Town Council begins at 7pm following two In Camera meetings beginning at 6pm. The full agenda can be found here. There are no scheduled delegations for the meeting.
Communications - For Information includes:
1. City of Sarnia dated March 4, 2021 Re: COVID Colour Coded Capacity Limits. Sarnia requests that the Province adjust the capacity limits for dining, restaurants, sporting and recreational facilities, places of worship, event centers, and all retail/small businesses as part of the colour coded system.
2. Howick Township dated December 3, 2020 Re: Tile Drainage Installation Act. Howick requests that the Province amend Tile Drainage Installation Act and/or the regulations under the Act such that would they would require that tile drainage contractors file farm tile drainage installation plans with the local municipality.
3. Township of Adjala-Tosorontio dated February 26, 2021 Re: Tile Drainage Installation Act. Adjala-Tosorontio requests that the Province amend Tile Drainage Installation Act and/or the regulations under the Act such that would they would require that tile drainage contractors file farm tile drainage installation plans with the local municipality.
4. Niagara Region dated March 4, 2021 Re: Homelessness, Mental Health and Addiction. Niagara Region resolves:
- That Niagara Region Council officially ACKNOWLEDGE that a significant crisis exists in Niagara in regard to the prevalence of chronic homelessness and the lack of affordable housing that far surpasses the Region’s ability to meet the vision dictated in its 10-year Housing and Homelessness Action Plan (HHAP);
- That the advocacy letters be sent directly to the appropriate Federal and Provincial ministries outlining Niagara’s current situation and requesting additional funding be provided to ensure Niagara can meet the vision outlined in its housing action plan;
- That the Region advocate to the Minister of Municipal Affairs and Housing and the Minister of Families, Children and Social Development for the required operational funding for the planned supportive and bridge housing initiatives;
- hat Regional staff BE DIRECTED, in alignment with the planned review of Council’s strategic priorities, to produce a report specifically highlighting the progress being made and critical gaps in regard to services related to mental health, addictions and wellbeing;
- That Regional staff BE DIRECTED to continue providing Regional Council updates on the HHAP and Built for Zero initiatives;6. That Regional staff BE DIRECTED to request an update from the Overdose Prevention and Education Network of Niagara (OPENN) regarding the current status of the actions being taken to address addiction related issues in Niagara.
5. Town of Bracebridge dated March 9, 2021 Re: Bill 197 - COVID-19 Economic Recovery Act, 2020, Schedule 6. Bracebridge asks the Province to amend Bill 197, COVID-19 Economic Recovery Act, 2020, to eliminate the development approval requirement provisions from adjacent municipalities and that the ‘host’ municipality be empowered to render final approval for landfills within their jurisdiction.
6. Niagara Region dated March 4, 2021 Re: COVID-19, Schedule 6, Bill 197, Recovery Act. Niagara asks the Province to amend Bill 197, COVID-19 Economic Recovery Act, 2020, to eliminate the development approval requirement provisions from adjacent municipalities and that the ‘host’ municipality be empowered to render final approval for landfills within their jurisdiction.
7. Town of Bracebridge dated March 9, 2021 Re: Ontario Fire College. Bracebridge requests that the Province of Ontario reverse their decision to close the OFC as it is one of the best and most cost-effective methods for municipalities to train their firefighters which assists in protecting residents.
8. Township of Brock dated February 25, 2021 Re: Ontario Fire College. Brock requests that the Province of Ontario reverse their decision to close the OFC as it is one of the best and most cost-effective methods for municipalities to train their firefighters which assists in protecting residents.
9. Municipality of Morris-Turnberry dated March 10, 2021 Re: Ontario Fire College. Morris-Turnberry requests that the Province of Ontario reverse their decision to close the OFC as it is one of the best and most cost-effective methods for municipalities to train their firefighters which assists in protecting residents.
10. Municipality of Leamington dated March 15, 2021 Re: Ontario Fire College. Leamington requests that the Province of Ontario reverse their decision to close the OFC as it is one of the best and most cost-effective methods for municipalities to train their firefighters which assists in protecting residents.
11. Municipality of Muskoka dated March 15, 2021 Re: Ontario Fire College. Muskoka requests that the Province of Ontario reverse their decision to close the OFC as it is one of the best and most cost-effective methods for municipalities to train their firefighters which assists in protecting residents.
12. Ontario Fire Marshal dated March 4, 2021 Re: Ontario Fire College Training Modernization. The Ontario Fire Marshal responds to concerns regarding closure of the Ontario Fire College facility in Gravenhurst and details plans to regionalize the coursework and instructor locations.
13. Township of Brock dated March 2, 2021 Re: Cannabis Licencing and Enforcement. Brock requests that Health Canada:
- Require Federal Licenses and Registrations for Designated Growers to conform with local zoning and control by-laws;
- Ensure local authorities are provided with notification of any licence issuance, amendment, suspension, reinstatement or revocation within their region
- Provide dedicated communication with local governments and Police services;
- Provide lawful authority to Police agencies to lay charges when registered or licences operations grow in excess of their registration or licence through Health Canada; and,
- Provide enforcement support and guidance to local municipalities for dealing with land use complaints relating to Cannabis.
14. Chris Lewis, Member of Parliament, Essex dated February 12, 2021 Re: Three Digit Suicide Prevention Hotline. MP Chris Lewis requests that Town Council, given that the alarming rate of suicide in Canada constitutes a national health crisis, support a call on the government to take immediate action, in collaboration with our provinces, to establish a national suicide prevention hotline that consolidates all suicide crisis numbers into one easy to remember three-digit (988) hot-line that is accessible to all Canadians.
15. Municipality of Tweed dated March 10, 2021 Re: Advocacy for Reform of Joint Several Liability. The Municipality of Tweed is advocating for reform and reconsideration of the Negligence Act, R. S. 0. ·1990, c N. 1 to provide for alternatives. Many alternatives were provided in a 2010 AMO report, including, but not limited to, Joint and Severable Liability at a set percentage of fault or Joint and Severable Liability based on type of damage.
16. Township of South Glengarry dated March 1, 2021 Re: Provincial Rollout of COVID-19 Vaccines. South Glengarry urges Premier Doug Ford and the Province of Ontario to procure approved COVID-19 vaccines to be distributed to the residents of the Province of Ontario, increase the Province's vaccination rate to keep pace with the doses that have been received and accelerate the launch of its COVID-19 vaccine booking system in lieu of remaining reliant on the federal supply chain.
1. Corporate Services & Clerk
a. CS-2021-06 Tecumseh Business Improvement Area Board of Management Director Vacancy. Council is being asked to select a member from applicants of the previous recruitment to address a vacancy.
b. CS-2021-08 COVID-19 Economic Recovery - Temporary Outdoor Patios 2021. Administration is recommending:
- that the Chief Building Official be authorized to inspect all temporary patios and require adjustments to the patio in order to address compliance with the Guidelines, and further
- that the extension of existing liquor licenses to temporary patios on private property throughout the Town of Tecumseh be supported for the duration of 2021, provided businesses comply with the Town of Tecumseh’s Temporary Outdoor Patio Guidelines; And furthermore
- that the extension of existing liquor licenses to temporary patios on Town property for the duration of 2021 be supported provided businesses comply with the Town of Tecumseh’s Temporary Outdoor Patio Guidelines and enter into an Encroachment Agreement, in form and content satisfactory to the Town’s Solicitor; And furthermore over
- that the Mayor and the Clerk be authorized to execute an Encroachment Agreement with business owners requesting to encroach onto Town property for a Temporary Outdoor Patio.
2. Financial Services
a. FS-2021-02 Statement of Remuneration and Expenses Paid in 2020. Administration presents the Statement of Remuneration and Expenses Paid in 2020. My total salary and expenses for 2020 were $36,652 which primarily included attendance at the ROMA (in person) and AMO (online) conferences.
3. Fire Services
a. FIRE-2021-02 Fire Safety Grant Program. Administration is recommending approval of the submission of a Fire Safety Grant application by the Fire Chief for the purchase of a training software system to allow for online in-house training, the purchase of fire management software to replace the existing system, and the purchase of a new digital camera for the Fire Prevention Officer to use during inspections, for a total value of $10,300 in eligible project costs.
4. Information & Communication Services
a. ICS-2021-01 2021-2025 ICS Lifecycle Works Plan. Administration recommends that $195,000 be authorized towards the following investments:
- PC Replacements
- Network Upgrades
- Video Surveillance
- A/V Systems
- Miscellaneous Software
- Street Photography
- Corporate Website
- Virtual Server Upgrades
- Fire Department Software
- Financial Software
- Data Backup Solution
- Email Server
- GPS Data Collector Unit
- Microsoft Office
5. Parks & Recreation Services
a. PRS-2021-02 Tecumseh Recreational Soccer Club Sponsorship Banner Renewal Agreement. Administration recommends:
- that a five (5) year Banner Sponsorship Agreement commencing April 1, 2021, and ending March 31, 2026, between The Corporation of the Town of Tecumseh and Tecumseh Recreational Soccer Clubbe approved; And
- that the Banner Sponsorship Agreement constitute an agreement in accordance with paragraph 2.10 of the Sign By-Law No. 2018-33, as amended (Sign By-Law);And further that the Tecumseh Recreational Soccer Club have the right to request a renewal of the Banner Sponsorship Agreement in writing at least six (6) months before expiration, for a further five (5) years.
b. PRS-2021-03 Tecumseh Soccer Club Sponsorship Banner Agreement. Administration recommends:
- That a five (5) year Banner Sponsorship Agreement commencing April 1, 2021 and ending March 31, 2026, between The Corporation of the Town of Tecumseh (Town) and Tecumseh Soccer Club (Club)be approved;And
- that the Banner Sponsorship Agreement constitute an agreement in accordance with paragraph 2.10 of the Sign By-Law No. 2018-33, as amended (Sign By-law);And further that the Club have the right to request a renewal of the Banner Sponsorship Agreement in writing at least six (6) months before expiration, for a further five (5) years;And furthermore
- that the Club be allowed to place a storage shed on the Buster Reaume Park lands under agreement with the Town, for the exclusive use of the Club, in a location and of a design and construction that is agreeable to the Director Parks & Recreation and the Club and at the Club’s sole cost.
c. PRS-2021-04 Essex Power Youth in Community Fund. Essex Power has contributed $40,000 to the Town of Tecumseh as part of its Youth in Community Fund and Administration reports that it is managing the allotment by coordinating activities throughout the year through direct programming and partnerships with community groups.
6. Planning & Building Services
a. PBS-2021-13 Housekeeping Amendment to Sandwich South Zoning By-law 85-18 Restriction of Cannabis Greenhouse Operations in the Agricultural (A) Zone in accordance with the Policies of the Tecumseh New Official Plan Scheduling of a Public Meeting. Administration recommends:
- the scheduling of a public meeting, to be held on April 27, 2021, in accordance with the Planning Act, for the proposed housekeeping zoning by-law amendment to the Sandwich South Zoning By-law 85-18 to restrict cannabis greenhouse operations in the Agricultural (A) zone, in accordance with the policies of the Tecumseh new Official Plan, and further
- that a by-law making the development of new mushroom, greenhouse and cannabis greenhouse operations subject to site plan control in accordance with Section 10.4.3 of the new Tecumseh Official Plan, be adopted.
b. PBS-2021-14 Zoning By-law Amendment, 3425 11th Concession, Scheduling of Public Meeting. Administration recommends the scheduling of a public meeting, on April 27, 2021 at 5:00 p.m., in accordance with the Planning Act, for the application submitted by Dana Azar to amend the Sandwich South Zoning By-law 85-18 by rezoning a 0.47 hectare (1.16 acre) property situated on the west side of the 11th Concession Road, approximately 120 metres (393feet) south of its intersection with County Road 42 (3425 11th Concession Road), from “Agricultural Zone (A)” to a site-specific “Residential Zone 1 (R1-19)” in order to establish specific minimum lot area and frontage provisions to facilitate the creation of three new residential lots and the future construction of three single-unit dwellings.
For questions on these or other municipal matters, please contact me at 226-773-1910 or [email protected]
This week, Tecumseh Town Council begins at 5:45pm with a Drainage Meeting concerning the Curtis Drain. The Agenda can be found here.
The purpose of the meeting is to hear comments from any affected landowners on the proposed drainage works, as set out in the Drainage Report, filed by Josh Warner, P.Eng., of R. Dobbin Engineering Inc., dated June 1, 2020 for the Curtis Drain. The report recommends the repair and improvement to the Curtis Drain, including but not limited to; the removal of brush, phragmites, and trees along the open channel of the drain; the excavation of a new grade line; and the replacement and flushing of access culverts throughout the length of the Drain.
At 6:15pm, a Drainage Meeting will be held concerning the Dawson Drain. The agenda can be found here.
This report recommends the installation of a new access culvert to provide access to the agricultural portion of this parcel. The current effect on the watershed is noted as only affecting the assessed parcel requesting the bridge for both construction and future maintenance costs.
Regular business begins at 7pm. The agenda can be found here.
Delegations include: Tim Byrne, CAO/Secretary-Treasurer, Shelley McMullen Interim CFO/Director, Finance and Corporate Services, Kieran McKenzie, Vice-Chair, Essex Region Conservation Authority who will speak to the 2021 Draft ERCA Budget. A 2% increase to the ERCA levy is proposed.
Communications - For Information include:
1. Township of Perry dated February 19, 2021 Re: Community Safety and Well-being Plan. Perry requests that an extension be granted for completion of the Community Safety and Well-Being Plan to July 1, 2021.
2. Township of South Glengarry dated February 16, 2021 Re: Municipal Freedom and Protection of Privacy Act. South Glengarry requests that the Ministry of Government and Consumer Services to review the Municipal Freedom of Information and Protection of Privacy Act and consider the recommendations as presented by the Township of Guelph/Eramosa, being:
- That MFIPPA assign the Municipal Clerk, or designate to be the Head under the Act;
- That MFIPPA be updated to address current and emerging technologies;
- That MFIPPA regulate the need for consistent routine disclosure practices across institutions;
- That the threshold for frivolous and/or vexatious actions be reviewed, and take into consideration the community and available resources in which it is applied;
- That the threshold for frivolous and/or vexatious also consider the anonymity of requesters, their abusive nature and language in requests to ensure protection from harassment as provided for in Occupational Health and Safety Act;
- That the application and scalability of fees be designed to ensure taxpayers are protected from persons abusing the access to information process;
- That administrative practices implied or required under the Act, including those of the IPC, be reviewed and modernized;
- That the integrity of the Act be maintained to protect personal privacy and transparent governments.
3. Township of Perry dated February 19, 2021 Re: Children and Childcare, Post Pandemic Recovery Plan. Perry requests that the Government of Ontario:
- a. prioritize children and childcare as part of its overall post pandemic recovery plan;
- b. develop, adequately fund and release publicly a comprehensive plan that can support facilities through the provision of licensed childcare and early learning education; and
- c. provide increased funding to childcare provides reflective of COVID-19 operating cost increases to ensure a safe reopening and long-term sustainability for the sector.
4. Township of South Glengarry dated February 16, 2021 Re: Automatic Speed Enforcement, Photo Radar. South Glengarry supports the use of Automatic Speed Enforcement (photo radar) by municipalities.
5. Township of The Archipelago dated February 19, 2021 Re: Municipal Elections Act. Archipelago requests that the Minister of Municipal Affairs initiate a review of the Municipal Elections Act and make amendments to provide such clearer, stronger wording, to assist Municipal Clerks in addressing issues related to non-resident electors, and to allow for a more definitive decision to be made when adding names to the voters’ list.
6. Municipality of St. Charles dated February 22, 2021 Re: Cannabis Production Facilities. St. Charles requests that immediate action be taken by all levels of government for medical cannabis licencing to follow similar regulations and guidelines as all other pharmaceutical industries.
7. Essex Regional Conservation Authority dated February 22, 2021. ERCA proposes a 2% increase to their overall levy to municipalities.
8. Municipality of Lakeshore dated February 9, 2021 Re: Zoning By-law Amendment, 20 North Rear Road. Jamsyl Group Inc. has submitted an application for a temporary use zoning amendment to permit the use of a film studio on the subject property 20 North Rear Road. It is to be noted that a by-law was passed in 2017 allowing for the temporary use of a film studio which has now expired. The applicant would like to renew the by-law to continue the temporary use of the land.
9. Township of The Archipelago dated February 19, 2021 Re: Ontario Fire College - Planned Closure. The Archipelago requests that the Province of Ontario reverse their decision to close the Ontario Fire College.
10. Howick Township dated March 3, 2021 Re: Ontario Fire College. Howick requests that a clear plan be communicated that establishes how the Province intends to modernize and expand firefighter training ensuring equal access to all municipal fire departments in Ontario, and as well, present a plan for funding to subsidise and or regulate the cost for firefighter training.
11. Municipality of West Grey dated February 24, 2021 Re: Municipal Insurance. West Grey requests that the Province of Ontario review the seven recommendations of AMO to investigate the following municipal insurance issues, as insurance premiums will soon be out of reach for many communities:
- 1. The provincial government adopt a model of full proportionate liabilityto replace joint and several liability.
- 2. Implement enhancements to the existing limitations period includingthe continued applicability of the existing 10-day rule on slip and fallcases given recent judicial interpretations and whether a one-yearlimitation period may be beneficial.
- 3. Implement a cap for economic loss awards.
- 4. Increase the catastrophic impairment default benefit limit to $2 million and increase the third-party liability coverage to $2 million in government regulated automobile insurance plans.
- 5. Assess and implement additional measures which would support lower premiums or alternatives to the provision of insurance services by other entities such as non-profit insurance reciprocals.
- 6. Compel the insurance industry to supply all necessary financialevidence, including but not limited to, premiums, claims and deductible limit changes which support its own and municipal arguments as to the fiscal impact of joint and several liability.
- 7. Establish a provincial and municipal working group to consider the above and put forward recommendations to the Attorney General
13. Ministry of Transportation dated March 3, 2021 Re: Municipal Transit. Minister Caroline Mulroney announces that the Town of Tecumseh will be eligible to receive up to $52,397 to support the Municipality's COVID-19 municipal transit financial impacts between Oct. 1, 2020 and March 31, 2021, and the Town of Tecumseh's revised allocation to address additional COVID-19 related financial impacts is up to $20,141 from April 1, 2021 to December 31, 2021.
14. Ministry of Municipal Affairs and Housing dated March 4, 2021 Re: COVID-19 Costs and Pressures Funding. Minister Steve Clark announces that the Town of Tecumseh is granted $449,850.00 in COVID-19 relief funds.
Communications - Action Required include:
1. Association of Municipalities of Ontario dated February 19, 2021 Re: Land Use and Planning: Beyond the Basics. It is recommended That the Mayor and Members of Council be authorized to attend the AMO Land Use and Planning: Beyond the Basics on either March 25th, April 15th or 29th 2021, subject to funding in the 2021 Budget.
1. Chief Administrative Officer
a. CAO-2021-05 Municipal Modernization Program Intake 2. Administration recommends making a submission to the Review Stream for funding to support three projects: investigating shared economic development opportunities and shared services with Lakeshore; the creation of a Digital Strategy and Business Continuity Plan for adoption; and, business process optimization for the Town’s payroll process.
2. Planning & Building Services
a. PBS-2021-09 CIP Grant, 11865 Tecumseh Road. Administration recommends that the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the property located at 11865 Tecumseh Road (Roll No. 374402000000200), be deemed eligible and approved for the Building Façade Improvement Grant Program in the amount of $15,000 in relation to the building façade improvements proposed for the subject property.
b. PBS-2021-10 Tecumseh Transit Service, 2020 Review. Administration provides the Annual Status Report on the Tecumseh Transit Service for 2020. Total annual ridership has dropped from 28,707 down to 13,021.
c. PBS-2021-11 CIP Grant, 1200-1250 Southfield Drive. Administration recommends that that the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the vacant property located at 1200-1250 Southfield Drive, immediately north of Southfield Park (Roll No. 374402000000382), be deemed eligible and approved for the Building and Property Improvement Grant Program, the amount of which will be determined based upon the incremental increase in the municipal portion of property tax that results from the works being completed in relation to the construction of two four-storey, 71-unit apartment buildings proposed for the subject property, and that the construction timeline requirement for the proposed development be extended from one year to two years.
3. Public Works & Environmental Services
a. PWES-2021-05 Tecumseh Road Storm Sewer and Road Improvements. It is recommended that the Tecumseh Road Storm Sewer and Road Improvements project (from east of Lexham Gardens to Regent Road) be added to the 2021 Public Works & Environmental Services Capital Works Plan, and that based on the proposed New North Shore School for the Greater Essex County District School Board located at 13800 Tecumseh Road, that the detailed engineering design for this project be completed in 2021 with construction anticipated to proceed in 2022. The expenditure of $217,000 ($113,000 from the Roads Lifecycle Reserve and $84,000 from Storm Sewer Lifecycle Reserve for the detailed engineering design) is recommended to be authorized;. Administration further recommends retaining Stantec Consulting Ltd. to complete the detailed design, plans, specifications and tender documents and to assist with obtaining all required approvals for the Tecumseh Road Storm Sewer and Road Reconstruction Improvements project.
b. PWES-2021-13 Amendment to the 2021 PWES Capital Works Projects County Road 19 Trunk Watermain Installation (from County Road 22 to south of Jamsyl Drive). It is recommended that the County Road 19 Trunk Watermain Installation (from County Road 22 to south of Jamsyl Drive), be added to the 2021 Public Works & Environmental Services Capital Works Plan. It is proposed that the detailed engineering design and construction for this project be completed in 2021 in accordance with the County of Essex’s schedule for their County Road 19 Road Improvements project. The expenditures of $758,000 for the detailed engineering design and construction are proposed to be funded from the Watermain Reserve Fund. It is recommended that Dillon Consulting Ltd. be retained to complete the detailed design, plans and specifications, tender documents and inspection and contract administration as they are the retained consultant for the County of Essex County Road 19 Road Improvements project.
c. PWES-2021-15 CR46 Webster-Laval Sanitary Sewer Easement Acquisition. Administration recommends approval of the final negotiated settlement (dated October 13, 2020) between The Corporation of the Town of Tecumseh and 676937 ONTARIO LTD. It is recommended that the Town’s Solicitor be authorizedvto move forward with the preparation of the reference plan and legal easement documents for the required easement for a sanitary sewer and related sanitary service connections at 4975 8th Concession Road.
For further questions on these or other municipal matters, please contact me at (226) 773-1910 or [email protected]