Andrew Dowie Ward 1 Tecumseh

December 13th Meeting

This week, Town Council begins at 5pm.

The first part of the meeting will discuss the ongoing Ward Boundary Review with our consultant, John Matheson. A report will be presented identifying public feedback and recommendations arising from those comments. A new option 3A which radically changes Wards 1 and 2 has been added for consideration. No decisions are proposed for this meeting but only a status update while final recommendations are developed. You can read the full packet here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=132

At 6pm Town Council will discuss the Tecumseh Corn Festival (packet here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=140). At our last meeting a report was circulated to Council without action being taken at that time. There were several initial recommendations including:
- Keeping Town Staff resources for the Corn Festival within the Town’s Operating Budget for 2017 whereas the Manager Recreation Programs & Events will continue to provide support to the Committee
- That the Town supply the Ontario Provincial Police labour to the Knights of Columbus licensed tent
- That a one-year extension be negotiated with Carter Shows Ltd. for the Midway Carnival for the 2017 Festival
- A one-year agreement with the Optimist Club of St. Clair Beach for the servicing of the Corn Booth for the 2017 Corn Festival; and further that
- A one-year agreement with the Knights of Columbus Council No. 4375 for the servicing of the Licensed Tent for the 2017 Corn Festival.

Correspondence has been received from Committee member Connie Buckler expressing some concerns with the current committee structure. To respond, Administration proposes the following:

1. The Corn Festival Committee (Committee) be comprised of nine (9) Council appointed members, of which 2/3 or six (6) members must be Tecumseh residents, and 1/3 or three (3) members may be non-resident;
2. That any members of the current Corn Festival Committee that did not attend 75% of the 2016 Committee meetings be removed from the Committee;
3. The Director Corporate Services & Clerk be authorized to call for Applications for Appointment to the Committee;
4. The Applications be reviewed and voted on by the Committee; and that the applications selected by a vote of the Committee be presented to Council for approval of appointment in Q1 of 2017;
5. The term of appointment of the Corn Festival Committee end December 31, 2017, consistent with the transition timeline for the organizing of the Corn Festival Event to a self-sustaining community event organized independently of the Town commencing January 1, 2018;
6. The Committee elect a Chair and Co-Chair at their first meeting in January, 2017;
7. The Committee meet on a monthly basis, on a date and time, as the members determine;
8. Minutes of meetings be recorded and presented to Council through the Corporate Services & Clerks Department;
9. The Committee provide Council with a wrap-up report no later than October 24, 2017; and
10. A Request for Proposals be issued by Q2 of 2017 for the planning and hosting of the Tecumseh Corn Festival Event by a self-sustaining community organization, independent from the Town.

At 7pm, regular business begins. The packet can be found here: https://tecumseh-pub.escribemeetings.com/FileStream.ashx?DocumentId=138

Delegations include the Local Government Week Essay and Poster Contest Winners, and Sean Collier & Tim Meechem of Union Gas presenting funding for CO Detectors and Smoke Alarms

Communications were received from:
a. The Town of Essex regarding the Essex County Library Labour Dispute and demanding that both sides resume negotiations
b. Tay Valley Township regarding Ontario's Electrical Bills and requesting that those with unpaid balances not be disconnected during the winter months.
c. Town of Lakeshore regarding Support of Resolution - Accommodation Review Process wherein Lakeshore requests a moratorium on rural school closures.
d. Member of Parliament Guy Caron Re: Bill C-274: Transfer of small business, family farm or fishing operation, specifically a request to treat sales between family members as capital gains and not as dividends.

Administration is further supportive of the following actions from Communications:

a. Township of McKellar, Re: Fire Protection and Prevention Act, 1997 THAT the resolution of the Township of McKellar requesting funding
opportunities for Fire Department capital costs with the Provincial Governments Infrastructure Strategy to Move Ontario Forward, be
supported.
In other words, when provincial funding programs are available, that Fire-related building or equipment costs be considered for grants.
b. Recycling Council of Ontario, Re: Save the Dates for 2017! Administration recommends that October 16 – 22, 2017 be proclaimed as Waste Reduction Week in the Town of Tecumseh
c. Association of Municipalities Ontario, Re: Federal Infrastructure Phase 2 Incrementality Resolution. Administration recommends that Council call on the federal government to provide long-term, predictable, and formula-based funding in its Phase 2 Federal Infrastructure programs for municipal governments; and to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government’s asset management plan meets a municipal incremental infrastructure requirement. This generally means that funding should be directed to the projects that are of most need in the muncipal asset management program.

The following committees supplied minutes:
a. Youth Advisory Committee November 15, 2016 - The Youth Advisory Committee is considering a Citizenship Award for 2017 and a Sleepout Challenge to generate awareness of homelessness.
b. Heritage Committee November 21, 2016 - A dropbox portal is being proposed to deposit historical information and ultimately to view heritage property information.
c. Cultural & Arts Advisory Committee November 21, 2016 - An electronic community message board is proposed for Lakewood Park, and the date of the next Coffee House event is May 5, 2017. The Town will also be participating in the Canada 150 Mosaic project.
d. Senior Advisory Committee November 24, 2016 - The strategic plan for the committee will include a Transportation survey, Community interest survey, and potential Life After Fifty affiliate.

The following reports will be discussed:
a. Corporate Services & Clerk
1. Deputy Clerk, Report No. 56/16 Re: Tecumseh Snow and Leaf Angels Program Update. Administration provides an update with respect to participation in the programs. Like many other municipalities operating similar programs, there are more requests for service than there are volunteers to perform tasks. The program is proposed to be continued in 2017 with further efforts to secure volunteers.
2. Director Corporate Services & Clerk, Report No. 57/16. Re: Canada 150 Mural Mosaic. Administration recommends that Tecumseh participate in the 8 x 8 Canada 150 Mural Mosaic project and that the cost to participate in the 8 x 8 Canada 150 Mosaic Mural project, in the amount of $12,500,
be funded from the Lifecycle Strategic Issues – One Time Reserve.

b. Financial Services
1. Director Financial Services & Treasurer, Report No. 20/16 Re: Windsor/Essex Area Intermunicipal Courts Service Agreement (ISA) Renewal
2. Director Financial Services & Treasurer, Report No. 21/16 Windsor/Essex Area Intermunicipal Courts Tax Roll Agreement Both of these reports concern the continuing participating in the joint Intermunicipal Courts system where Provincial Offence (typically traffic) court costs are shared among the participating municipalities and the resulting fines returned to the municipalities. A five year agreement is proposed, and further it is proposed that outstanding fines be added to the person's property tax rolls if applicable.

c. Parks & Recreation Services
1. Manager Parks & Horticulture, Report No. 30/16 Re: Parks Five (5) Year Capital Projects. Administration recommends that the following projects and costs be completed in 2017:

1 Soccer artificial turf at L'Essor $ 1,200,000
2 McAuliffe Park - artificial turf $ 500,000
3 Lakewood North - boardwalk replacement $ 20,000
4 Sports field top dressing and overseeding $ 15,000
5 Park bench replacements $ 15,000
6 St Mary's concession roof replacement $ 10,000
7 Park sign replacements - various parks $ 15,000
8 Basketball post replacement - various parks $ 10,000
9 Lacasse washroom update $ 6,000
10 Lacasse grandstand inspection $ 10,000
11 McAuliffe power upgrade $ 20,000
12 Riverside Dr & Kensingston parkette development $ 30,000
13 In ground garbage containers $ 20,000
14 Install manufactured wood chips under play sets $ 15,000
15 Annual project allocations $ 10,000
16 Parks, Recreation & Trails - Master Plan update $ 75,000*
17 Parks, Recreation & Trails - Master Plan contingency $ 20,000*
18 Lakewood North – historical storyboard installation $ 10,000*
19 Weston - tennis court refurbishing $ 30,000*
20 Little River - baseball backstop replacement $ 15,000*
21 Sportsplex Study Plan $135,500*
22 Tree Planting $ 30,000
23 Trail along County Road 34 from Malden Rd to school $ 30,000
*These projects were funded in 2016.

2. Manager Town Facilities, Report No. 31/16 Re: Arena/Pool Five (5) Year Capital Projects. Administration recommends that the following projects and costs be completed in 2017:

1 Hot Water pre-heater (De-super heater) $ 60,000*
2 Rink A & Rink B Air Quality Control System $ 50,000*
3 Dressing Room 11 refurbishment $ 15,000*
4 Building Environment Control System $ 35,000
5 Roof Top Unit Replacement $ 40,000
6 Brine System Filters $ 10,000
7 Sun Shade Shelter $ 10,000 (+ $30,000 from 2016)
*These projects were funded in 2016.

3. Manager Town Facilities, Report No. 32/16 Re: Building Five (5) Year Capital Projects. Administration recommends that the following projects and costs be completed in 2017:

1 St. Mary's Equipment Building $ 20,000 (funded in 2016)
2 Replacement Building Furnace and Air Conditioner $ 16,000
3 Fire Hall #1 Garage Doors $ 25,000
4 (2) Unit Heater Replacement Fire Hall #2 $ 7,000
5 Water Services Building Roof Repair $ 50,000
6 Public Works Building Roof Upgrades $ 21,000
7 Public Works Storage Shed Rehabilitation $ 6,000
8 Unit Heater Replacement Public Works Garage $ 5,500

d. Planning & Building
1. Director Planning & Building Services, Report No. 35/16. Tecumseh Road Main Street Community Improvement Plan Financial Incentive Program Grant Application Planning Application and Permit Fee Grant Program and Development Charges Grant Program Request for Time Extension to Approved Grants. The owner of 1310 Lesperance (across from Legion & St. Antoine School) wishes to have a year extension to the applicability of the grant funding previously approved as the proposed apartment building has not yet begun construction.
2. Manager Planning Services, Report No.36/16 Re: Zoning By-law Amendment 6485 Holden Road. A rezoning is proposed to consider the severance of a dwelling from an existing farm lot. The severance and rezoning would disallow a future dwelling from being constructed. The public meeting would be held on January 24, 2017 at 6:30pm.
3. Director Planning & Building Services, Report No.37/16 Re: Potential Alternative Uses for Shipping Containers. Administration recommends the hosting of a public meeting on Tuesday, February 28, 2017 at 6:00pm.

e. Public Works & Environmental Services
1. Manager Engineering Services, Report No. 43/16 Re: Tecumseh Transportation Master Plan (TTMP). This report is now complete and the thirty day review is proposed to begin. The report generally identifies transportation needs and proposals for the future including the removal of parking on many collector roads and introduction of bicycle lanes.
2. Manager Engineering Services, Report No. 51/16 Re: 2016 Pump & Metering Station Condition Assessment. Administration is recommending that pump station repairs and replacements be prioritized in accordance with the engineering recommendations of this report.
3. Manager Engineering Services, Report No. 52/16 Re: Arlington Boulevard Improvements - Project Update, December 2016. Administration recommends that reconstruction of Arlington Bouelvard be postponed until stormwater capacity needs can be met to a modern standard. This is expected to be addressed in the upcoming Stormwater Master Plan.
4. Manager Engineering Services, Report No. 54/16 Re: 2017 - 2021 Public Works & Environmental Services Capital Works Plan. Administration proposes the following projects for 2017:
Roads, Bridges
1. Road Paving - Tar & Chip $ 200,000
2. Road Paving - Asphalting $ 885,000
3. Road Paving - Crack Sealing $ 75,000
4. Traffic Signal Reconstruction (Riverside/Lesperance) $ 140,300
5. Traffic Signal - CR19/Jamsyl Drive (County) $ 75,000
6. Tecumseh Road CIP - Streetscape Plan & Final Design $ 672,750 (2016) $ 140,100 (2017) $20,237,571 (Future)
7. 8th Concession Trunk Sanitary & Watermain, Ph1 $ 45,140 (2016) $ 1,337,300 (2017)
8. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 88,000 (2016) $ 1,480,600 (2017)
9. Rossi Drive Sanitary Sewer Extension $ 77,500 (2017) $ 991,500 (Future)
10. Manning Road Reconstruction, Phase 2 $ 50,000 (2017) $ 814,700 (Future)
11. Manning Road Reconstruction, Phase 3 $ 180,000 (2017) $ 4,222,900 (Future)
12. South Talbot Road Reconstruction $ - $ 90,000 (2017) $ 1,617,800 (Future)
13. Sidewalk Repair Program - Various Locations $ 69,000
14. Riverside Drive Trail $ - $ 68,000 (2017) $ 707,000 (Future)
15. CR11: Hwy401 to NTR (CWATS Multi-Use Trail) $ 5,650 (2017) $ 264,450 (Future)
16. Culvert #1 - Riverside Drive at City Limits $ 12,000
17. Culvert #7 - Desro Drive at East Townline Drain $ 23,000
18. Culvert #8 - Jamsyl Drive at East Townline Drain $ 332,000
19. Culvert #46 - South Talbot Road at South Talbot Drain $ 40,000 (2017) $ 450,000 (Future)
20. Culvert #47 - South Talbot Road at Dickson Drain $ 20,000 (2017) $ 225,000 (Future)
21. Culvert #58 - 10th Concession Road $ 120,000
22. Culvert #60 - 10th Concession Road $ 125,000
23. Culvert #62 - 10th Concession Road $ 125,000
24. Culvert #67 - 11th Concession Road $ 115,000

Water
1. Mack Court Watermain Replacement $ 65,000 (2016) $ 5,000 (2017)
2. Lacasse Park Watermain Replacement $ 100,000 (2016) $ 10,000 (2017)
3. Tecumseh Road Watermain Abandonment $ 72,000
4. Tecumseh Road CIP - Streetscape Plan & Final Design $ 6,250 (2016) $ 44,000 (2017) $ 1,815,324 (Future)
5. 8th Concession Trunk Sanitary & Watermain, Ph1 $ 55,815 (2016) $ 1,037,500 (2017)
6. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 34,400 (2016) $ 491,600 (2017)
7. Rossi Drive Sanitary Sewer Extension $ - $ 25,000 (2016) $ 356,000 (2017)
8. Manning Road Reconstruction, Phase 2 $ - $ 25,000 (2016) $ 430,500 (2017)
9. CR11 (North) Sanitary Sewer Extension $ - $ 6,000 (2016) $ 88,000 (2017)
10. Water Metering Facilities - Repairs $ 85,000

Wastewater
1. Tecumseh Road CIP - Streetscape Plan & Final Design $ 55,100 (2016) $ 8,400 (2017) $ 1,165,569 (Future)
2. 8th Concession Trunk Sanitary & Watermain, Ph1 $ 79,450 (2016) $ 2,167,200 (2017)
3. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 55,500 (2016) $ 874,500 (2017)
4. Sanitary Sewer Rehabilitation (I&I Removal) $ 3,637,824
5. Rossi Drive Sanitary Sewer Extension $ 42,500 (2017) $ 593,500 (Future)
6. Manning Road Reconstruction, Phase 2 $ 20,000 (2017) $ 308,500 (Future)
7. CR11 (North) Sanitary Sewer Extension $ 125,000 (2017) $ 1,516,000 (Future)

Wastewater Facility Projects
1. Cedarwood Sanitary PS - Repairs $ 70,000 (2017) $ 298,500 (Future)
2. Sylvestre Sanitary PS - Repairs $ 15,000
3. St Alphonse Sanitary PS - Repairs $ 3,000
4. Cedarwood Sanitary PS, Meter #1 - Repairs $ 5,000
5. NTR Sanitary Flume, Meter #4 - Repairs $ 6,500
6. 8th Concession Flume, Meter #5 - Repairs $ 4,500

Stormwater Projects
1. Tecumseh Road CIP - Streetscape Plan & Final Design $ 20,900 (2016) $ 20,000 (2017) $ 102,811 (Future)
3. Pulleyblank-Crowder-Moro Sanitary Sewer Extension $ 42,100 (2016) $ 748,900 (2017)
4. Rossi Drive Sanitary Sewer Extension $ 35,000 (2017) $ 487,000 (Future)
5. Manning Road Reconstruction, Phase 2 $ 60,000 (2017) $ 1,085,200 (Future)
6. Stormwater Master Plan $ 600,000
7. Manning Road Drain Reconstruction, Phase 2 $ 105,000 (2017) $ 1,991,000 (Future)

5. Director Public Works & Environmental Services, Report No. 55/16 Re: Waste, Organics and White Goods Collection Tender Results. Windsor Disposal Service was the only bidder for the service and the bid price was almost $160,000 above what had been predicted. Council is being asked to make decisions surrounding how to contain the budget including a biweekly yard waste collection, eliminating garbage pickup for select businesses, eliminating WDS appliance collection, limiting the amount of garbage collected, rescinding the hard-sided garbage container by-law, and extending the contract to 10 years to allow for equipment amortization.

6. Manager Water & Wastewater, Report No. 56/16 228 - 233 Re: 2017 Water and Wastewater Rates Bylaw. Water rates are proposed to be set at the following levels:
a) metered water consumption charge with usage under 10,200 cubic meters per month at $1.1432 per cubic meter;
b) metered water consumption charge with usage over 10,200 cubic meters per month at $0.8265 per cubic meter;
c) metered wastewater collection and treatment charges at $1.1857 per cubic meter;
d) wastewater collection and treatment charges for Bonduelle North America at $0.7905 per cubic meter;
e) fixed charge for water and wastewater service connections at:
Meter Size 2017
5/8” & ¾” $13.38
1” $23.21
1.5” $45.57
2” $67.90
3” $114.00
4” $184.01
6” $327.23
f) flat rate water un-metered consumption charge at $44.82 per month;
g) flat rate wastewater un-metered collection and treatment charge at $45.99 per month;
h) meter connection charge at $511.00 per meter;
i) meter reconnection charge at $86.00 per meter;
j) hydrant rental at $86.00 per day;
k) Oasis Water Filling Station at $2.00 per cubic meter; and
l) Miscellaneous charge at $15.00.

For questions on these or other matters please contact me at andrew@andrewdowie.ca or 226-773-1910.

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