuliffe Park electronic signs $130,000
McAuliffe Park - Splash Pad -- $250,000
Tree Planting $30,000 $30,000
from Donations $30,000, Infrastructure Reserve $172,500, Transfer from Reserve (MMP Grant) $130,000, Park Development Lifecycle Reserve $684,500 and
Reforestation Lifecycle Reserve $30,000

6. Planning & Building Services

a. PBS-2019-40 Tecumseh Vista Trail, Extension of Trail Easement Agreement. It is recommended that the Town maintain the walking path between McAuliffe Park and Tecumseh Vista Academy within private property for an additional five years.

b. PBS-2019-41 2019 Nine Month Permit Report.

Construction value was reported at $32,194,990, which is up by $9,804,990 or 44 percent over last year. Net number of permits year to year is down by 105 permits (275) however revenues are at 83% of the budgeted amount for the year.

7. Public Works & Environmental Services

a. PWES-2019-49 2020-2024 PWES Five Year Capital Works Plan

Sidewalks and Trails

Administration recommends approval of the following purchases for 2020:
Sidewalk Repair Program - Various Locations $ 69,000
Riverside Drive Trail $ 850,000 $ 850,000
CR42: CR19 to CR43 (Sidewalks and Bike Lanes) $ 708,500

Road Projects