This week, Tecumseh Town Council begins with an in camera meeting at 4:30pm.
Public meetings begin at 5:30pm with the Court of Revision for the Antaya Drain. The purpose of the meeting is to hear from any affected owner who wishes to appeal his/her assessment or any part thereof as set out in the Drainage Report, prepared by Dillon Consulting Limited, dated November 12, 2021. The agenda can be found here.
A Public Meeting to consider a proposed rezoning of the Home Hardware at Lesperance Road and County Road 22 will begin at 6:15pm. The purpose of the proposed Official Plan amendment is to remove a site-specific prohibition of driveway access onto Westlake Drive, and to permit a defined outdoor area for the storage/display of products (i.e. garden sheds). The proposed new driveway will serve as a second vehicular ingress/egress access point for the existing Home Hardware Store. The current site-specific “General Commercial Zones (C1-2) and (C1-7)” that apply to the property would be revised accordingly. The agenda can be found here.
Regular business begins at 7pm. The agenda can be found here.
1. Essex Region Conservation Authority - Transition Plan and 2021 Annual Report Re: Tim Byrne, CAO/Secretary-Treasurer; Tania Jobin, Chair; and Kieran McKenzie, Vice-Chair.
Communications - Action Required include:
1. Ontario Farmland Trust dated February 22, 2022 Re: 2022 Farmland Forum. Administration recommends that the Mayor and Members of Council be authorized to attend the Virtual March 23, 2022 Farmland Forum, at a cost of $50 per person in accordance with the Town’s Professional Development Policy and subject to funding in the 2022 Budget.
1. Development Services
a. DS-2022-07 Consent Agreement, 3425 11th Concession Storm Drain Conversion to a Municipal Drain. The existing storm drain on 11th Concession is proposed to be regulated as a Municipal Drain to service the new properties that have been severed from the original parcel of land to facilitate development.
b. DS-2022-09 Annual Status Report on the Tecumseh Transit Service for 2021 and Update on Initiation of On-Demand Pilot Program. Administration recommends that the current waiver of transit fares due to the pandemic be continued until March 28, 2022; And further that transit fares be waived as an incentive to use the On-Demand Transit Pilot for a one-month period from March 28, 2022 up to and including April 28, 2022, after which regular transit fares be reintroduced. Administration further reports that due to the COVID-19 pandemic, Transit continues to experience lower than pre-COVID-19 ridership levels with no revenues being generated. The lack of revenue during this time is due to the decision of the Town to eliminate the transit fare early on in the COVID-19 emergency (March 23, 2020). Elimination of transit fares has been a measure implemented by many transit operations across the country in an effort to keep transit riders and drivers safe while continuing to provide this essential service to the community, to maintain access to an alternative transportation mode and to maintain the habit of transit use. The revenue shortfall is expected to be fully offset by Provincial grant funding through the Safe Restart Agreement (SRA) program. In addition, a summary of the tasks being undertaken by Town Administration, Blaise Transit and First Student Canada in order to initiate the on-demand pilot project on March 28 is provided to Town Council in the report in anticipation of its launch on March 28th.
2. Legislative & Clerk Services
a. LCS-2022-09 Restricted Acts of Council after Nomination Day - Lame Duck Provisions. Administration recommends that a by-law be prepared to delegate authority to the Chief Administrative Officer with respect to the actions set out in the Municipal Act, 2001 Section 275(3) during the period which Council may be restricted from certain acts due to the municipal election.
b. LCS-2022-10 Award Nominations. Administration requests that direction be given on selecting the recipient for the 2021 Donald “Donny” Massender Memorial Volunteer Award, the Dr. Henri Breault Award, and the 2022 Youth of the Year and Senior of the Year Awards.
3. Technology & Client Services
a. TCS-2022-03 2022 Lifecycle and 5 Year Capital Works Plan. Administration recommends that the 2022 TCS Capital Projects ($209,000) be approved and funded through the Technology & Client Services Lifecycle reserve, including PC Replacements ($20,000), Network Upgrades ($25,000), Video Surveillance ($6000), Audio Visual Systems ($5000), Software licences ($5000), Virtual Server Upgrades ($110,000), Financial Software ($200,000), Data Backup ($15,000), Financial Software Update ($20,000), GPS Collector Data Unit ($15,000), Microsoft Office ($20,000), and Time and Attendance Softwre ($50,000)
4. Public Works & Engineering Services
a. PWES-2022-06 Riverside Drive Multi-Use Pathway Project Update. Administration reports on the detailed design stage of the Riverside Drive Multi-Use Trail Project and provides an update of the progress performed by the Project Team to date, including a visual presentation of the trail alignment at the 90% design stage and the next steps required to complete the project.
b. PWES-2022-07 2022 Supply of Various Vehicles. Administration recommends the purchase of the 2022 Supply of Various Vehicles in the amount of $440,000 plus associated costs for outfitting, $17,000, for a total of $457,000 be funded from the Lifecycle Fleet Reserve, and that $1,900,000 plus associated costs for outfitting, $5,000, for a total of $1,905,000 be funded from the Lifecycle Fire Apparatus Reserve for replacement of fire vehicles.
c. PWES-2022-11 Active Transportation Fund - Multi-Use Recreational Trail - Lesperance Road and Little River Boulevard. Administration recommends submitting an application to the federal government for funding under the Active Transportation Fund (ATF) for a future commitment to install a multi-use recreational trail on the west side of Lesperance Road (from Riverside Drive to First Street) and on the north side of Little River Boulevard (from Lesperance Road to Gauthier Street), with the Chief Financial Officer be authorized to sign any required documents necessary to complete the application and any subsequent documentation.
1. By-Law 2022-010 Being a by-law to authorize the execution of a Consent Agreement between The Corporation of the Town of Tecumseh and Dana Azar (for the 11th Concession Drain)
2. By-Law 2022-011 Being a by-law to amend By-law No. 2019-01 appointing members to the Cultural and Arts Advisory Committee for the term of Council ending 2022 (to appoint new members to the Cultural and Arts Advisory Committee
3. By-Law 2022-012 Being a by-law to authorize the execution of a Letter of Agreement between The Corporation of the Town of Tecumseh and Her Majesty the Queen in Right of Ontario as represented by the Minister of Transportation for Ontario relating to funding under the Dedicated Gas Tax Funds for Public Transportation program.
4. By-Law 2022-013 A By-law to govern the proceedings of Council and its committees/local boards, the conduct of its members and the calling of meetings
For questions on these or other municipal matters, feel free to contact me at 226-773-1910 or [email protected]
This week, Tecumseh Town Council begins at 4:30pm with the Digital Strategy and Disaster Recovery/Business Continuity Strategy Presentation. The agenda can be found here.
- Digital Strategy Presentation - Susan Chase, Project Manager and Senior Consultant; Andy Will, Senior Consultant, and Prasanna Gunasekera, Consultant; Perry Group Consulting Ltd.
- Disaster Recovery/Business Continuity Strategy Presentation: Gary Walker, Senior IT Consultant; Perry Consulting Group Ltd.
Continuity and Disaster Recovery Strategy Summary Report – February 2022” as prepared by Perry Group Consulting Inc. be endorsed; be posted to the Town of Tecumseh website in accordance with the requirements of the Municipal Modernization Program Intake 2; and that Administration report back to Council with a framework for implementation. The recommendations include the following next steps:
- Validate all Service Recovery Times: The Town will review all services and validate recovery times.
- Develop Tabletop Exercises: A schedule will be developed to initiate annual tabletop exercises.
- Develop an IT Recovery Plan: Based on the business recovery time objectives, IT will implement a technical solution to provide redundancy in the event of a disruption in IT services.
- Develop Recovery Playbooks: IT will start the process of creating recovery playbooks to be used in the event of a disruption.
At 5:30pm, Town Council will host a Public Council Meeting to hear public comment on a Zoning By-law Amendment application fo a 41.0 hectare (101.3 acre) parcel of land at 6067 Walker Road. The purpose of the application is to keep compliance with "surplus dwelling" policies enacted by the Province for farms: rezone the 0.51 hectare (1.26 acre) non-farm related residential lot (6067 Walker Road), from “Agricultural Zone (A)” to a site specific “Agricultural Zone (A-34)” in order to establish a maximum lot area of 0.51 hectares (1.26 acres); and rezone the 40.4 hectare (99.8 acre) agricultural parcel from “Agricultural Zone (A)” to a site specific “Agricultural Zone (A-35)” in order to prohibit a residential dwelling from being constructed. The agenda can be found here.
1. Chief Administrative Officer - People & Culture
a. CAO-2022-03 Tecumseh 100th Anniversary Celebration Update. Administration provides an update with respect to event funding and the status of various funding applications. To date, there has been less availability of grants than expected, but there has been a notable uptake of corporate sponsorships. Thank you to the community for stepping up!
b. CAO-PC-2022-02 Non-Union and Council Economic Salary Adjustment 2022. Administration recommends that for 2022, an annual economic adjustment for 2022 of 2.0% be approved, effective January 1, 2022, consistent with the unionized staff, for the Management and Non-union Administrative Staff. Respective increases are proposed to be Mayor - 2.0%, Deputy Mayor - 0.5%, and Councillors - 1.0%.
2. Development Services
a. DS-2022-04 Zoning By-Law Amendment - Existing Garden Suite Temporary Use - Proposed Change to Permanent Additional Residential Unit (Stand Alone) - 7035 10th Concession - Scheduling of a Public Meeting. Administration recommends the scheduling of a public meeting, on March 22, 2022 at 5:00 p.m., to receive comments regarding a proposed rezoning of a 9.6 hectare (23.7 acre) parcel of land situated on the west side of 10th Concession Road (7035 10th Concession Road), approximately 600 metres north of its intersection with County Road 8, in order to permit a stand-alone Additional Residential Unit on the property. The unit is pre-existing and was first authorized in 2012.
b. DS-2022-05 Zoning By-Law Amendment - Proposed Additional Residential Unit - 13554 Riverside Drive - Scheduling of a Public Meeting. Administration recommends the hosting of a Public Meeting to receive comments regarding a proposed rezoning for a 0.32 hectare (0.79 acre) parcel of land situated on the north side of Riverside Drive (13554 Riverside Drive), approximately 65 metres (213 feet) east if its intersection with Christy Lane, in order to permit an Additional Residential Unit (ARU) to occupy a portion of a proposed new single-unit dwelling, on March 22, 2022 at 5:45pm.
c. DS-2022-06 Zoning By-Law Amendment - Proposed Additional Residential Unit (Attached) - 292 Lesperance Road - Scheduling of a Public Meeting. Administration is recommending the scheduling of a public meeting, on March 22, 2022 at 6:15 p.m., to receive comments regarding a proposed rezoning for a 719.8 square metre (7,748 square foot) parcel of land situated on the east side of Lesperance Road (292 Lesperance Road), immediately adjacent to the Lesperance Road/Little River intersection, in order to permit an attached Additional Residential Unit within the basement of the existing single-unit dwelling on the property.
Legislative & Clerk Services
a. LCS-2022-03 COVID-19 Economic Recovery - Temporary Outdoor Patio for 2022. Administration recommends that By-Law No. 2022-007 being a by-law to adopt the Temporary Outdoor Patio Guidelines 2022 (Guidelines), and further that the Chief Building Official be authorized to inspect all temporary patios to ensure compliance with the Guidelines;
And furthermore that Council support extension of existing liquor licenses to December 31, 2022 for temporary patios for businesses in compliance with the Guidelines;
And further moreover that the extension of existing liquor licenses to temporary patios on Town property be subject to an Encroachment Agreement with the Town in form
and content satisfactory to the Town’s Solicitor;
And further moreover that the Mayor and the Clerk be authorized to execute Encroachment Agreements with business owners requesting to encroach onto Town property for the purpose of establishing a Temporary Outdoor Patio.
b. LCS-2022-04 Municipal Modernization Fund - Intake 3 Transfer Payment Agreement - Corporate Records and Information Management Service Review. Administration recommends that By-law No. 2022-008 being a by-law to authorize the Mayor and Clerk to execute a Transfer Payment Agreement for Municipal Modernization Funding Intake 3
to fund a third party review of the Corporate Records and Information Services for the Town, be adopted. The Province of Ontario has approved funding for the Review.
c. LCS-2022-05 Closure and Sale of Portions of Desro Drive. Administration recommends that the Clerk be authorized to provide notice in accordance with the Town’s Sale
of Land By-law No. 2003-09 and Notice By-law No. 2003-06 of the intent to close as a highway that portion of Desro Drive described as Parts 1, 2, 20, 21 and 22 of Plan 12R19278 in the Town of Tecumseh, County of Essex (Subject Lands) and to declare the lands surplus to the needs of the Town and authorizing the Subject Lands to be sold to the abutting property owners, subject to the Town retaining an easement over Parts 1, 20 and 21;
And further that following notification, the Clerk be directed to a By-law for Council’s consideration to: authorize the closure of a portion of Desro Drive; declare the Subject
Lands to be surplus to the needs of the Town; and authorize the Subject Lands to be sold to the abutting property owners, subject to a reservation of an easement over 1, 20 and 21;
And furthermore that the cost incurred by the Town to close up and convey the Subject Lands be funded from the operating budget of Legislative Services & Clerks with costs to be recovered at the time of sale to abutting property owners.
d. LCS-2022-06 Closure and Sale of a Portion of Brouillette Manor. Administration recommends that the Clerk be authorized to provide notice in accordance with the Town’s Sale
of Land By-law No. 2003-09 and Notice By-law No. 2003-06 of the intent to close as a highway that portion of Brouillette Court described as Part 1 Plan 12R-28795 in the
Town of Tecumseh, County of Essex (Subject Lands) and to declare the Subject Lands surplus to the needs of the Town and authorizing the Subject Lands to be sold to 1230839 Ontario Ltd.;
And further that following notification, the Clerk be directed to prepare a By-law for Council’s consideration to: authorize the closure of a portion of Brouillette Court; declare
the Subject Lands to be surplus to the needs of the Town; and authorize the Subject Lands to be sold to 1230839 Ontario Ltd.;
And furthermore that the cost incurred by the Town to close up and convey the Subject Lands be assigned to 1230839 Ontario Ltd.
e. LCS-2022-07 Request to Purchase Portion of County Road 46 Right-of-Way. Administration recommends that Town owned lands abutting the south side of 4795 County Road 46 be
retained, and further that the request to purchase the Town Land be declined.
Public Works & Engineering Services
a. PWES-2022-09 Annual Reports for Year 2021 Town of Tecumseh Water Distribution System. Administration recommends that the 2021 Ministry of the Environment, Conservation and Parks Annual Report and the Summary Report for the Town of Tecumseh Water Distribution System (260004969) for the Year 2021, as prepared in accordance with the Safe Drinking Water Act, O.Reg. 170/03, Section 11 – Annual Reports and Schedule 22 - Summary Reports, be adopted, and that the Annual Report and the Summary Report be made available for public viewing through the Town of Tecumseh Website. There were zero non-compliance events to report in 2021.
b. PWES-2022-10 Regional Food and Organics and Biosolids Waste Management Project. It is recommended that Council endorse the Essex-Windsor Solid Waste Authority (EWSWA) Board resolution (Resolution 7-2022) that was adopted at its Wednesday January 12, 2022 meeting, as contained in the EWSWA Letter to the Town dated January 19, 2022;
And further that Council approve Tecumseh’s participation in the EWSWA led regional organics program;
And furthermore that the Clerk provide notification to the County of Essex of Tecumseh’s intention to participate in the EWSWA led regional organics program no later than March 7, 2022. Tecumseh must provide collection of food and organic waste to single-family dwellings in an urban settlement area and to achieve a target rate of reduction of 50% by 2025.
c. PWES-2022-12 Tecumseh Water Distribution System MECP 2021 Inspection Report. The Ministry of the Environment, Conservation and Parks Inspection Report for the
Tecumseh Water Distribution System, dated February 1, 2022, be received. The Town of Tecumseh received a Final Inspection Rating of 100% for compliance with the MECP’s Drinking Water System Regulation 170/03. The Town’s inspection risk rating is 0.00%
1. By-Law 2022-007. Being a by-law to adopt Guidelines for Temporary Patio and Patio Expansions and delegate authority for inspection of Temporary Patio and Patio Expansions for 2022
2. By-Law 2022-008. Being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing for funding under the Municipal Modernization Fund – Intake 3 - Corporate Records and Information Management Service Review
For questions on these or other municipal matters, please contact me at (226) 773-1910 or [email protected]