The first Town Council meeting of 2018 will begin at 5:15pm.
There will be a 45 minute presentation regarding cyber security on the most common computer hacks, and to provide awareness allowing users to protect themselves and the corporation.
At 6pm, a Special Meeting of Council will begin. The agenda can be found here. The following will be discussed:
- 2019 - 2022 Advisory and Statutory Committee Appointments
- 2019 - 2022 Board Appointments
- Council Compensation Review
- Award Nominations
The nominees for each of the proposed committee members and awardees can be found within the agenda.
At 7pm, regular business begins. The agenda can be found here.
- Nicole Dupuis, Director of Health Promotion, and Eric Nadalin, Manager of Chronic Disease and Injury Prevention for the Windsor Essex County Health Unit Re: Municipal Considerations for Cannabis Retail
- Mike Symons, OPP Re: Retail Cannabis Shops in Municipalities
- Eleanor Groh, Vice Chair Tecumseh Police Service Board Re: 2019 Budget Presentation
- Luc Gagnon, Director Financial Services & Treasurer, and Tom Kitsos, Deputy Treasurer & Tax Collector Re: 2019 Proposed Business Plan and Budget
Communications - For Information
- Windsor-Essex County Health Unit dated October 5, 2018 Re: Cannabis Resolution Recommendation. The WECHU has supplied a proposed resolution for Council's consideration.
- St. Clair College dated November 16, 2018 Re: Donation of a 1990 Spartan Pumper Firetruck to their Pre-Service Firefighting Program. St. Clair College has sent a letter of thanks for the Town's donation of the 1990 Fire Truck.
- Local Planning Appeal Tribunal - Environment and Land Tribunals dated November 27, 2018 Re: OMB Case No. PL160967 - Tecumseh, Del Duca Industrial Park Ltd., Nabbout Appeal and Burford Appeal. The Tribunal has granted the Town's request to withhold its order for an additional 6 months to allow for time to continue with discussions between the Town and Friends of Oldcastle Development.
- Ministry of Municipal Affairs and Housing dated November 30, 2018 Re: Congratulations on Success of Municipal Elections. Minister Steve Clark sends a letter of congratulations to Council for our election.
- Greater Essex Catholic District School Broad dated November 30, 2018 Re: Cannabis Retail Stores Proximity to Schools. The School Board is concerned with the minimum separation of 150m (500') from schools, believing it to be too low.
- Ministry of Municipal Affairs and Housing dated December 6, 2018 Re: Streamlining Development Approvals. The Province is seeking to increase opportunity for housing supply and mix, and improve efficiency of the process.
a. Corporate Services & Clerk
- CS-2018-40 Civil Marriages and Licence Service Update. Administration has supplied an update regarding this program detailing that the Town has issued 94 marriage licences and performed 13 civil wedding ceremonies.
- CS-2018-41 2018 Council Orientation Overview. Administration has summarized the results of the Council Orientation Session of November 19. As a follow-up, further discussions are scheduled at the Strategic Planning and Priority Setting Session scheduled for Friday, January 25, 2019 at 9:00 am, as well as deliberations on the 2019 Budget at the Special Meeting of Council on Tuesday, January 15, 2019 at 5:00 pm.This item has attachments.
- CS-2018-42 Management and Non-Union Administrative Support Staff and Council Economic Salary Adjustment for 2019. Administration is recommending that Non-Union staff be granted a 2% increase for 2019.
- CS-2018-45 Dog Commissionaires, Administration reports that the Dog Tag program was successful, increasing compliance and revenues to the Town from $20,452 in 2017 to $36,486 in 2018 (to date).
- CS-2018-47 Cannabis Legalization. Administration recommends that the Corporation of the Town of Tecumseh opt-out of hosting retail cannabis sales.
b. Financial Services
1. FS-2018-19 2019 Fees and Charges. Administration has proposed the schedule of fees and charges for 2019. Fees and charges are raised annually to reflect the increase in CPI over the course of the year. The CPI increase for September 2018 over September 2017 is 2.2% (2017 over 2016 was 1.7%) based on the Ontario All Items Index. Tax certificates increased from $64 to $70. Public Works indemnities have been increased to $1,000 and $2,000. In general, arena and pool / swimming rates have slightly increased.
c. Fire & Emergency Services
1. FIRE 2018-09 2019 Fire Five (5) Year Capital Projects Plan 2019 - 2023 Fire Equipment. Fire is proposing to purchase 4 Swiss Phone pagers $3,000, 5 Firefighter helmets $2,250, 4 Leather boots $2,000, 5 Sets of firefighter bunker gear $13,000 and Vehicle extrication tools $45,000.
d. Parks & Recreation Services
1. PRS-2018-14 2019 - 2023 Arena and Pool Five (5) Year Capital Works Plan. Administration is recommending approval for the following projects:
- Building Environment Control System $ 45,000
- Sportsplex Architect & Detailed Design $350,000
- Replacement Spectator Safety Netting $18,000
- Replacement Inside Rink B Zamboni Room Garage Door $10,000
- Inspection of Rink A Exterior Walls $5,000
- Replacement Work Bay Garage Door $6,000
- Tankless Water Heater for Showers $10,000
- Ultraviolet Disinfection System $15,000
- Pool Slide Structure Refurbishment $28,000
- Rebuild Sand Filters $5,000
2. PRS-2018-21 2019 - 2023 Buildings Five (5) Year Capital Works Plan. Administration is recommending approval for the following projects:
- Parks Buildings upgrades (paint, block repair, fixtures) $ 15,000
- Lakewood Pro Shop HVAC $17,000
- Fire Hall #1 garage floor $ 8,000
- St Clair Beach CC fire alarm panel $ 3,000
3. PRS-2018-23 2019-2023 Parks Five (5) Year Capital Works Plan. Administration is recommending approval for the following projects:
- Various - Park Bench Replacement and Installation $ 15,000
- Sports Fields Top Dressing Overseeding -- $ 15,000
- Basketball Post Replacement - various parks -- $ 10,000
- In Ground Garbage Containers -- $ 36,300
- Install Manufactured Wood Chips under Play Sets -- $ 15,000
- Annual Project Allocations TBD -- $ 10,000
- Lakewood North Boardwalk Replacement -- $ 40,000
- Green Acres Playset Replacement -- $100,000
- McAuliffe Park - New Washroom Building -- $450,000
- Tecumseh Soccer Fields - Drainage Improvements -- $ 30,000
- Lacasse Baseball Upgrades -- $ 30,000
- Green Acres Tennis Court Crack Sealing -- $ 10,000
- St Mary's Park - Walkway -- $ 10,000
- Parks, Recreation & Trails Master Plan -- $ 45,000
- Lakewood North - Historical Storyboard Installation -- $ 10,000
- Park Sign Replacements - various parks -- $ 15,000
- Drainage Improvements Weston Park -- $ 10,000
- Tree Planting $ 40,000
e. Planning & Building Services
- PBS-2018-23 1122 Lesperance Road, CIP Grant No. 3. Administration recommends approval of a reimbursement of building permit fees for a facade replacement at 1122 Lesperance Road at Lachance Court for a total amount of $561.60.
- PBS-2018-25 Summary of all CIP Grant Applications and Commercial Fee Moratorium. Administration has supplied a summary report of all projects funded through the Tecumseh Road Mainstreet Community Improvement Program.
f. Public Works & Environmental Services
- PWES-2018-08 PWES 2019-2023 Capital Works Plan
Administration is recommending approval of the projects for the 2019 year, and the Capital Project List 2019-2023:
1. Sidewalk Repair Program - Various Locations $ - $ 69,000
- Riverside Drive Trail $ 850,000
- CR11: Hwy401 to NTR (CWATS Multi-Use Trail) $ 434,600
- Road Paving - Tar & Chip - $ 100,000
- Road Paving - Asphalting - $ 1,100,000
- Road Paving - Crack Sealing $ 100,000
- Lesperance Road Bike Lane Pavement Markings - $ 110,000
- Tecumseh Rd/Lacasse Blvd Intersection Improvements - $ 40,000
- Tecumseh Road CIP - Streetscape Plan & Final Design - $ 1,422,640
- South Talbot Road Reconstruction - $ 2,330,500
- Sylvestre Drive Sanitary Sewer Extension - $ 94,000
- Scully & St. Mark'sStorm PS/Riverside Drive - $ 43,600
- Cty Rd 46/Webster/Laval Sanitary Sewer Extension - $ 120,750
- Delduca Drive Sanitary Sewer - $ 92,450
- Road Needs Study $ - $ 63,000 - $ 63,000
- Traffic Signal Controller Update - $ 150,000
- Brighton Road Traffic Study - $ 32,000
- Road Line Painter - $ 30,000
- Expansion/Improvements PW Yard (North) - $ 30,000
- Traffic Calming Guideline Study - $ 20,000
- Culvert #46 (STR Reconstruction) - $ 410,500
- Culvert #47 (STR Reconstruction) - $ 195,500
- Bridge #1004 - Sullivan Creek at 12th Concession - $ 250,300
- Bridge #1013 - Merrick Creek at 8th Concession - $ 250,300
- Bridge #1014 - Townline Road Drain at 6th Concession - $ 250,300
- Water & Wastewater Master Plan Update - $ 57,500
- Tecumseh Road CIP - Streetscape Plan & Final Design - $ 50,250
- Hwy#3/County Road 11 Watermain Replacement - $ 134,600
- Water Audit and Water Balance - $ 15,000
- Cty Rd 46/Webster Laval Sanitary Sewer Exten. - $ 80,400
- Delduca Drive Sanitary Sewer - $ 5,550
- CR42 & CR43 Advanced Engineering - $ 25,000
Water Facility Projects
1. Water Tower Internal Lining Replacement - $ 470,000
- Water & Wastewater Master Plan Update - $ 57,500
- Tecumseh Road CIP - Streetscape Plan & Final Design $ 63,500
- Sanitary Sewer Rehab. (I&I Removal) - Phase 3 - $ 3,000,000
- CR11 (North) Sanitary Sewer Extension - $ 1,152,000
- Sylvestre Drive Sanitary Sewer Extension $ 186,800
- Manhole Restoration Program - $ 50,000
- Cty Rd 46/Webster/Laval Sanitary Sewer Exten. - $ 166,700
- Scully & St. Mark's Storm PS/Riverside Drive - $ 20,550
- Delduca Drive Sanitary Sewer - $ 148,500
- CR42 & CR43 Advanced Engineering - $ 16,000
- Sanitary Sewer Model Update & Flow Monitioring - $ 250,000
Wastewater Facility Projects
- Sanitary Pump and Meter Station Improvements $ - $ 32,500
- Tecumseh Road CIP - Streetscape Plan & Final Design $ 68,310
- Storm Drainage Master Plan $ 600,000
- Oldcastle Storrm Drainage Master Plan - $ 330,000
- Storm Pump Stations - 2019 Repairs - $ 268,000
- Manhole Restoration Program - $ 50,000
- Cty Rd 46/Webster/Laval Sanitary Sewer Extension- $ 2,400
- Scully & St. Marks Storm PS/Riverside Drive - $ 733,100
- Delduca Drive Sanitary Sewer - $ 50,850
- CR42 & CR43 Advanced Engineering - $ 9,000
2. PWES 2018-32 2019 Water and Wastewater Rates. Administration recommends the following rate updates for 2019:
- (a) Metered water consumption charge with usage under 10,200 cubic meters per month at $1.1893 per cubic meter, or $5.4067 per 1,000 imperial gallons;
- (b) Metered water consumption charge with usage over 10,200 cubic meters per month at $0.8597 per cubic meter, or $3.9083 per 1,000 imperial gallons;
- (c) metered wastewater collection and treatment charges at $1.2336 per cubic meter, or $5.6081 per 1,000 imperial gallons;
- (d) wastewater collection and treatment charges for Bonduelle North America at $0.8224 per cubic meter, $3.7387 per 1,000 imperial gallons;
- (e) fixed charge for water and wastewater service connections at:
- 5/8” & ¾” $15.04
- 1” $26.08
- 1.5” $51.21
- 2” $76.29
- 3” $128.09
- 4” $206.76
- 6” $367.67
- (f) flat rate water un-metered consumption charge at $46.60 per month;
- (g) flat rate un-metered wastewater collection and treatment charge at $47.80 per month;
- (h) meter connection charge at $535.00 per meter;
- (i) meter reconnection charge at $89.00 per meter;
- (j) hydrant rental at $89.00 per day;
- (k) Oasis Water Filling Station at $2.10 per cubic meter; and
- (l) Miscellaneous charge at $15.00.
For questions on these or other municipal matters, feel free to reach out at firstname.lastname@example.org or 226-773-1910
This week, Town Council begins at 6pm. The agenda can be found here.
a. Manning Road Secondary Plan
Re: Verbal Report by the Director Planning & Building Services
b. Stormwater Master Plan
Re: Verbal Report from the Director Public Works & Environmental Services
c. McColl Avenue
Re: Verbal Report from the Director Corporate Services & Clerk
Regular business begins at 7pm. The agenda can be found here.
a. Corporate Services & Clerk
1. CS-2018-31 Taxi Cab Owner License Limitation. Administration recommends that:
- The number of Taxi Cab Owner Licenses be maintained at a maximum of twelve (12) licenses; and
- The number of Accessible Taxi Cab Owner Licenses be maintained at a minimum of three (3) licenses; and
- The fees and fares set out in Schedule B of By-law No. 2003-85, would be amended, as follows:
- $4.15 start
- $2.31 first km
- $39.60 / hour waiting.
2. CS-2018-35 Unattended Children and Pets in Vehicles during Hot Temperatures. Administration has supplied a report detailing measures available to prevent heat exhaustion or hyperthermia deaths of unattended children and pets in
vehicles during extreme hot and cold temperatures, including Car Seat Technology, Rear Seat Reminder System in General Motors Vehicles, and After Market Devices.
3. CS-2018-39 Green Acres Optimist Park. Administration recommends that Green Acres Optimist Park be renamed as “Optimist Park" based on a request from the Optimist Club of St. Clair Beach.
b. Financial Services
1. FS-2018-17 Award General Insurance and Risk Management Services. It is recommended that the proposal for the General Insurance & Risk Management Services contract in the amount of $295,428 plus PST be awarded and contracted to Frank Cowan Company Limited; and further that an allocation of $39,000 be made to the Insurance Reserve which provides funding for those years where we have an extraordinary number of deductible payments required.
2. FS-2018-18 - Contract Renewal - Auditing Services. It is recommended that the Town approve the contract renewal for KPMG LLP as the external auditors for the Town and BIA for the 2018 to 2022 fiscal years; and that a by-law be prepared appointing KPMG LLP as auditors in accordance with the original Request for Proposal – External Audit Services dated October 4, 2013 and their request for renewal letter dated August 2, 2018.
c. Planning & Building Services
1. PBS-2018-40 Zoning By-law Amendment, 5500 Sexton, D19 5500SE. Administration recommends the scheduling of a public meeting, to be held on Tuesday, January 22, 2019, at 6:30 p.m., for the application submitted by 538073 Ontario Inc., to amend Sandwich South Zoning By-law 85-18 to rezone an approximate 19.4 hectare (48.0 acre) agricultural property situated on the east side of Sexton Side Road (5500 Sexton Side Road), approximately 325 metres south of its intersection with County Road 46, from “Agricultural Zone (A)” to a site specific “Agricultural Zone (A-28)” in order to:
i) prohibit the construction of a residential dwelling unit in accordance with Section 22.214.171.124 c) of the Provincial Policy Statement; and
ii) prohibit a livestock facility within the existing farm building, in accordance with the Minimum Distance Separation (MDS) Formula, be authorized.
2. PBS-2018-41 2018 Nine Month Permit Report. Construction values in 2018 are down from 2017. There was $22.39 Million in building activity this year, down from $33.09 Million in 2017. 392 dwelling units were constructed in 2018, down from 433 in 2017. A total of 392 permits were issued in 2018, down from 600 in 2017.
3. PBS-2018-42 1122 Lesperance Road, CIP Grant No. 2. Administration recommends that a Grant Application for the Tecumseh Road Main Street Community Improvement Plan Financial Incentive Program, for the property located at 1122 Lesperance Road (at Lachance - Azar Homes & Edward Jones Investments), be approved and deemed eligible for a Building Façade Improvement Grant in an amount of $15,000.00 towards the cost of the proposed building façade improvement works.
For questions on these or other municipal matters, feel free to contact me at email@example.com or 226-773-1910.