This week, Tecumseh Town Council begins at 5pm with a meeting of the Policies and Priorities Committee.  The agenda for the meeting can be found here.

Delegations will be received regarding the Municipal Freedom of Information and Protection of Privacy Act and Councillors' Records, and iCitizen - Resident Access to Tax Information via the Town's Website.

Reports
a. CS-2019-30 Customer Service Policy Administration is recommending adoption of the proposed Customer Service Policy.  Calls are proposed to be responded to within 1 day, emails within 3 days, written correspondence within 5 days and social media postings within 1 day.
b. CS-2019-31 Public Complaints Policy.  It is proposed to establish a policy of acknowledgement, assign, investigate, and Resolve/Decision.  Town staff will
acknowledge a formal complaint within three (3) days and provide information on the next steps of the complaint process.  
c. CS-2019-32 Health and Safety Policy No. 7 Annual Review.  Administration recommends approval of the existing Occupational Health and Safety Policy for the next year.
d. CS-2019-33 Violence and Harassment in the Workplace Policy No. 68 Administration proposes to add to the scope of the policy as part of its 2019 review. 
e. CS-2019-35 Fire Alarm By-Law.  Through proposed amendments, it is proposed that Town Administration shall be responsible for registration of both fire and security alarms; Provide for the imposition of two (2) ‘At Fault False Alarms’ before being charged for each ‘At Fault False Alarm’ thereafter during a calendar year; Prescribe the fee for registration under the annual Fees and Charges By-law; and Prescribe the fee for attendance to each ‘At Fault False Alarm’ as the Ministry of Transportation (MTO) rate for responses to an emergency on a provincial highway, for improved recovery of cost.
f. CS-2019-36 Urban Hen Licensing Pilot Program.  A two year pilot program allowing for 6 hens and a $25 licence fee is being proposed subject to a public meeting.
g. CS-2019-37 Alley Closing Policy.  Administration proposes the formalizing of an alley closing policy in which the onus for securing the support of alley closures is left to the proponent.
h. CS-2019-38 Professional Appearance Policy.  Administration proposes the establishment of guidelines that will govern the dress code of Town employees.
i. CS-2019-39 Employee Service Recognition.   The “Application” for recognition of employees has been amended to include Members of Council, and to describe who is not included; the “Procedures” have been revised to reflect the current practice of providing specific gifts at key career milestones.

Beginning at 7pm, our regular business begins. The agenda can be found here. 

Delegations include Celeste O'Neil and Judy Robson regarding Cannabis Production Facilities in Oldcastle, and Loretta Stoyka, Diane Mulcaster, and Janice Moroun Re: Windsor Essex Compassion Care

Communications for Information includes:

1. Town of Lakeshore dated September 26, 2019 Re: Notice of the passing of a zoning by-law amendment.  Lakeshore has passed a By-law for the former Tecumseh Golf property in which zoning has been changed to a mixed use environment with several variances from existing planning by-laws.
2. Municipality of Grey Highlands dated October 2, 2019 Re: Conservation Authorities.  Grey Highlands resolves to support continuation of the programs
   and services of the three CAs, both mandatory and non-mandatory, and that no programs or services of conservation authorities be “wound down” at this time; and that the Minister of Environment, Conservation and Parks give clear direction as to what programs and services are considered mandatory and non-mandatory and how those programs will be funded in the future.
3. Municipality of East Ferris dated October 10, 2019 Re: Child Care Services at Conferences.  East Ferris resolves to request municipal conferences offer child care services to participants.
4. Enbridge Gas Inc. dated October 10, 2019 Re: Notice of Application.  Enbridge has filed an application with the Ontario Energy Board for approval to construct approximately 34 kilometres of natural gas pipeline and associated facilities in the Municipality of West Grey and the Township of Chatsworth, both in the County of Grey, and to introduce a new service for gas distributors effective December 1, 2019. This new service under Rate M17 is proposed to be a firm point-to-point transportation service for existing and new gas distributors in Ontario. Enbridge Gas Inc. is also proposing to modify and limit the applicability of the existing bundled delivery service under Rate M9 and the semi-unbundled storage and transportation service under Rate T3, to existing gas distributor customers.
5. City of Windsor dated October 11, 2019 Re: Notice of Commencement and Public Information Centre - Wyandotte St. E. and Jarvis Avenue.  The City of Windsor is hosting a public meeting surrounding the extension of Wyandotte Street East and Jarvis Avenue on Thursday, July 24.

Reports
1. Chief Administrative Officer
a. CAO-2019-08 20th Anniversary of Amalgamation Project.  Administration recommends that a storyboard be created to recognize the 20th Anniversary of the January 1, 1999, amalgamation of the former Township of Sandwich South, Town of Tecumseh and Village of St. Clair Beach, which together now form The Corporation of the Town of Tecumseh as it is today at a cost of $4,000.

2. Corporate Services & Clerk
a. CS-2019-27 Charitable Bingo and Gaming Revitalization Initiative.  Administration is recommending that the Municipality authorize electronic gaming within the Town boundaries.

b. CS-2019-34 Liability and Insurance Cost Reforms.  Administration is recommending that Town Council support recommendations from the Association of Municipalities of Ontario supporting reforms to Joint and Several Liability.

3. Financial Services
a. FS-2019-13 Budget Variance Report - August 31, 2019.  The 2019 August Variance analysis projects a year-end surplus of $63,000 (Tax Supported
surplus $309,000 and Rate Supported deficit $246,000).

4. Planning & Building Services
a. PBS-2019-37 Elderberry Court Development Agreement, Assumption of Services.  Administration recommends that the municipal services constructed for the Elderberry Court development be accepted as part of the municipal infrastructure network.

b. PBS-2019-38 CIP Grant Application 12000 Tecumseh, Villa Pia Investments.  Administration recommends approval of a Community Improvement grant for the property located at 12000 Tecumseh Road (adjacent to Frank Brewery) for the Planning Design and Architectural Grant Program in the amount of $3,000; and the Planning Application and Permit Fee Grant Program in the amount of $1,075 in relation to the design and site plan application for the proposed construction of a new commercial building on the subject property.

For questions on these or other municipal matters please contact me at 226-773-1910 or andrew@andrewdowie.ca

This week, #Tecumseh Town Council begins at 5:30pm.  We shall begin with a discussion surrounding the Ontario Provincial Police Billing Model.  The presentation surrounding the model can be found here.  Tecumseh's policing costs have been below the provincial average cost in recent years, being $348 per household in 2019.  Sgt. Peter J. Marshall, Contract Analyst / Transition Coordinator, Municipal Policing Bureau, Ontario Provincial Police will be our delegation.

Our regular meeting begins at 7pm.  The agenda for the meeting can be found here.

Delegations include:
1. Paul Anthony, Director Parks and Recreation Services  Re: Southwestern Ontario in Motion - Outstanding Community Partner Recognition

2. Jamie Dow, Supervisor of Transportation Services Community Support Centre of Essex County Re: Funding AgreementCommunications - For Information
1. Township of North Glengarry dated September 23, 2019 Re: Pupil Accommodation Review Guideline.  North Glengarry requests that for Pupil Accommodation Reviews, that the economic impact of a school closure on a municipality be considered before a school is closed; that there be proven value to the student when considering a school closure, including greater access to amenities, services, and learning opportunities (i.e., after school work, coop programs etc.); that multiple options be allowed to be considered during the Pupil Accommodation Review Process; and that students being removed from their community be the absolute last resort, with all efforts being exhausted for school boards to share amenities and space before a child is transported out of their community. 

2. Western Ontario Wardens' Caucus dated October 1, 2019 Re: Provincial Priorities and Current Initiatives.  The Western Ontario Warden's Caucus provides its report supporting an improved inter-community bus system, sustainable funding to support asset management, eliminating the funding gap for the delivery of care, and the operational restrictiveness of the Long Term Care Homes Act for all public sector licensees together with a real solution to the unintended consequences of the Age-In-Place Strategy and flexibility to the staffing requirements outlined in Regulation 79/10, continue supporting and investing in the vision to empower communities to
access global opportunities through local, ultra-high speed connections, and support greater economic prosperity across Southwestern Ontario by investing in local and regional economic development strategies, providing infrastructure needed for business expansion and attraction, addressing labour market shortages, and
supporting land use planning policies that encourage responsible growth.

3. City of Hamilton dated September 30, 2019. Re: Consumer Packaging.  Hamilton supports the Kitchener resolution to lobby the Federal Government, to review regulations related to consumer packaging on single-use wipes to remove the word flushable.

4. Douglas Ryan Drouillard, Past President of Tecumseh Area Historical Society dated September 30, 2019.  Re: County of Meath, Ireland.  Mr. Doug Drouillard recently visited Meath, Ireland and particularly, Oldcastle, and sends his regards for our continued twinning.

5. Ontario Good Roads Association dated October 3, 2019 Re: Nominations for Directors.  The Ontario Good Roads Association reports that a vacancy exists for their Board of Directors representing the South West zone.

Communications - Action Required
1. Essex Region Conservation Authority dated September 18, 2019 Administration recommends that the following individuals’ appointment to the Essex Region Source Protection Committee be endorsed:

• Thom Hunt, City of Windsor, to be reappointed December 12, 2019; expiration of appointment December 12, 2024
• Antonietta Giofu, Town of Amherstburg, to be reappointed December 12, 2019; expiration of appointment December 12, 2024
• Kevin Girard, Town of Lakeshore, appointment date: February 21, 2019; expiration of appointment February 21, 2024
• Paul Drca, City of Windsor, appointment date: November 2, 2015; expiration of appointment November 2, 2020
• Nelson Santos, Union Water Supply System, appointment date: November 2, 2015; expiration of appointment November 2, 2020

Reports
1. Corporate Services & Clerk
a. CS-2019-26 Dog Tag and Licensing Enforcement Program 2019.  Administration reports that the Dog Tag and Licensing Enforcement Program continues to be successful, with compliance increasing from 1,050 tags in 2017 to 1,627 tags in 2019.
b. CS-2019-28 2019 Local Government Week.  Administration recommends that the week of October 21 to 25, 2019, be proclaimed as Local Government Week (LGW)
in the Town of Tecumseh (Town), and that events and activities be planned for local elementary and secondary students to create awareness of local government and acknowledge its vital role and function in helping to shape the community, and further that LGW activities and events be posted on the Town’s website, and Social
Media pages (Facebook and Twitter), and furthermore that local elementary and secondary schools be invited to participate in the planned events.
c. CS-2019-29 Community Support Centre Services Agreement - Two Year Term Renewal Agreement 2020-2022.  Administration recommends renewal of the agreement with the Community Support Centre of Essex County (CSC) to provide public transportation to persons with a disability and seniors in the Town.  A By-law is recommended to execute the renewal of the agreement, and a $15,000 budget is recommended for 2020 and 2021 to provide Three Dollars ($3) per Tecumseh resident rider subsidy, up to a maximum annual contribution of Ten Thousand Dollars ($10,000).

2. Planning & Building Services
a. PBS-2019-35 Carmelita Court Development Agreement, Assumption of Services.  With completion of all municipal requirements, Administration is recommending that a resolution assuming the services for the Arbour Grove (Carmelita Court) Residential Development Agreement be approved and passed, as of October 8, 2019
b. PBS-2019-36 Summary of Proposed Changes to Provincial Policy Statement.  Administration has reviewed recent provincial legislation changes surrounding land use planning principles in Ontario and has provided a summary of the changes and recommendations to be forwarded to the Minister of Municipal Affairs and Housing.

3. Financial Services
a.
FS-2019-12 Amendment to the 2019-2023 Fire Equipment Five (5) Year Capital Works Plan.  Administration recommends that High Water Rescue Equipment, including
a Fire rescue boat and personal protective equipment, in the amount of $16,000, be funded from the Fire Equipment Lifecycle Reserve, and that an increase to the annual allocation to the Fire Equipment Lifecycle Reserve of $2,000 should be considered during the Town’s 2020 Budget process. 

Two notices of motion are to be presented:
1. Councilor Jobin - Motion - Future Planning Study - Hamlet Development Lands.  Councillor Jobin wishes to propose advancing with a Secondary Plan for the Oldcastle area, and
2. Deputy Mayor Joe Bachetti - Dedicated Veteran Parking Spaces.  Deputy Mayor Bachetti wishes to propose designating certain parking spaces in the municipal parking lot adjacent to the Legion for veterans.

For questions on these or other municipal matters, please contact me at andrew@andrewdowie.ca or 226-773-1910.